Docsvision (EDMS/ECM system)

Main article:

• EDMS (more)
• Business Process Management

Docsvision is a software platform created to manage documents and business processes. EDMS

Docsvision is based on .Net technology and is tightly integrated with Microsoft's platform and applications. The system consists of:

• Applications "Workflow,"
• "Process Management,"
• "Administrative workflow,"
• application and business process development tools,
• software gateways in Microsoft Dynamics AX, Microsoft SharePoint Portal, and 1C: Enterprise 8.0.

Platform capabilities

Various solutions have been developed on the basis of the platform for more than 1,000 companies from various areas of business.

Over the years, a unique expertise has been accumulated in the Docsvision partner community, supported by experience in solving both standard EDMS tasks and almost any management task - from integration with GIS to manage municipal property to manage design documentation.

Adapting to the needs of different customers is made possible primarily by the flexibility of the platform, which is provided by modules and applications for the Docsvision platform. They have fine-tuning mechanisms - from configuring the system interface for each individual user, to creating various solutions for integration with other IT systems.

The Docsvision platform can be used to implement a wide variety of scenarios, and customization tools will allow you to create solutions that meet the specifics of companies from various areas of business.

Platform benefits

Functionality

• Powerful platform for document and process management
• A set of ready-made applications and modules
• The ability to quickly get a business result by launching out of the box, without restrictions on the further development of the system

Openness and flexibility

• A large number of designers for configuring without programming, including in the web interface
• The ability to customize the interface'for the user' gives greater ease of use and reduces the time spent performing operations in the system
• Open API. Development on the.Net platform and the widespread C# language

Availability and Convenience

• Quick access to documents and tasks from any device, including without permanent connection to the network
• Availability of various client workplaces: windows client, web client, mail client, mobile application

Information security

• Tiered Security for Sensitive Documents
• Data encryption
• Availability of FSTEC certificate

Architecture

• 3-tier architecture
• System Scalability at All Levels
• No additional software attachments required, you can use an existing one (Windows server, SQL server)
• No additional investment in CIT personnel training is required

Transition to paperless document management

• Full support EDS in accordance with the requirements of the FZ-63 and requirements for, EDMS state agencies Certification of EDS card attributes, user actions.
• Availability of ready-made means of integration with EDM operators.
• Reduce costs by switching to paperless document management

High quality of service

• Proactive technical support from the vendor
• Vendor and Partner Collaboration at All Stages of System Implementation

Docsvision Architecture

History of development

2023

Integration with MCD

Functionality for organizing work with the MFD on the Docsvision platform became available to customers and partners of the company from July 26, 2023 as part of regular updates. As part of the platform, functionality for working with MCD can be configured using low-code tools to support internal business processes in corporations as soon as possible.

The Docsvision platform automates the following MCD lifecycle-related business processes:

1. Creation of a power of attorney, including approval and signing;

2. Revocation of power of attorney;

3. Signing an electronic document using MCD;

4. Unloading and loading of power of attorney;

5. Synchronize data from the Authorization Guide.

The Docsvision platform already supports 3 MCD formats:

• version 002 - format for b2b document exchange with counterparties;
• version 5.01 - confirms the powers of the taxpayer's representative;
• version 003 is a universal format within the framework of document exchange with authorities and counterparties.

The transition to updated formats of electronic signatures and the use of machine-readable powers of attorney is a reality in Russian business. The rules will not be canceled, but could be rescheduled. Therefore, we comprehensively implemented these requirements in the Docsvision platform regarding the use of MCD in organizations. For example, they configured the synchronization of the authorization directory with powers of attorney, changed the interface for signing electronic documents, and supported the verification of the signature of powers of attorney. We plan to develop functionality so that working with the MFD becomes convenient for business, complies with regulatory requirements. We predict that the regulatory framework will improve, since this practice is both for business and for the state, said Denis Elkhov, head of the product development department at Docsvision.

An employee can create a machine-readable power of attorney in the same way as he creates another document through a ready-made form. It pulls up employee data and authorization codes from corporate directories. information You can describe an employee's authorization in free form if the reference book does not contain relevant data. After entering all the data, the power of attorney can be sent for approval.

Then the employee can download the agreed and signed power of attorney in the form xml-file and use it to register the power of attorney in the Unified Register or send it to the counterparty in a package (together with the document, signature) during electronic exchange of documents with the counterparty. If necessary, the power of attorney can be revoked (data on this must be transferred to the Unified Register of Powers of Attorney). The MFD card contains information: number, to whom and to what it was issued, who signed it, validity period, current status. You can download an xml file and a signature file from the card.

EDMS/ECM platform Docsvision received three "fives" at once

In the first half of February, Docsvision announced the release of a new release of the Docsvision 5.5.5 CSP platform. According to TAdviser, Docsvision- "three fives" reflects a new level of management of such a difficult design as corporate content as part of the automation of business processes. Read more here.

2022: As part of the solution to expand the ability of EDMS to load and process arrays of paper documents

Docsvision announced on May 25, 2022 that it had jointly presented a joint solution with Soica to expand the EDMS's ability to load and process arrays of paper documents. The joint solution is a stack of Russian technologies: Docsvision platforms and Soica's streaming recognition and automatic document processing systems, which will collectively increase the independence of Russian companies from foreign software.

We are developing the Docsvision platform as a set of modules. In particular, the solution architecture has a streaming input module, which is used in conjunction with scanners and specialized software for recognizing scanned documents. The streaming input module is in demand in projects with a large incoming document flow. Together with colleagues from Soica, we can guarantee uninterrupted work with documents for our target segment - large government agencies, banks, insurance companies, industry, construction, retail enterprises, - commented Sergey Putsin, Deputy General Director of Docsvision.

Streaming input allows you to upload documents to the EDMS from the scanner and bind the scan and recognition results to new data or already available in the system. In conjunction with Soica technologies, employees of the office, accounting, legal department and other departments will spend half as much time processing the incoming flow of documents.

In developing the Soica platform, we have always focused on the manufacturability and versatility of the platform. Therefore, with the help of Soica, you can configure the most complex scenarios for processing any documents in a convenient graphical interface without a single line of code, from photographs of price tags to free-form contracts, as well as any sets of documents with all kinds of checks inside and outside the set. Partnership with Docsvision makes it possible to provide customers with a truly comprehensive and fully completed Russian solution that allows them to remove the task of import substitution and increase the labor productivity of employees of Russian enterprises engaged in the field of document processing, "said Viktor Goryunov, General Director of Soyka LLC.

2021

Updating the Platform and Web Client of the ECM System

On September 28, 2021, an updated release of the Docsvision platform was released. It responds to current business requests to create structured electronic archives, with different access rights to data, and organize turnkey storage for individual business units within large organizations with a branch structure. The platform release is available along with an updated web client, whose functionality also corresponds to the updated platform capabilities.

ECM systems, first of all, solve the problems of organizing the storage of electronic documents, their search and delimitation of access rights. According to the company "Docsvision," since 2019, the demand of this class of IT solutions has grown by 30%, for two reasons. The first is the transition to a remote format of work and the need to organize remote access to documents. The second is interest in the long-term storage of documents and the preservation of their legal significance. In response to market requirements, the Docsvision platform strengthened the functionality of the ECM system: scalability, fault tolerance, ease of work with electronic documents transferred to electronic archive, and access to them through an updated web client.

The architecture of the Docsvision platform continues to be developed in order to meet the requirements of companies from medium and large businesses. One of the changes to the presented release is support for multi-tenancy, when one server can work with several databases. This, for example, will allow companies with large holding structures to use one shared Docsvision server and several independent databases for each holding company. Also, multi-tenancy in the Docsvision platform provides companies with the opportunity to develop their own corporate Solution SaaS for paperless interaction with customers or suppliers.

{{quote 'Multi-tenancy in the platform is required by organizations with a distributed or holding structure, which, for example, develop or plan to implement a single electronic archive. At the same time, it is important for the organization to ensure the functions of long-term storage of documents with support for their legal significance, which is important when switching from paper to digital. This will allow the organization to eliminate significant costs of sending and storing paper documents, reduce the cost of collecting and preparing documents for various inspections several times, "said KrokIvan Rubtsov, Deputy General Director for Key Customers at IT company. - Also, companies whose systems are developed on the basis of the updated version of Docsvision will be able to develop other own Solution SaaS for paperless interaction, for example, the counterparty's personal accounts or the personal accounts of a company employee. }}

The previous release created the technological basis for us to quickly develop subsequent versions of the Docsvision platform. As a result, over the year, we have improved the platform for solving urgent business problems related to the storage of documents and access to them. Such demand is fueled by changes in the regulatory framework, for example, associated with the transition to electronic personnel document management, with the organization of long-term storage of documents, as well as a decrease in the threshold for entering the tax monitoring program. So that users can fully appreciate the capabilities of the Docsvision platform, we have significantly improved the web client in terms of working with documents and leaving the digital office from the paper. We continue to develop a platform for solving large-scale projects and for the convenience of individual users. For example, the interface can be configured for independent requirements of top management, departments or individual users, remaining in one system based on the Docsvision platform, - commented Sergey Putsin, Deputy General Director of Docsvision.

An updated web client (and this is already the 16th version of the product), responds to platform changes and closes tasks for working with documents in digital format, including transferring to archive and maintaining a list of cases. For example, users can download and upload documents from the system along with electronic signatures.

Work continues to ensure that the web client interface is convenient for users and supports functionality that simplifies and speeds up work, minimizes duplicate actions. The updated release has expanded user functions in terms of managing folder structures, editing employee directories.

