Translated by
2020/02/05 19:06:28

IT in federal agencies of Russia

Article contains the rating of costs of federal state agencies for information technologies and communication and also the analysis of process of coordination and plans of informatization of the largest state customers of IT is carried out.

Content

Chronology of events

2020

The Ministry of Telecom and Mass Communications developed requirements to directors of digitalization of federal agencies and will test them before appointments

As TAdviser knew at the beginning of February, 2020, sent to the Ministry of Telecom and Mass Communications to federal agencies, the agencies and services of the requirement to candidates for a position of the deputy manager of the federal executive authority responsible for digital transformation (Chief Digital Transformation Officer, CDTO) and also methodical recommendations about conducting testing of their management skills.

The document is intended in total for 55 organizations. There was it and at the disposal of TAdviser [1] (to download).

The document is sent according to order of the new head of the government Mikhail Mishustin of February 1. It orders to provide in week time introduction in FOIVAKH positions of the deputy administrator of the federal body responsible for digital transformation, or to assign such powers to the acting deputy administrator FOIVA.

Also the resolution provides that in each department the operating structural division which would provide activity of such deputy administrator should be created. These functions, however, can be assigned also to already existing division, follows from the document.

On development of requirements to CDTO of federal authorities Mishustin allocated for the Ministry of Telecom and Mass Communications deadlines - three days.

Requirements to candidates for a position of CDTO were created on the basis of model of competences of a command of the digital transformation developed by the Center of executive training of digital transformation of a RANEPA under the President of the Russian Federation taking into account the international and Russian experience with the assistance of expert community and also a profile of a role of the head of digital transformation.

According to model of competences requirements to personal and professional competences are selected. Personal include:

  • Aiming at result
  • Customer Centricity
  • Communicativeness
  • Emotional intelligence
  • Creativity
  • Criticality

And requirements to professional competences include knowledge in such areas as:

  • Digital development (assumes not only existence of knowledge in the field of "digit", but also political, economic trends in the world and Russia)
  • Organization culture
  • Management tools
  • Data

  • Digital technologies (knowledge of standards and methodologies of design and creation of an organized architecture, experience of creation and organization development on the basis of architectural approach, experience of management of IT systems, knowledge in the field of cybersecurity)

  • IT infrastructure (knowledge of the standards and regulating documents regulating lifecycle of IT systems and products, ability to build the technology policy of the organization and stacks the solution, to have experience of management of technical architecture of computing systems is required)

The methodical recommendations of the Ministry of Telecom and Mass Communications provide that conducting testing of management skills of the candidate for a position of CDTO should pass through their department. So, the Ministry of Telecom and Mass Communications offers for this purpose the employee FOIVA, the employing CDTO to send them the request in a special form.

As envisioned by department, assessment of competences will be performed by highly skilled experts in three stages. The first two - testing of managerial potential and assessment of competences and experience in the field of digital development. And the meeting with the minister of digital development, communication and mass communications should become top of this process.

To a meeting with the minister the candidate is recommended to be prepared and define, formulate carefully key performance indicators and results of work which are going to be reached for positions of CDTO in FOIVE. According to the results of assessment on each competence points will be appropriated to the candidate.

Requirements to the level of manifestation of competences of the letter of the Ministry of Telecom and Mass Communications are provided in a type of the chart.

These charts
These charts

For assessment it is supposed to sign the special agreement with the candidate. In the letter of the Ministry of Telecom and Mass Communications it is specified that appraisers do not make personnel decisions.

In the Russian departments there will be officials who are responsible for digitalization

At the beginning of February, 2020 it became known of order of the prime minister Mikhail Mishustin in which it is told about need of emergence for federal executive authorities of deputy managers who will be responsible for digital transformation.

According to Vedomosti with reference to the person who studied the document it is addressed to all 55 ministries, services and the agencies.

Mishustin started digitalization of federal authorities
Mishustin started digitalization of federal authorities

From the letter it is necessary that departments will need or to enter a new position of the deputy for issues of digitalization, or to assign these duties to one of the acting deputies. It will be necessary to agree the candidacy with the profile Deputy Prime Minister. His name is not entered, however in the government in January, 2020 the Deputy Prime Minister Dmitry Chernyshenko was appointed the curator of the Digital Economy national program.