{{quote "Taking the best of version 15, namely the ability to create personalized interfaces within the Docsvision platform, in this release we have improved the functionality available to users in terms of managing their workspace. Now you can create a folder structure for yourself and work with the selected project team in this environment. We continue to improve the web client for more convenient work of users and system administrators, - commented Olga Karacheva, chief business analyst at Docsvision. }}

Add a script for working with external electronic documents through the Taxcom cloud

The partnership of the developer of the Docsvision platform and the operator of electronic document management "Taxcom" made it possible to create a solution for customers who need a comprehensive implementation of EDO at the enterprise: internal and external. The Taxcom company announced this on August 16, 2021.

Source Data The Docsvision platform allows the company to build an internal environment for working with documents, to combine distributed departments and territorial departments into end-to-end business processes. In connection with the transition to a remote or hybrid work format, interest in full-fledged EDO from two types of clients has increased:

• previously not implementing EDO in the company;
• already having a Docsvision platform for internal corporate EDO, but wishing to connect EDO with counterparties.

The development of a single solution for EDO was also prompted by the requirements of legislation on the mandatory transfer of all large types of documents into electronic form. The Federal Tax Service has developed the Concept for the Development of Electronic Document Management in Economic Activities (approved by by decision of the Presidium of the Government Commission, Protocol No. 34 of December 25, 2020). The document notes that the gradual development of EDO in Russia by the end of 2024 may lead to an increase in GDP by 4-5% in the accumulated total (as a percentage of GDP in 2019).

The state plans to transfer 95% of invoices issued by business entities, 70% of the transport and consignment notes they form into electronic form by the end of 2024.

This pushes companies to connect comprehensive EDO solutions in order to automate their processes under the requirements of the law.

Business in the next few years will need a product at the junction of internal and external EDO. First, it is necessary to provide customers with the opportunity to work in the format of one window without switching between different programs. Secondly, to ensure the seamless movement of electronic documents in the solution, starting from their receipt from the counterparty and ending with the final approval within the company.

The Docsvision platform is aimed at closing the tasks of the internal EDM, and the Taxcom services are aimed at organizing an external EDM, but with the content of some elements of the EDM. Partners have created a solution that allows you to combine two functions - to give customers the opportunity to work in a single window in the internal and external document flow chain.

With the support of Taxcom specialists, a full-fledged scenario for working with external electronic documents has been added to the functionality of the internal EDO in the Docsvision platform. In one window, clients can:

• exchange formalized documents (for example - APD, UKD) in both directions, that is, work with both incoming and outgoing documents;
• exchange informal documents (for example - contracts, accounts, additional agreements, appendices, specifications);
• work with the functionality of unilateral and bilateral signing of documents;
• monitor the status of documents;
• exchange documents with counterparties connected to other EDM operators (c roaming);
• exchange requests for cancellation of documents and sign on both sides.

When an employee needs to agree on an agreement with a counterparty, in the system based on the Docsvision platform, he creates an appropriate document and sends it for approval within the company. As a rule, the approval route is determined by the system itself depending on the terms of the contract: its amount, counterparty and department that works with the document. After agreement of the contract, the manager signs it, and the responsible employee sends it from the internal system to the Taxcom cloud. After signing the contract by the counterparty, you can upload it to the Docsvision system, check the validity of the signature and all - the companies have made a legally significant exchange of electronic documents.

The opposite situation is when the counterparty sent documents through the Taxcom service for signing to the Docsivison client. In this case, using the Docsivison platform, the client can not only download the received ones, legally significant documents but also send them for familiarization or approval to the responsible employees within the company within the framework of the EDMS, and after signing them again send them to the counterparty. In this case, all work takes place in the single window mode of the Docsvision platform. For additional convenience, you can set up notifications on e-mail the receipt of documents for signing in " cloud Taxcom"

Docsvision - a platform for digital transformation

President of Docsvision Andreev spoke about the use of a BPM system to automate business processes in April 2021. Read more here.

2020

Integration with Kontur.Extern

Integration Docsvision platforms with a reporting system Internet Kontur.Extern through API allows companies to speed up the processing of requirements from tax authorities based on the results of office audits. This was SKB Kontur announced on December 2, 2020.

With this solution, the requirements and letters from the IFTS are automatically loaded into the Docsvision system, and the organization can quickly prepare answers without risk of getting a fine and optimize the staff of specialists responsible for finding the requested data.

Employees of the accounting and financial services, who work in the Docsvision system and have access to a single electronic archive, through integration with the Contour service. Extreme receives requests from the tax authorities. In single window mode, the risk of missing the received request is excluded. The responsible employee sees the corresponding notification and prepares a response to the request. To find the necessary documents in the Docsvision system, it is enough to specify the name of the counterparty organization, period or other parameter. All documents from counterparties with details are stored in a single archive: both scanned copies of paper copies received by mail or courier, and electronic documents transferred through EDO operators.

As a result, it takes several minutes to find and send documents. Employees are relieved of the routine work of collecting and checking the completeness of sets of documents manually.

Also, thanks to integration with the Contour service. Extreme, the user in the Docsvision system interface will be able to send a receipt for receipt of a request, see the response date to the request, and see letters and requirements that have not been answered.

{{quote 'author = said Aleksei Rozhdestvensky, Business Development Manager "Docsvision" |

Our solution greatly simplifies the preparation of documents in response to requests from regulatory authorities. It is enough to form a request to search for a document in an electronic archive, select the necessary documents and send them in response to the request. This reduces the burden on personnel during office inspections after reporting, and most importantly, it eliminates the risk of not finding the required documents and not submitting them on time, }}

Шаблон:Quote 'author = noted Timur Pavlyukov, Project Manager API Contour. External

New version of Docsvision: turning into an enterprise-level CSP platform

It is estimated that Deloitte over 10 years, the volume of data in corporate IT systems has increased by 10 times. In 2020, ECMBPM requests for performance support in the context of an expanding corporate information and seamless transition of employees to came to the fore in the development of/-systems. remote work These requirements were implemented in a new release of the Docsvision platform, which entered the market on October 30, 2020. Read more. here

Docsvision 5.5.2 Announcement

On October 30, 2020, it became known that an updated version of the platform was released, Docsvision finalized in the field of performance, stable operation and scalability and supporting work with DBMS PostgreSQL and. Postgres Pro Now support for domestic DBMS is included in the official release of the 5.5.2 platform.

As explained , BPM/ECM-systems allow you to automate end-to-end business processes in the organization. 100% of employees should have access to this class of solutions. Additionally, in the context of the transition to remote work formats systems of this class, you can organize access to documents and corporate. With to content such functional requirements, the system should be ready for increased loads and support any format of work: in the office or outside it. The updated Docsvision platform supports the current requirements for BPM/ECM systems for October 2020: fault tolerance, maintaining user performance during load growth and access to data to remote employees through the updated web client.

In the context of the transition to remote work, many organizations decided to create a single safe information space that allows their employees to quickly interact and prevent stops in business processes of internal or external document management. An important part of such an information environment is the ECM system. noted Alexey Pesterev, Head of Content Management and Document Management at the CROC IT company (Docsvision partner)

The architecture of the Docsvision platform was rebuilt from the previous version. The updated version of the system, presented in 2020, supports the development vector announced back in 2018. In 2020, the object model was updated, the development of Elasticsearch and Redis technologies within the platform continues. It was possible to reduce memory consumption and optimize the speed of the system by reusing common platform objects. The platform is ready for the simultaneous operation of tens of thousands of users and the processing of many terabytes of data, provides the ability to increase the number of users without sacrificing performance.

The work done to optimize the interaction databases with will help make the process of updating the platform and moving to subsequent versions simple. You do not need to update databases every time you upgrade your platform. All data is copied automatically to the designated locations.

The updated version of the Docsvision platform supports two different databases: MS SQL and PostgreSQL. Its functionality is uniform and does not depend on the architecture of the general solution, that is, on the choice of the database. Users who choose PostgreSQL or Postgres Pro to run the database are advised to use an updated web client released for the current platform update.

Enhanced platform web client functionality. It has become more flexible to set up. Using low-code tools, you can configure processes, document processing rules, roles and states in the system without involving developers. The web client has improved the functionality for viewing and printing documents with electronic signatures. The function of checking the uniqueness of the document is also implemented, which will avoid duplication of files in the system. The updated Docsvision platform supports work with large files, the size of several gigabytes.

Integration with "Kontur.Focus"

Docsvision and SKB Kontur presented a joint decision to check the reliability of suppliers and automatically fill in the details of counterparties in the electronic document management system (EDMS). SKB Kontur announced this on September 23, 2020. This became possible thanks to the integration of the Docsvision platform through the API with the Kontur. Focus service . Read more here.

Developing a Module for Integration with SAP ERP

The company Docsvision"" announced on July 28, 2020 the development of a module for integrating the Docsvision platform and. SAP ERP The solution allows companies to store transaction files SAP in a Docsvision archive, support seamless access to a to data single interface of the accounting system , and eliminate the use of similar imported software products.

The Docsvision integration module with SAP ERP is designed to organize an electronic archive of SAP transaction files. It supports seamless file access from both SAP and Docsvision. For each file, versioning, search, and barcode generation mechanisms are supported.

Additionally, the Docsvision integration module allows you to configure or change the storage structure of files from the SAP ERP interface. Users can choose where a document is placed in the folder structure and customize the attributes of SAP business objects that will be sent to Docsvision with the file.

The market has developed the practice of organizing the storage of documents for SAP ERP in a separate storage, often built on the basis of foreign software, for example, Open Text. Our module will not only allow you to take another step towards import substitution, but also significantly reduce the cost of owning imported software. The integration module is already used in the first projects of our clients - Sergey Putsin, head of the product area "Docsvision."

2019

Compatible with Astra Linux Special Edition release "Smolensk" version 1.6

On December 30, 2019, Docsvision announced that it had conducted testing with Astra Linux GC, during which it confirmed the compatibility of Docsvision and the Astra Linux Special Edition special-purpose OS.

Docsvision 5 Web Client software version 12, presented by Docsvision LLC, is recognized as compatible with the Astra Linux Special Edition special purpose operating system Smolensk release version 1.6 based on the protocol of DoxVision LLC tests No. 385/19 of 01.09.2019. The certificate of conformity is available on the Docsvision website.

Astra Linux GC Group carries out licensed development, production and implementation of basic software products, including domestic operating systems and virtualization platforms.

Among the products are Linux-class operating systems: Astra Linux Common Edition - a free general-purpose operating system - and Astra Linux Special Edition - a special-purpose operating system that protects information containing information constituting a state secret up to the "special importance" stamp. It was with her that testing was carried out.

Testing the compatibility of the Docsvision platform with the main domestic OS and DBMS is carried out in the context of the implemented import substitution plans for domestic software.

Solution Manager View

On November 7, 2019, Docsvision introduced the Solution Manager to its partners and customers. The module for Docsvision 5.5 will allow you to work much more efficiently with solutions configured on the platform - it will help minimize the associated risks and reduce the time for their transfer from one server to another.

The tool will be useful for companies that are actively developing solutions on the platform and are experiencing the need to transfer changes between a productive environment, a development and testing environment, and take into account the version of changes. For Docsvision partners who build and develop their own solutions on the platform, the module will simplify the process of delivering and installing the necessary updates for customer companies.

Using the Solution Manager, you can not only unload the finished solution, but also generate an update package for it, uploading only the changed settings. The module allows you to store information about all solutions installed on each server, their versions and updates - as a result, it is always known what, when and by whom was installed as part of working with the system. Before you install a solution, you can check for possible conflicts and determine how to resolve them, eliminating the possibility of import conflicts.

The process is transparent due to the fact that the Solution Manager allows you to connect to upload and upload data to different servers from one window and immediately see the entire history of changes on each of them.

The Solution Manager is available to clients on Docsvision 5.5 as part of a valid service pack on all servers it communicates with.

The emergence of the Solution Manager is an important milestone in the development of the Low-code concept of the Docsvision platform. The platform provides the ability to create a variety of business solutions in the field of content management and enterprise business processes, and the existing functionality of the tools for comprehensive management of these solutions was clearly not enough. The product was created based on the experience of using existing tools, taking into account the needs of our partners, customers, with an eye on modern trends in the field of technology and design. The result is a fast, modern and technological product that will radically increase the convenience of working with the system for many of our customers, said Sergey Putsin, Head of Product Development at Docsvision

Compatibility with RED OS

On August 14, 2019, RED SOFT announced that it had successfully tested products for compatibility with Docsvision.

During the tests, the correctness of the Docsvision electronic document management system (manufactured by Docsvision) on the Russian operational system RED OS (manufactured by RED SOFT) was confirmed. Based on the results of the work, a bilateral compatibility certificate was signed.

RED SOFTWARE and Docsvision are fruitfully cooperating within the framework of the Committee for Integration of Russian Software at ARPP Domestic Software. Testing for compatibility of our products is an important step in this direction,

{{quote 'author '= added Putsin Sergey, Head of Product Development Department "Docsvision"'|By implementing our import substitution program, we are testing the compatibility of our platform with the main domestic OS and DBMS. And this is not just test results, it is, first of all, a close partnership and cooperation of our companies aimed at improving the quality of services for our customers, }}

Docsvision Updated Mobile App Release

On July 23, 2019, the company Docsvision"" announced the release of an updated one. mobile application electronic document management systems Docsvision More. here

JaCarta Electronic Key Compatibility

On June 20, 2019, Aladdin R.D. and Docsvision signed certificates of compatibility for their products. As part of the cooperation of the companies, tests were carried out that confirmed the operability and correctness of the joint functioning of the JaCarta electronic keys and the Docsvision electronic document management system version 5.5.

The products of the JaCarta line from Aladdin R.D. are designed to organize enhanced or strict authentications in information systems and services, secure storages containers software CIPF, user, data certificates, passwords, etc.

The test results confirmed the correctness of the Docsvision system with USB tokens JaCarta-2 PKI/GOST when using the CryptoPro CSP CIPSI. Testing was carried out in standard scenarios for using devices when signing electronic documents in the Docsvision system. The models JaCarta PKI, JaCarta PRO, GOST JaCarta-2, JaCarta-2 PRO/GOST, JaCarta LT were also tested.

This makes it possible for Docsvision customers to use secure electronic keys when signing documents electronically in Docsvision. This is relevant for all persons with the right to sign in the organization, as a guarantor that no one will use their signature.

Compatibility with Alt Family OS

On February 21, 2019, Docsvision"" reported that together with BASEALT"" successfully completed testing of the EDMS Docsvision web client manufactured by Docsvision with the operating systems () OS of Viola the BASEALT family of development. Full compatibility and correct collaboration of products has been confirmed, which allows you to recommend the Docsvision EDMS web client for use with the Alt family OS.

OS Alt Workstation 8 and OS Alt Workstation K 8 - distributions based on the Linux kernel, including an operating system and a set of applications for full operation, supporting various additional equipment.

2018: Docsvision 5.5

On November 19, 2018, the company Docsvision"" introduced version 5.5 of the platform, Docsvision which is fundamentally different from the previous ones in a completely redesigned architecture, serious optimizations and the implementation of other functions and requirements for modern/. EDMSECM

As the developer noted, research, experimental projects and development took 4 years of hard work. The changes affected all levels of the system architecture. The most significant of them affected the storage layer. Data Base was reorganized and divided into logical elements, which made it possible to divide business data and service data into separate databases, and thereby eliminate conflicts for DBMS resources when working with data. Docsvision 5.5 introduces the ability to build a load-sharing database cluster between multiple servers.

The architecture has a single cache server based on redis, which reduces the load on the database by reducing access to it, increases the speed of access to previously requested data. Separately, a file storage management service was allocated, which allows you to store binary data outside the main database - for example, on the file system or in a separate database, and if necessary, you can connect any other storage, for example, a cloud service. At the same time, tools for flexible configuration and management of the storage structure are provided, emphasized in the "Docsvision."

According to the developer, this allows us to talk about the wide possibilities of horizontal scaling of the system: the platform is ready for the simultaneous operation of tens of thousands of users and the processing of many terabytes of data, provides the ability to increase the number of users without reducing performance. You can optimize storage costs, simplify system maintenance, and minimize the time required to back up data.

The changes also affected full-text search. The full-text search service is separated into a separate entity - it can be placed on separate servers, clustered if it is necessary to scale the load and allows you to search, including from data stored outside the database. As a search engine in the presented version, you can use not only Microsoft SQL Server tools, but also scalable Elasticsearch. At the same time, the service leaves the possibility of connecting other search engines.

Another significant change that will affect the simplification of installation and subsequent updates of client solutions is the transition from a monolithic platform structure to a modular 5.5 architecture. The platform is divided into logical modules that can be autonomously installed, improved and updated, noted in Docsvision.

How the Low-code platform Docsvision 5.5 allows you to design applications without programming due to the next development of visual design tools. The Docsvision web client becomes fully customizable, which in version 5.5 is translated into a single platform - this will simplify and speed up the development of solutions using the web and ensure their full backward compatibility, the developer believes.

The web client implements mechanisms for advanced electronic digital signature using time stamps that allow you to store documents for 15 years, all the basic tools for configuring platform solutions are supported. The performance of individual elements has been improved and numerous system optimizations have been added, including those implemented for the previous version 5.4, which were available as patches and cumulative updates. According to the developer, the system provides full backward compatibility of all solutions implemented on the previous version. Customer companies can receive version 5.5 of the system under the current service pack.

Docsvision reported that in mid-2018, load testing of the Docsvision 5.5 platform was carried out in order to assess its applicability to build the company's electronic archive and subsequently centralize the electronic document management systems of AK ALROSA (PJSC). Testing confirmed the applicability of the platform for working with document registers in the amount of 20 million or more, with a load of up to 7,000 simultaneous users, covering the company's needs on the horizon for at least 13 years. System performance under basic scenarios improved by an average of 40%, individual operations accelerated by an order of magnitude. During the development of the platform, the required performance was achieved for 120 thousand simultaneous users.

2017

Subscription version announced

On December 11, 2017, Docsvision announced the launch of the Docsvision subscription offer. The event is scheduled for December 14, 2017.

The declared format of the service will allow customer companies to take advantage of the capabilities of the Docsvision-based electronic document management system in one week. The configuration is taken over by the vendor company, after which the customer can independently develop the system as a regular platform solution in the right direction and pace, paying for a subscription once a year in the amount of 390 thousand rubles.

"Docsvision by Subscription" has/Docsvision EDMSECM functionality:

• electronic archive,
• workflow,
• of the contract,
• document management,
• operational management,
• external document flow (SZDO),
• specialized and industry-specific solutions.

Users will have access to convenient client places, web access and mobile applications; almost all workplaces do not need to install anything - a web client under any browser on any computer is enough.

Certification at FSTEC

In December 2017, Docsvision completed the certification procedure for compliance of the security functions of the Docsvision 5 software platform with the requirements for protection against unauthorized access to information according to the 4th level of control over the absence of undeclared capabilities and product specifications. This enables companies with increased information security requirements to confidently use solutions for automating electronic document flow and business processes based on Docsvision 5.