In the text of order it is also specified that within a week in each federal executive authority there have to be divisions which will ensure functioning of such official, or it is necessary to assign these functions to one of existing. In the next two weeks all ministries and departments should provide in the Ministry of Telecom and Mass Communications of the offer on priority tasks of new divisions which they should execute in two stages: by April 15, 2020 and until the end of the year respectively.

Had to develop requirements to deputies for digital transformation and also methodical recommendations for testing of their management skills the Ministry of Telecom and Mass Communications.

Mikhail Mishustin, speaking at the forum Digital Almaty in Alma-Ata at the end of January, 2020, said that digital transformation requires reconsideration of a role of the state and the organization of work of authorities. He also emphasized that Russia has disruptive technologies for implementation of the most courageous tasks in the field of digitalization.[1]

Recommended to state agencies to transfer to FSTEC the systems from Windows 7 on newer versions

On January 22, 2020 TAdviser it became known that FSTEC published the special information message concerning the support termination operating system Windows 7; to state bodies and it is recommended to other organizations which for January, 2020 continue to use this system to upgrade to more latests version Windows till June first, 2020. In more detail here.

Uniform technology architecture and other conditions of digital break

According to the plan of the Ministry of Telecom and Mass Communications and Scientific Research Institute Voskhod, in 2020 in Russia there has to be the chief state IT architect who will be engaged in unification of techniques and instruments of creation of the state digital platforms and IT systems. The first discussion of the concept assuming development of uniform IT architecture and appointment of the architect showed that it will be difficult to implement these ideas in practice (in more detail).

Development of uniform IT architecture of authorities - one of conditions of digital break, the Minister of Telecom and Mass Communications Noskov said in May, 2019 (in more detail). Other conditions are reduction of the legislation on state procurements in compliance to modern practice of development InformSystem on efficiency and flexibility and also creation of specialized competence center.

Priority directions of informatization of federal authorities

The Government of the Russian Federation approved by the resolution of May 5, 2016 No. 392 the list of the priority directions of use and development of information and communication technologies in activity of federal executive authorities and governing bodies of state non-budgetary funds:

1. Use of information and communication technologies for optimization of procedures and quality improvement providing public services and execution of the state functions, including using receiving mechanisms from citizens and the organizations in electronic form of information on quality of interaction with federal executive authorities and governing bodies of state non-budgetary funds.

2. Use of standard information and technology services and single network of data transmission and also system of data processing centers.

3. Use of the Russian information and communication technologies and open source.

4. Data protection, contained in the state information systems, and information security support when using information and communication technologies in activity of federal executive authorities and governing bodies of state non-budgetary funds.

5. Quality improvement and ensuring availability of the state information resources, including in the form of open data.

Development of methodical recommendations about formation of the system of target indicators by federal executive authorities and the informatization indicators corresponding to them in the listed priority directions was charged to the Ministry of Telecom and Mass Communications of the Russian Federation.

2019: Priority IT initiatives of federal state structures

In 2019 in a priority of federal state structures there are several key IT directions. It is, in particular, the state single cloud platform, a uniform digital circuit in health care, superservices, processes of import substitution of IT and also the initiatives connected with processing of Big Data. Read more here.

Cost structure of federal authorities on IT

Usually, speaking about informatization of state agencies and the means spent for it, obviously or implicitly mean that a considerable part of IT budgets leaves on creation, development and operation of the key state information systems (SIS) used by departments for implementation of the powers and rendering state services.

At least, such picture develops if to attend several conferences on problems and perspectives of ICT in public sector. The representatives speaking at such actions of both customers (state departments), and contractors (companies integrators) usually speak about big projects, about the Information Society program, about other federal programs providing creation of IT systems of nation-wide scale.

But in reality IT budgets of departments practically are always divided into two unequal parts – the innovation (the budget of development) and life-supporting (the budget of current expenses). And if "on average in hospital" the ratio of budgets of development and current expenses is at more or less stable level 30/70, then at some departments life support consumes 90% of the budget.