First of all, the availability of a certificate is relevant for customers from the public sector, large mining and production enterprises of strategic sectors of the economy, as well as companies operating with large amounts of personal data.

In general, the received FSTEC certificate allows the use of electronic document management based on Docsvision 5 in the following systems:

• In automated systems up to the security class 1G in accordance with the guidance document the Guidance Document. "Automated systems. Protection against unauthorized access to information. Classification of automated systems and requirements for information protection "(State Technical Commission of Russia, 1992);
• In state information systems of class 3 and 4 of security in accordance with the Requirements for the Protection of Information Not Constituting a State Secret Contained in State Information Systems (approved by Order of the FSTEC of Russia No. 17 of 11.02.2013);
• In personal data information systems in accordance with the "Composition and content of organizational and technical measures to ensure the security of personal data during their processing in personal data information systems (approved by Order of the FSTEC of Russia No. 21 of 18.02.2013), for which type 1 or 2 threats are not relevant.

The validity period of certificate No. 3801 issued on September 20, 2017 is 3 years.

A similar certificate was received by us earlier and was valid for the previous version of the system, Docsvision 4.5. Since most of our large customers have switched or are still switching to the latest version of Docsvision 5, we needed to certify it. Docsvision's security mechanisms only intensified during this time, but the requirements for FSTEC certification changed, and therefore it was necessary to re-pass all the necessary certification tests according to the updated scheme. This requires quite a lot of effort and time, but the result justifies them, - said Viktor Sushchev, head of the service department of "Docsvision."

Konica Minolta and Docsvision joint solution

On September 4, 2017, the Russian division of Konica Minolta and Docsvision presented their first joint decision under the concluded strategic cooperation agreement.

The goal of the partnership between Konica Minolta and Docsvision was to offer customers a joint comprehensive solution that combines the hardware and software necessary at all stages of the life cycle of the company's documents. The peculiarity of the solution is that it can be offered as a service in which vendor companies fully take over the service. As noted, companies have already launched several joint projects.

The first joint solution between Konica Minolta and Docsvision is a single hardware and software complex "Electronic Archive." It includes: Konica Minolta MFP for scanning paper documents and their subsequent printing from an electronic archive, Konica Minolta software for recognizing the text of scanned documents, and Docsvision system for secure storage, search and management of information.

Having received the status of a certified partner for the implementation of EDMS Docsvision, Konica Minolta implements a joint solution. In turn, Docsvision intends to obtain the status of a certified partner of Konica Minolta for the provision of print outsourcing services. The companies also plan to continue developing joint products.

The open business concept used at Konica Minolta involves engaging partners and manufacturers of hardware and software to expand the portfolio to meet market requirements and customer needs. The global task of our partnership is to provide software and hardware solutions and related turnkey services - from design and implementation to technical support, "said Nicolai Dmitriyev, President of Konica Minolta Business Solutions Russia. - For customers, this is an opportunity to create a single environment that combines document management and print infrastructure, ensure further control and management of the environment, build a secure document management system and optimize the company's existing costs. For Konica Minolta, the partnership with Docsvision is one of the most important steps towards the announced transformation from a printing equipment vendor to an IT infrastructure solution provider.

Update of the integration module with EDM operators

On September 1, 2017, Docsvision upgraded the integration module of the Docsvision electronic document management system with EDO operators. A module that allows you to exchange documents with counterparties without leaving the EDMS interface now supports the format of a universal transfer document (UPD). Connection is possible in the future to any operator, while the ability to exchange documents through the "Diadoc" system is implemented by installing the "Connector to Diadoc" for Docsvision 5. Support for the electronic PDU format in the new version of the module is implemented in accordance with the Order of the Federal Tax Service of 24.03.2016 No. MMV-7-15/155 @.

The universal transfer document, introduced in force since 2013 and legalized by a letter from the Federal Tax Service dated 21.10.2013 No. MMV-20-3/96 @, replaces several documents, depending on the company's processes, which significantly reduces the volume of document flow. APD can be issued for the supply of goods, services or works, the transfer of property rights. Electronically, you can use the PDA instead of the invoice + original document package, instead of the original document, instead of the invoice. The document flow of the electronic UPD is separately regulated by Order of the Ministry of Finance of 10.11.2015 No. 174n.

The updated integration module allows you to send from Docsvision a correction PDA and a correction PDA, exchange outgoing PDAs. All receipts and notifications from the operator are sent, received and stored, which is important from the point of view of data validation if necessary. The printed form of the document has been implemented.

The previous version of the module supported work with informal documents, the processing of which is not standardized and can correspond to typical Docsvision EDMS processes.

All electronic documents sent and received to Docsvision through the EDM operator are signed by a qualified electronic digital signature and have legal force. The module works with any types of customer EDMS cards, supports group sending of documents through the Docsvision navigator, sending of the document without opening additional cards by the user.

As of September 1, 2017, a connection to the Diadoc system was implemented through the "Connector to Diadoc" for Docsvision 5. You can use the existing API to develop your own connector. Version 2 of the integration module with EDM operators is relevant for version Docsvision 5.4.

Integration with SafeCopy

The integration of the Docsvision electronic document management system with the SafeCopy solution prevents the distribution of printed and electronic confidential documents, as well as their (photo) copies stored in the EDMS. This new opportunity is the result of a technological partnership between Docsvision and the Research and Testing Institute of Integrated Security Systems (NII SOKB), which began in 2017.

In electronic document management systems, documents of a confidential nature are accumulated day after day. Protecting this category of documents is becoming an increasingly urgent task.

In 67% of cases, the culprits of information leaks were employees of companies. Critical information of the company is at risk, and the amount of potential financial damage can reach the cost of the entire business. At the same time, it is extremely difficult to control the actions of privileged users whose access to information is practically unlimited.

The technologies offered by experts in information security - the company "NII SOKB" - will simplify this task for users of the Docsvision electronic document management system. Integration of Docsvision with SafeCopy prevents the distribution of printed and electronic confidential documents. Each user in the Docsvision system who has access to printed and electronic confidential corporate documents will work only with their own unique copy, the distribution of which will lead to an unambiguous determination of the source of the document leak.

Support for up to 100,000 concurrent users

On April 24, 2017, Digital Design announced that it had completed load testing of the Priority Documentation Management System (SDS) based on the new version of the Docsvision 5 ECM platform. During the load tests of the "Priority" SDS, the full operability of the system was confirmed up to 100,000 simultaneous users. The response time for key operations was less than 3.5 seconds. Measurements were made on a real impersonal database of one of the large clients, containing complete information accumulated over 7 years of work: the number of documents is more than 7.5 million, and the size of structured database information is more than 1 TB.

All tests were carried out in conjunction with the Cluster Technologies Softpoint company. The loading stand was further expanded data storage by the company's more productive system. RAIDIX

According to Sergey Gaidamakov, executive director of the Digital Design production directorate, load tests were carried out when emulating a different number of users, and the full performance of the system was confirmed up to 100,000 simultaneous users, the response time for key operations was less than 3.5 seconds. Sergey also noted that the measurements were made on a real impersonal database of one of the large clients, containing complete information accumulated over the seven years of the organization's work: the number of documents exceeded 7.5 million, and the size of the structured database information was more than 1 TB. At the same time, the initial settings of the role model, representations and search queries were saved, i.e. testing was carried out completely in "combat" conditions.

During testing, experts recorded various indicators of the system components of the old and new version of the Docsvision platform, compared them with indicators obtained from the industrial landscape during the real work of users. In order to obtain more accurate analytical data, load testing of "Priority" WBS per 100,000 simultaneous users was performed under various scenarios and in different modes of system components configuration.

The performance indicators of the system components during the real work of users and in the test environment practically coincided with the same number of simultaneously working users, which confirmed the correctness of load tests. A comparative analysis of the performance of the system based on the old version of the Docsvision 4.5 platform and the new one - Docsvision 5 ECM showed that with an equal number of simultaneous users, the new version of the system can reduce the load on servers and databases by more than half and achieves a twofold increase in the speed of operations.

New features of the Docsvision 5 web client: web card builder and backward compatibility

On April 14, 2017, Docsvision released a new version of the Docsvision web client (formerly the Easy Client), as well as an update to the Docsvision card designer. Now the designer allows you to configure the markup of web cards, and the web client allows you to work with cards configured in the designer.

Now customers and developers can visually design the web interface of their electronic document management system and adapt it to the needs of the business. The interface of the new web client is fully adapted depending on the context and role of the user, as well as the type of device with which the user works: laptop, tablet, phone. In addition, everything that is configured/configured in the card designer is supported - the state machine, role model, card data scheme. As a result, there are more options for configuring the web client than in a regular Windows client. This is both adaptability for various devices and the ability to use CSS style templates.

Designers provide the flexibility of the Russian Docsvision 5 platform in creating solutions for managing documents and business processes. With the updated card designer, the customer gets equal opportunities to configure the interface and functionality of the EDMS for both clients - windows and web.

Today, vendor companies are striving to provide users with access to all system functions through a web browser, "says Sergey Putsin, head of the DoxVision product area. - "We went a little further. Usually, when trying to repeat everything that the user has in a desktop application, the form is overloaded with controls. What it looks like, I think everyone can imagine. The Docsvision web client is precisely the "WEB," not the mirror of the desktop system. Web constructor allows you to configure the interface in the form that users are accustomed to working in the most popular Internet applications. The appearance of controls, their location, the way data is entered - literally everything can be changed for convenient and productive work. You can also apply the company's corporate identity to the new Docsvision web client. We are confident that soon the web client will become the main client of the system.

In addition to the rich interface configuration capabilities, with the new designer in Docsvision, it is possible to create backward compatible software extensions for the web client, erasing all restrictions on the ability to adapt the system to business needs. Despite the unprecedented modification capabilities, the Docsvision 5 platform provides backward compatibility: a design solution built using these tools and an open API can be seamlessly transferred to subsequent new versions of the system's web client, without limiting the user's access to all emerging product capabilities and allowing you to fully preserve the value of your developments and user skills. The web cards of the built-in Document Management application are now also implemented on the new designer, and they can be edited during system configuration, which is a very popular functionality for customers.

The released new version of the Docsvision web client (formerly the Docsvision Lightweight Client) - the eighth in a row - was an important step towards the global technological update of the Docsvision 5 platform, aimed at creating a new generation ECMBPM of domestic/corporate level.

2016

Create a joint solution with Biorg

Russian developers - Biorg and Docsvision - announced in November 2016 the start of a technological partnership that will be aimed at creating a joint solution. The new functionality will allow in a matter of seconds to recognize and enter handwritten data from scanned documents into the Docsvision electronic document management system (more...).

Docsvision developed Documentum "killer"

In October 2016, Docsvision announced the development of a new product - the Docsvision ECM platform, designed to automate internal processes and document management in large companies and authorities.

Docsvision explained to TAdviser that the new solution is based on the redesigned core of the main Docsvision platform. Its architecture has been modified to significantly increase system reliability and scalability. According to the company, the new solution can scale without losing performance while simultaneously working up to 50 thousand users and allows you to enter up to 1 million documents per day. The usual Docsvision platform, according to a company representative, supports the simultaneous operation of about 5 thousand users.

Learn more about Docsvision ECM.

"Andoc" offers "Docsvision HYBRID" according to the PaaS model

Andoc, a company specializing in the development of solutions for automation of document flow and business processes, in the summer of 2016 announced the Docsvision HYBRID solution - an electronic document flow system in the PaaS (Platform as a Service) model. The service includes 3 components: a built-in standard solution, Docsvision licenses in ownership and virtual infrastructure for rent.

"Andoc" - a certified partner of the company "Docsvision" - previously offered SaaS (lease of EDMS in the cloud) and on-premium (local implementation of EDMS at the customer's facilities) services. Since June 2016, Docsvision HYBRID has replenished the list of services, one of the key advantages of which is to reduce costs while maintaining a high level of reliability and availability of EDMS. This task is solved comprehensively.

Learn more about the Docsvision HYBRID system.

Integration of MyOffice into Docsvision

On June 20, 2016, it became known about plans to integrate My Office office applications electronic document management system into the platform, ON Docsvision thereby creating a product for the public sector and companies interested in import substitution^[1]

The agreement was concluded by the development companies: New Cloud Technologies and Docsvision, respectively.

Read more about the New Cloud Technologies project: MyOffice.

2015

Intercompany exchange module for Docsvision 5 platform

For organizations with a distributed structure that need effective interaction between departments, Docsvision released in January 2015 a module for the Docsvision 5 platform - the Intercompany Exchange Module.

Geographically distributed organizations inevitably face the question: work with remote branches with the server of the parent organization, or install a local server and implement intercompany exchange? The prerequisites for choosing the second option are, as a rule, the presence of a developed document flow in the branch office and processes that close inside, as well as poor communication channels that make it difficult for remote users to work with the central server.

The intercompany exchange module ensures the transfer of tasks and documents from the Docsvision system of one division to the Docsvision system of another, combining them into a single information space and solving a number of tasks for working with documents and tasks. Documents are transferred between systems, orders are issued and controlled to employees of a remote division, documents are agreed upon by employees of remote branches of the company, end-to-end business processes are built, and not only.

The uniqueness of the module is in the possibility of its adaptation to the needs of a particular customer. It not only contains predefined basic exchange scenarios, but also allows you to configure rules and scenarios for interaction between systems in an arbitrary way, in accordance with already adopted rules and regulations. The advantage of the module is the presence of various methods of data transfer: both directly when one server is directly connected to another, and through an intermediate file storage. This allows you to exchange data with departments even if there is no permanent Internet connection, and, moreover, it is possible to use an arbitrary transport subsystem.

The module was created in close cooperation with a partner in Novosibirsk - ECMGroup.Pro - Docsvision Certified Solution Partner Gold. The company took part in the development and shared its expert experience in the implementation of interfacial interaction. The Docsvision Intercompany Exchange Module is the result of a generalization of a number of successful multiserver configuration projects implemented.

Docsvision 5 Migration Utility

As part of a comprehensive proposal for the transition to Docsvision from foreign solutions, Docsvision offers to use a special utility. The migration utility ensures high quality and error-free migration of data from the most popular ECM systems EDMS in Docsvision. The development is based on many years of project experience of Docsvision 's partner, the company. HIT-Service

Data migration between systems implies a certain sequence of actions and the transfer of a number of related objects. The solution created will avoid typical and possible errors when transferring large amounts of data between electronic document management systems, making the process safe, convenient and efficient. The utility can be used as a ready-made solution or with modifications to customer requirements in the migration project.

The transfer of accumulated data to Docsvision with the preservation of its integrity and properties using this solution can be carried out from the most popular foreign solutions: OpenText, Documentum, Microsoft SharePoint, Lotus Notes.

The developer is HIT-Service, a partner of DoxVision - Docsvision Certified Solution Partner. The broad competence of the company, acquired during the implementation of projects for the transition between various document and process management systems, formed the basis of a solution, especially relevant in the light of the trend of import substitution.

Archive Management Module

Digital Design developed and introduced in early 2015 the Archive Management module for electronic document management systems on the Docsvision platform (versions 4.5 and 5). The solution is designed to automate the work of the company's archive in terms of picking, storage, accounting and use of documents, which reduces the number of errors and eliminates the possibility of losing documents.

The Archive Management software module provides comprehensive automation of the company's archive activities - from maintaining the company's business nomenclature to destroying documents or transferring them to state storage.

The module allows you to complete the archive, organize the storage of documents and keep records of their movement, as well as track the shelf life and allocate cases intended for destruction or for state storage. In addition, the solution provides the opportunity to generate final information and reports that provide a visual picture of the state of affairs in the organization.

The architecture of the module ensures the operation of users from the standard Navigator AWS and storage of documents and reference books in a single Docsvision EDMS database, which facilitates its deployment and administration.

As noted in Digital Design, the "Archive Management" module fully complies with the requirements of the "Basic Rules for the Operation of Archives of Organizations" and allows you to automate work with the archive at an enterprise of any scale: small, medium, large, including structurally and geographically distributed enterprise that performs centralized departmental storage of documents.

2014

Docsvision 5.4

The optimization of the architecture carried out by the developers made it possible, in particular, to significantly speed up the work of the business process service. Now, for example, the time to run one test process out of a thousand simultaneously running is less than 30 seconds, which is 70 times better than the test results of version 5.3. At the same time, the execution time of the process practically does not depend on the total number of active processes.

The new version of the Docsvision 5.4 Document and Business Process Management System introduces a number of new functions, as well as improved previously implemented tools.

• Document Management Workgroup Support
• Added functionality to allow non-administrator users to organize a workspace to collaborate in workgroups on group projects and processes. You can read more about using EDMS for workgroups in the article.
• Ease of use
• The interface of all document and job types predefined in the application has been simplified. New types of documents have been added - "Request," "Memo" and "Working" (arbitrary type of document, including for use in working groups);
• The application folder structure, including routing folders, views, and search queries, has been completely updated and aligned with the configured document types;
• The way the reconciliation sheet is displayed has changed in the CA Document type cards. Now the Approval Sheet is opened for viewing in one click by the command on the card ribbon.
• New functionality
• A new "Discussion" control has been added to the markup of task cards, which allows you to leave user comments along the entire process of working with the task;
• In task cards in the "Completed" state, it became possible to copy execution results from child tasks to parent ones.
• Markup Designer
• In the Execution Tree control, it became possible to customize the types of the Task card that can be displayed in the tree;
• In the Link Tree control, you can customize the types and types of cards that can be displayed in the tree;
• When using a quick search, the Counterparty control now displays the employee's data in the format set up in the Counterparty Master Data;
• A new Discussion control has been added that allows users to add comments during the execution of a task or when performing document approval;
• The Employee and Employees controls now display employee data in the format configured in the Employee Master Data when using Quick Search;
• In the Links control, you can exclude items from the menu that are defined in the Card Types and Link Types properties as the only ones to select;
• In Table, Number, Integer controls, for numbers of 4 or more characters, separate every three digits with a specific character when displayed.
• Counterparty Directory
• The ability to set attributes to check the uniqueness of the counterparty has been added to the reference book. Verification is performed when a new organization is added to the reference book.
• Card Type Reference
• In the document type settings, you have added the ability to configure attributes to verify that documents are unique. The Document Management application checks when you save the document.
• System Settings Reference
• The new version of the system has support for file encryption. The ability to configure encryption parameters in the "Base cards" section has been added to the "System settings" reference book;
• The same section added the ability to configure TSP and OCSP usage parameters for enhanced qualified EDS.
• Reconciliation Designer
• For the approval stage, it became possible to configure the completion of the stage after choosing one of the matching negative semantics of the solution;
• Changes have been made to the markup of the types of cards used in the work of the module, the ability to leave comments in the format of Discussions between all participants in the agreement has been added.
• Docsvision Navigator
• As a home folder, it became possible to specify a section from the Quick Access toolbar "My Folders";
• It became possible to full-text search for cards by the values ​ ​ of fields selected from the basic system directories;
• Users of the Docsvision Navigator application have the ability to manage their own state with an indication of the period of inactivity and the appointment of deputies for the period of absence;
• When editing and saving a card template, the required fields are not checked for completion. Relevant for all library cards Basic objects that can be used as templates.
• Administrator's Workplace
• Changed the component that is used to display bool type parameters in the parametric search window. Instead of the previously used flag, a drop-down list with the values ​ ​ Yes/No is now used;
• In the search query condition generation window, it became possible to group conditions using logical AND/OR operators, as well as create queries with combining several sections at all levels of the condition tree (including the uppermost one);
• When creating a condition, it became possible not only to create a separate parameter for each condition, but also to select a parameter from among those already existing for this data type;
• When editing and saving a card template, the required fields are not checked for completion. Relevant for all library cards Basic objects that can be used as templates.