Only very narrow circle of IT champions including no more than 20-25 federal agencies has potential to constantly spend funds for the innovation projects. At the same time at departments with the biggest IT budgets and current expenses under the most routine articles (ensuring operation of personal computers, maintenance and repair of the multiple copying equipment, etc.) quite often reach values in hundreds of millions rubles, and sometimes exceeds also a mark of one billion rubles.

The analysis of IT budgets in 2018

The total amount of IT budgets of 2018 of all of OGV - 122.215 billion rubles. Top-20 OGV practically did not change in structure in comparison with 2017 – only the MFA whose IT budget in 2018 fell short of "the line of billionaires" very little - departments whose budgets exceed 1 billion rubles dropped out of this list. Read more here.

The analysis of IT budgets in 2017

According to the Ministry of Telecom and Mass Communications, the total amount of the means included in plans of informatization of federal state agencies in 2016 was 109.6 billion rubles. The summary budget of development (i.e., the amount of funds, spent for creation, development or upgrade of information systems and components of information and telecommunication infrastructure of departments) reached 33.8 billion rubles (31.8%). Read more here.

The analysis of IT budgets in 2016

In 2016 the volume of expenses of federal state agencies on informatization and communication according to preliminary data will be 106.2 billion rubles that for 8.3% exceeds a similar indicator of 2015. In process of approval of plans of informatization of departments by the Ministry of Telecom and Mass Communications of digit can be adjusted. 70% of means are spent for operation of the created infrastructure, 30% - for development projects. Read more here.

Centralization of equipment procurements

2019: To officials in Russia limited budgeted expenses on phones and notebooks

At the end of October, 2019 it is known of restriction of expenses on gadgets which are bought by officials for budget money for working needs. The draft  of the corresponding government decree is published on the federal portal  of drafts of regulations.

Limits will be set on business phones, tablets and notebooks which officials buy for budget money
Limits will be set on business phones, tablets and notebooks which officials buy for budget money

At federal officials the mobile phone should cost no more than 15 thousand rubles, the tablet — no more than 60 thousand rubles, the notebook — no more than 100 thousand rubles.  At the same time it is impossible to spend more than 4 thousand rubles a month for communication too.

For  advisers and assistants these amounts will be 10, 50 and 80 thousand rubles respectively. In a month they can spend 2 thousand rubles for communication.

Also  75 thousand rubles  as the limit amount  on purchase of the desktop computer  together with the monitor, the operating system, the software and an antivirus will be set.

Restrictions do not concern heads of the federal agencies and also deputy managers of federal services and the agencies where the marginal price is not set.

According to authors of the project, still there were no restrictions for purchase by government employees of phones and computers for the budget account therefore officials purchased expensive devices which they use at work.

It created "conditions for purchase of goods with unreasonably overestimated consumer properties and providing employees with separate devices for which existence of such devices is excessive within the fulfilled job responsibilities", reported in the Ministry of Finance which took the initiative to set limits on communication and devices.

In the explanatory note it is also specified that federal state agencies have "wide autonomy at formation and the approval of standards of the price and goods quantity". 

With respect thereto the Ministry of Finance  suggested to set standards for categories and groups of positions of federal public civil service.[2]

Centralization of purchases of the software

Software for conducting budget accounting

In June, 2018 there was government decree N 658 about the centralized purchases of the office software and also software for conducting budget accounting and software in the field of information security. The document defined Federal Treasury responsible for the centralized purchases of software for conducting budget accounting for the federal executive authorities (FEA) which management of activity is performed by the Government of the Russian Federation, and state organizations subordinated to them. Read more here.

Office software and cybersecurity solutions

According to the order of the Government of the Russian Federation of power on purchase of the office software and cybersecurity solutions for federal executive authorities, management of which performs the Government of the Russian Federation, are assigned to the Ministry of digital development, communication and mass communications. Read more here.

Import substitution of software in federal state agencies

2017

The numerous words about import substitution in information technologies sounding from lips of the high-ranking officials did not lead to significant changes in IT infrastructure of federal authorities for benefit of domestic goods yet. Such output follows from the analysis of the basic software which is the cornerstone of 339 federal state information systems (FSIS).

Notes