In addition, version 5.4 introduced a fundamentally new functionality - support for working groups, combining the freedom to manage the group's information space with all the advantages of the corporate ECM system.

Report Designer

On August 04, 2014, Docsvision announced the inclusion of a new report designer in the DocsVision software version.

The module significantly expands the standard functionality of the Docsvision platform and is a tool for creating interactive reports, user interfaces and specialized workplaces of any complexity.

The module has flexibility and can operate any data and objects, both in the Docsvision system and in external systems, allowing you to create integrated analytical reports that receive data from several corporate systems at once. In addition, reports can contain their own business logic. In its form, reports and interfaces developed using the report designer can also be different, it can be a web page or.Net form.

The report uses the widely used language tools C# and T-SQL, as well as the VTL template language. The module has its own convenient editor with support for formatting and code highlighting.

The Report Builder module will allow Docsvision partners to create specialized workstations for individual user groups/roles in their solutions and build fully interactive reports with the required depth of detail. This ensures complete seamless integration of such solutions with the main platform.

The target consumers of the product can be absolutely any company, and the most popular it can be in large companies that have a need to obtain consolidated analytical information, including from related accounting systems, and/or in the construction of specialized workers - these are banks, insurance companies, retail enterprises, construction organizations, large government institutions.

Sergey Putsin, the head of the company's product area, Docsvision noted: "We created the Report Builder module together with our partners, relying on their project experience. It was based on solutions built in companies such as Bank,,,, VTB 24 "Opening" Rollton HeadHunter KIT-Finance Bank Zap-SibTranstelecom, Ferrero and others, so we can say that it has already established itself as a reliable and flexible tool that is in demand and successfully used in a variety of companies. The module will allow our partners to create even more friendly and convenient interfaces for working with the system, while leaving the opportunity for the customer to independently support and develop the built solution. "

Docsvision 5.3

Docsvision announced in May 2014 the release of a new version of the Docsvision 5.3 document and business process management system. The new release of the system includes additional functionality that makes the work of users more convenient, and the development of solutions is faster and cheaper. In addition to expanding the functionality of the system, its reliability has increased, performance has increased by 17%.

The platform has undergone a number of architectural and functional changes. Updates affected platform designers and the built-in Document Management application.

The Docsvision Coordination Designer did not stand aside either. Released in February 2014, it has already established itself as a powerful and convenient tool for automating coordination processes. Taking into account the feedback received from the partners of Docsvision during this period, the capabilities of the module were significantly expanded. Thus, it became possible to edit the route "on the fly," the possibilities for calculating the coordinating persons participating in the process were expanded, the possibility of using an electronic signature was added, the interface for working with files in the tasks of the coordinating persons was redesigned, and an autoconsolidation mechanism appeared.

Updates (more than 30 of them were carried out in total) affected a number of other components of the system. The settings of directories have been expanded: markup directories, role directories, employees and counterparties. For employees and counterparties, you can now set up a card type to be used when you add records. The role designer is synchronized with the state reference, user session management capabilities have been added, ABBYY FineReader Engine 11 support has been implemented.

Docsvision - Easy Client

On April 8, 2014, DocsVision announced the release of a new version of the Docsvision Light Client.

The product is aimed at middle managers, executors who do not register documents as the main type of work activity, use the document management system on the need to fulfill or issue tasks, and approve documents. The main purpose of the module is to execute key user scripts without installing any, ON work on various platforms (,,) and in Windows Linux Mac OS different browsers (7,,). Microsoft Internet Explorer Google Chrome Apple Safari

Description

The new version of Lightweight Client adds support for the Docsvision Reconciliation Designer module, which helps to use Lightweight Client in projects where the Reconciliation Designer is used. The Easy Client module will perform key scenarios for the Docsvision user through remote access and a web interface from any mobile device.

The release of the new version of "Easy Client" is due to the release of the new module "Docsvision Coordination Designer" and the need for its support in "Easy Client." Now from the "Easy Client" Docsvision you can send documents for approval according to complex combined routes configured using the Approval Designer, perform the actual approval and consolidation of the document based on the results of the approvers' comments.

Sergey Putsin, Head of Product Area "Docsvision":

• We consider the release of a new version of the "Easy Client" to be a natural continuation of the line of improvement of the Docsvision system and its applications, which we aimed at in 2014. The added functionality of complex negotiations will open up new opportunities when using the client.

Docsvision - Stream Input

On February 27, 2014, Docsvision announced the release of the Streaming Input module designed to automate the mass entry of documents into the electronic document management system Docsvision 5.

Appointment

The streaming input module allows Docsvision partners not to pay attention to the development of this functionality in their solutions on the Docsvision platform, but to use the finished product.

Streaming input is very much in demand in projects with a large incoming flow of documents. It greatly simplifies the processing of documents in large government agencies, banks, insurance and construction companies, retail enterprises and others. With Streaming Capture solutions, companies can reduce the cost of processing documents and increase the speed of data entry into EDMS.

The "Stream Input" module can be used in any Docsvision solution and can be easily modified according to the requirements of a particular customer. The module supports work with files of scanned images, individual files of recognized text, as well as with barcodes applied to the document for identification. Using barcodes, you can automatically associate the scanned document with the original registration card. The Stream Input module allows you to enter documents from the scanner, and the scan and recognition results are automatically linked to existing or newly created document registration cards in the system.

"Workflow" on sale

On January 24, 2014, DoxVision announced the release of the new Docsvision 5 Workflow application.

The application is designed to automate the basic processes of the organization's workflow in accordance with Russian law and traditional practice.

"Workflow" registers, executes and stores official documents in the archive. The application has created a convenient interface for the work of clerks, managers and executors.

This version of the Workflow application for Docsvision 5 has expanded functionality and implemented complete scenarios for processing official documents. Thanks to this, the application can be recommended for the implementation of complex automation projects of a developed office.

"Workflow" is designed to automate the processes of workflow of organization - registration, organization of execution and storage of official documents in accordance with the law and Russian practices.

New objects and scenarios were implemented in the Workflow version: 5-type document cards with an extended set of attributes, a paper document receipt and transfer log were developed, about 50 search queries and submissions were configured. Thanks to this, you can use the application almost immediately after installation, with minimal settings.

In addition to direct use, an application based on Docsvision designers can be built into any Docsvision 5-based solution according to the customer's requirements. To do this, the application includes controls that allow you to embed workflow functionality both in the standard document card of the Document Management application and in any other document card developed using the Docsvision 5 card designer. This allows you to quickly implement special types of workflow, such as project documentation or quality management, on the basis of the application.

"Workflow" is suitable for optimal automation of workflow of authorities and management, administrations of municipalities, when developing it, we relied on the extensive experience of implemented projects in the public sector.

2013

"Workflow" for Docsvision 5.2

On December 11, 2013, Docsvision announced the release of a new Workflow application for Docsvision 5.2.

Description

The Appendix is intended for registration and execution of official documents in accordance with Russian management documentation practices. It complements the Document Management built into the Docsvision platform with scenarios of its work.

Using the new application, the partner can provide any customer with a ready-made solution for classical workflow, including the execution of the document under the resolution, additional registration options, write-off, and a list of cases.

In early 2014, the next version of the application will be released, which, in addition to typical objects, will also include typical scenarios for the work of users of traditional workflow - clerks, managers, controllers and archivists.

Features

Since the new "Workflow" is implemented on the card designer, Docsvision partners have ample opportunities to customize the application to customer requirements. Among other things, it can be used as a base for creating other applications.

Zakharov Mikhail, the head of the product area, Docsvision noted: "The Workflow application is a great example of flexibility and functionality. EDMS Docsvision The document movement scenarios built into Document Management are now enhanced. Using constructors, you can always modify them to suit your needs. "

Integration between Docsvision and SAP Business One

The product was first demonstrated at the SAP Partner Forum on October 29 and 30, 2013. The functionality is designed to facilitate the interaction of Docsvision and SAP Business One systems as part of a comprehensive enterprise management automation solution. The functionality provides synchronization and two-way data exchange between systems, the implementation of legally significant document exchange, increased efficiency of employee collaboration, has a number of other advantages. The next version will include the integration of SAP Business One invoices with a certified e-document operator.

The functionality is free of charge and is available through the Docsvision partner network and SAP partners.

2012

EDMS DocsVision 5

DocsVision 5 is a comprehensive solution for automating all classes of tasks on a single platform. In its information system, Docsvision has already switched to using a new platform for managing documents and business processes.

Docsvision 5 features a flexible interface as well as powerful rapid development tools, including visual design tools. A key platform change is the existence of about seven different designers that allow Docsvision partners and customers to configure the system for users, as well as develop solutions based on the Docsvision 5 platform without using programming.

The advantage of Docsvision 5 is the electronic signature functions implemented in the new platform that comply with the requirements of Federal Law N 63-FZ of April 6, 2011. In addition, in order to improve security, Docsvision 5 has implemented a new unique context-role model mechanism that provides a dynamic distinction between access to documents based on their content and processing context.

As part of improving the performance, reliability and convenience of the Docsvision system modules, in 2011 the developer company switched to a proactive model of managing the development and testing of the company's products. Performance and reliability testing is performed for each module based on a custom test bench that reflects a typical large enterprise. Each product release is designed with set, ever-increasing performance and reliability targets.

Deliveries of the new Docsvision 5 platform will begin with a base version after the stabilization and optimization of the Document Management application, which is part of the base version of the system, is completed. Docsvision 5 is currently available to Docsvision partners on request.

Docsvision also announced in April 2012 changes in the terms of support and purchase of Docsvision 4.5: since April 16, the rules for providing technical support to users of various editions have changed. Docsvision 4.5 users with valid service packs will receive technical support under the old rules until the service packs expire.

Architecture

Docsvision 5 is a versatile and adaptable document and business process management system.

It is a balanced complex comprising:

• The platform is the basis for creating and operating a wide variety of solutions;
• Applications - ready-made solutions for rapid implementation of typical functionality;
• Designers - means of rapid development and modification of application solutions;
• Add-on modules - technical enhancements.

Appointment

Docsvision 5 is designed to automate the management of documents and business processes, including both general management activities and various functional tasks of departments, and operational processes in the activities of enterprises.

For example:

• Workflow (or documentation management ");
• Contractual document flow, from proposal preparation to fulfillment of obligations;
• Archive of primary documents on business activities;
• Document flow accompanying the development of new products;
• Processes for servicing customer requests for the supply of products and the provision of services;
• Internal support processes from business trips to requests to technical services;
• Management of assignments within the framework of current and project activities;
• And more, not solved by ERP-class accounting systems.

Docsvision 5 can be used in various enterprises and organizations, regardless of their type of activity and size. There are documents, tasks and processes everywhere - the basic objects from which solutions based on Docsvision 5 are built. The specifics of various industry and functional tasks are reflected in the expanded set of applications on the Docsvision 5 platform produced by Docsvision, its partners, as well as in custom solutions created during implementation.

Embedded Document Management Application

Application "Document Management" - a ready-made application solution for electronic document management. It is part of the platform and serves as the basis for other, more specialized, Docsvision 5 applications and custom solutions created during implementation. It implements the main functions of electronic document management, which are in demand at any enterprise. With it, you can make everyday work with electronic documents and tasks convenient and effective.

All basic actions with electronic documents are available in the application:

• Reliable storage and easy classification;
• Flexible delineation of access rights;
• Change documents and save their versions;
• Search by attributes and text of documents;
• Approval, signing and approval of documents, as well as familiarization of employees with them;
• Electronic signature of the document;
• Work with tasks: their creation, execution and control.

The application has all the main elements necessary for work:

• Typical storage folder structure by document type and functional structure of the enterprise. Folders are configured with appropriate views. Search queries are configured to search for documents.
• Main types of documents: correspondence, organizational and administrative, contractual, and arbitrary. Forms, life cycles, and a role model are configured for them.
• User workstation - The structure of virtual folders to display jobs and documents according to the different criteria with which the employee works.

The application "Document Management" is focused primarily on the mass use of employees at each workplace, on their daily interaction as part of working groups. This makes it possible to organize efficient and orderly work with electronic documents without excessive formalization. At the same time, the application implements in a simplified form the main elements of classical workflow.

The Document Management application is a ready-to-use solution and the basis for development at the same time. It is designed for rapid typical implementation and further expansion of functionality. All elements can be customized for the customer. In addition to Document Management, you can use other specialized Docsvision 5 applications, as well as create custom solutions during implementation.

Designers

Designers are a key concept of the Docsvision 5 system, providing its versatility and adaptability.

Customers need fast, cost-effective, and easily modifiable implementations. In traditional technology for creating software solutions from scratch, this is practically unrealizable. All this is possible only if we have at our disposal designers: basic objects and means of creating and configuring new ones on their basis - without programming. Not only the total time and cost of creating a solution is reduced, the process itself and its participants are fundamentally changing: it is not a programmer who can develop a solution, but a specialist who has a good understanding of the subject area and has mastered the design tools, rapid prototyping is actively used instead of a long collection of requirements and design, etc.

It was on the principle of such a subject-oriented designer that the Docsvision 5 system was built.

The basic objects from which the solution is built are folders, document cards, tasks and business processes, reference books, views, searches, reports, etc.

Accordingly, the design tools are:

• Folder Designer;
• Reference Guide;
• Category Guide;
• View Designer;
• Search Query Designer;
• Card design tools
  :

Card Type Guide;
Markup Designer;
State Constructor;
Role Designer;
Script Designer.

• Numbering Rule Designer;
• Reference Book Designer;
• Business Process Designer.

In Docsvision 5 constructor technology, programming is used only in the form of scripts that determine the additional logic of the behavior of cards and actions in business processes. Thus, designers that complement the platform core and ready-made solutions allow for fast, cost-effective and easily modifiable implementations.

Technologies

Docsvision 5 is built in the modern three-layer architecture "Client Application Server - Database Server":

• Database server - based on Microsoft SQL Server, stores all data and system settings, supports Windows failover cluster, and its own load-sharing clustering technology;
• Application server - based on Microsoft IIS in the stateless architecture, serves client requests for data access, NLB clustering is supported for fault tolerance and load balancing;
• Client -.NET application, with the ability to run through a web browser, controls the input and display of data for the user.
• Lightweight client - a web service that provides access to basic user scenarios without installing software through the most popular web browsers.

Many client-server communication protocols are supported, including HTTP (S )\SOAP, which allows users to work both on the local network and remotely over the Internet in the same way.

In addition to the standard Docsvision Navigator client, additional Docsvision clients are provided for special use cases, including for special devices and embedded in the interfaces of common office systems: Lightweight client, SharePoint client, Microsoft Outlook client, Manager's Tablet for iPad, mobile informer and assistant for smartphones, etc.

Docsvision 5 has open application programming interfaces (APIs), which allows you to develop platform-based software extensions, highly specialized applications. For integration with other enterprise systems, Docsvision includes gateways to the most common systems (file system, e-mail, Microsoft SharePoint, 1C : Enterprise, etc.) If there is no gateway in the system, you can use the API for integration.

WEB services are implemented to access the main functions of the platform.

Scaling

Docsvision 5 can work efficiently both in local solutions for several users and in distributed solutions with thousands of users.

Load tests carried out with the Docsvision 5 platform confirmed its ability to work at the following load indicators:

• Thousands of users;
• Documents per day - tens of thousands;
• Documents in total - hundreds of millions;
• Database size - tens of terabytes.

For large scale solutions, the implementation develops the optimal architecture and performance of the software and hardware complex, operating modes, optimized application components and solutions are created.

Scaling within one server complex is provided by platform tools, Microsoft support for multiprocessor configurations and 64-bit mode, clustering all components: database server, application server, workflow server.

With territorial distribution of solutions, Docsvision 5 supports two strategies:

• Remote client access to the server: web access, terminal access;
• Server-to-server communication.

In real solutions, one, and the other, and mixed approaches are used.

Safety

Docsvision 5 provides a high level of data security. The platform security system is based on the security mechanisms of the Microsoft platform. Users do not have direct access to the database, all their requests are managed by the application server.

It is based on two Windows security-integrated mechanisms for accessing documents and other system objects:

• Discretionary - assignment for each object of a list of users with access to it, delimited by levels: Full access\Delete\Read data\Write data\Create child objects\Delete child objects\Copy\Read permissions\Change permissions\Change ownership;
• Mandate - assign a level of access to each object, and a level of access to each user, and prohibit work with objects of a higher level of secrecy.

This supports automatic inheritance of rights from parents to children.

In addition, Docsvision 5 implements a unique mechanism for customizable context-role security, which allows you to dynamically manage user rights to actions with an object (including at the level of individual fields) depending on the user's role and the state of the object during the processing life cycle.

To ensure the authenticity and invariability of the documents required for their legal significance, support for electronic signatures of all three types provided for by Russian legislation (No. 63-FZ) is implemented:

• Simple - implemented by calculating the hash function using the built-in means of the system;
• Enhanced - implemented by integration with external CIPF and PKI through Microsoft CryptoAPI (for example, tools built into Windows);
• Qualified - implemented on the basis of enhanced use of certified CIPF and special organizational measures.

The Docsvision 5 system meets the requirements of FSTEC on the basis of RD "Computer Equipment. Protection against unauthorized access to information. Indicators of protection against unauthorized access to information "(State Technical Commission of Russia, 1992) - according to security class 5, and can also be used when creating automated systems of security class up to and including 1G in accordance with the requirements of RD" Automated Systems. Protection against unauthorized access to information. Classification of automated systems and requirements for information protection "(State Technical Commission of Russia, 1992), and personal data information systems up to and including class 2.

Basic System Capabilities

• Compatibility with business process description standards;
• Creating a library of information processing business process templates in the organization;
• Execution and monitoring of processes, introduction of changes in real time;
• Combination of rigid and free document routing elements;
• Software expansion of processing processes;
• Inclusion in the processes of processing system objects and exchange of information and documents with application systems;
• Synchronization of the process of processing documents by time and by events;
• Dynamically changes the processing process depending on the conditions that occur during the processing process.

The DocsVision platform is the basis for electronic document management - the creation of a document and business process management system and includes only the main elements intended for storing information, accessing it, as well as providing the user with a familiar and convenient interface. The platform consists of client and server parts.

Server components allow you to create all the necessary structures for storing data (accounting cards and electronic document files) and maintain their integrity in the future, ensure the receipt, update and deletion of data by the client in accordance with access rights, as well as many other functions. Client components provide an end user with a user-friendly and easy-to-understand interface to handle all of the information contained in the database, including searching, viewing, and modifying it.

The main client component of the DocsVision platform is the Navigator, which provides access to all DocsVision objects: viewing the tree of folders and cards located in folders; Display the contents of cards and group them by specific characteristics Search for cards according to the specified criteria, as well as create new and edit existing documents. The navigator works as an application in Microsoft Internet Explorer.

For clarity and convenience of working with electronic documents, cards are grouped into Folders similar to Explorer folders, providing logical and orderly storage of documents in accordance with the rules established in the organization.

Document registration forms - document cards - can differ in each individual organization and be developed by it independently, so they are not part of the DocsVision platform, but are part of the built-in DocsVision Document Workflow application.

All applications created using DocsVision provide:

• Unified information storage and presentation mechanisms
• Common mechanisms for delineating access rights to and handling electronic documents
• General tools for navigating and accessing data and organizing a user's workspace
• General structure of reference books
• General Knowledge Discovery and Retrieval Tools
• Unified Application Lifecycle Management and Routing
• Unified Application Management and Administration Infrastructure
• Unified Infrastructure Development (Configuration) Tools
• A uniform object model for all system applications and a common set of components used to embed into client applications.

The concept of the system includes the ideology of components that are not focused on connecting to the server, which ensures maximum scaling of the system.

To fulfill these requirements, the system is implemented in a three-link architecture, the middle link of which is the Web server. The Web server runs one of the main components of the kernel - the storage server, which provides access to data and file storage. The storage server is implemented as a stateless component, which solves the problem of scalability at the mid-tier of the application.

In addition, the Web server solves the problem of installing modules on the client workstation, which dramatically reduces the cost of installing and updating the system.

The system allows you to work simultaneously with several database servers, and can also balance the load of DocsVision application servers when running Microsoft AppCenter.

DocsVision will allow you to work with:

• Electronic documents containing large amounts of data
• Large number of documents stored on the server
• More concurrent user sessions

The architecture of the system is designed for the ability to work within the current infrastructure of the information system. DocsVision is designed to work with Microsoft SQL Server as the base store of information, but it can support other most common database servers. The Document Routing System can be either Microsoft Exchange Server or any e-mail system that supports SMTP. The main DocsVision application server runs Microsoft Internet Information Server.

Both Internet Explorer and Microsoft Outlook can be used as client applications. DocsVision applications can be built into Microsoft Office SharePoint Server using Digital Dashboard WEB Part technology.

The DocsVision system is implemented in an open architecture. All functions of DocsVision applications are available through APIs that provide unprecedented flexibility to use platform components to create specific solutions. There are tools for embedding individual system functions in applications already used in companies. The system allows you to combine all applications created on its basis into a single complex.

The initial and complete WEB compatibility of the system, in particular, its management tools, allows you to use DocsVision applications from anywhere on the world network, the availability of off-line document routing tools allows you to connect users who interact with the company's office only by e-mail to work with the system.

Certification

In July 2010, the Federal Service for Technical and Export Control (FSTEC) of the Russian Federation certified version 4.5 of the DocsVision system with indicators for security class 5 according to the requirements of the guidance document "Computer equipment. Protection against unauthorized access to information. Indicators of protection against unauthorized access to information. "

The certified version of DocsVision can be used to create automated systems of security class up to and including 1G and personal data information systems up to and including class 2. The availability of a certified version of DocsVision allows customers to qualify solutions based on it, and also confirms the quality of the security mechanisms available in the system.

The Federal Service for Technical and Export Control (FSTEC) of the Russian Federation has certified the SR1 service release to DocsVision 4.5 with indicators for security class 5 according to the requirements of the guidance document "Computer Equipment. Protection against unauthorized access to information. Indicators of protection against unauthorized access to information. " The certified version of DocsVision can be used to create automated systems of security class up to and including 1G class and personal data information systems up to and including K2 class. The SR1 service release for DocsVision 4.5 has made a number of amendments to improve the performance of the system, as well as increase its performance.

In May 2011, an inspection of updates to the DocsVision 4.5 SR2 system was carried out, the evidence of which is the conclusion received from the audit on the invariability of certified product parameters in accordance with the safety requirements of FSTEC. This means that DocsVision 4.5 is SR2 subject to a previously issued FSTEC certificate of compliance with the requirements of the guidance document "Computer Tools. Protection against unauthorized access to information. Indicators of protection against unauthorized access to information "according to security class 5.

The availability of the certificate confirms the quality of the security mechanisms of the DocsVision 4.5 system, and allows customers to certify solutions based on it for compliance with the requirements of the law on personal data (FZ 152). The use of a certified version of the system is especially relevant for institutions that process large volumes of personal data of citizens who are not related to them by labor relations. These include government agencies, financial sector enterprises (banks, insurance companies, etc.), medical and educational institutions.

EDMS DocsVision is one of the first EDMS to receive a certificate of personal data protection. DocsVision 4.5 SR2, as well as the previous service release of the system, can be used to create automated systems of security class up to and including 1G and personal data information systems up to and including K2 class.

DocsVision protects EDS with eToken

Docsvision and Aladdin R.D.. DoxVision have completed certification tests of the products of the line eToken with the system electronic document management (). EDMS DocsVision The test results confirmed the effectiveness of using eToken electronic keys to store key information in the DocsVision system.

DocsVision allows you to organize a legally significant document flow using an electronic digital signature (EDS). In the certification tests for the safe storage and use of private keys (GOST 34.10-2001) and signature key certificates, certified products of the eToken line were selected. The test results confirmed the correctness of the electronic keys eToken PRO/32K, eToken PRO/64K and eToken PRO 72K (Java ) ( in the form factor of a USB key and smart card), eToken NG-FLASH, eToken NG-FLASH (Java), eToken GT, eToken NG-OTP. In addition, full compatibility of products with all versions of Windows operating systems (32- and 64-bit) has been confirmed, including MS Windows 7, which is increasingly in demand by Russian customers .

The certificate of compatibility obtained from the tests carried out confirms that all eToken models are recommended key information carriers for the DocsVision 4.5 EDMS. Their use allows you to encrypt and sign electronic documents in the DocsVision EDMS. This significantly increases the security and reliability of the document management system both in remote work and in the corporate information environment, and also allows users to be fully confident in the authenticity of signed documents.

Advanced Technical Support

In October 2010, it announced the launch of advanced technical support: the company will ensure prompt response to customer requests and increase the availability of technical support from 10 to 12 hours a day. Advanced technical support is introduced to ensure uninterrupted operation of customers in case of emergency. As part of the new service, the main operating time of the technical support service is from 8:00 to 20:00 on weekdays. If the situation requires urgent action, then Docsvision employees will solve it until midnight and from six in the morning. At the request of the customer, work can also be organized on weekends and holidays. The guaranteed response time to incidents has been reduced, now it is between two and eight hours, depending on the priority of the task. At the same time, the time for correcting errors with critical and high priority is a maximum of three working days. Another feature of the advanced technical support of the DocsVision system is the assignment of a personal manager to the customer company, which will ensure high quality of service.

Document Archive Management Module

Docsvision announced the release in August 2010 of the Document Archive Management module for DocsVision version 4.5, which expands the user experience and allows you to organize convenient storage of out-of-circulation documents.

Each company sooner or later faces the problem of how to store documents that have left operational workflow. As a rule, you have to store not only files created in various applications, but also paper archives, for example, accounting documents. The developers of Docsvision have proposed a fundamentally different approach to the problem of storing documents. The new DocsVision application "Document Archive Management" is designed to automate the processes of formation, registration of issuance-return and storage of cases containing paper copies of documents that have already left operational workflow.

In general, the new module allows: to create an electronic archive of the organization; automate the work of the organization's archive service; automate the activities of the documentation management support services (PTA). Employees of this service will be able to conduct the nomenclature and registration of cases in the most convenient way for the subsequent transfer of documents for archival storage, the Docsvision message says.

"Document Archive Management" can be used either independently or in integration with any DocsVision application. If this application is integrated with DocsVision "administrative workflow," then users can include documents from the archive in any case directly from the registration card of this document. The main convenience is that all application cards can be quickly configured taking into account the requirements of a particular organization, as well as each individual user.

Barfolomeev Anton, Production Director of Docsvision, noted: "When creating the DocsVision product line for version 4.5, the main emphasis was on speed and flexibility of settings. The Archive Management module is especially in demand in government organizations where the flow of documents requires constant control and systematization. Therefore, we created a new version of the module taking into account the needs of such customers. "

Personal Data Protection

DocsVision is one of the first systems to receive a certificate of personal data protection under FZ 152, it can be used as part of the ISDS up to and including K2 class. The availability of a certified version of the DocsVision system confirms the quality of the system security mechanisms, and allows customers to certify solutions based on it in accordance with the requirements of FZ 152. The security mechanisms used in DocsVision allow you to limit the number of people involved in working with data, which allows you to control the process of working with a protected document and know where information leakage is possible.

This scenario can be implemented both within the framework of discretionary delimitation of access rights, and with the help of mandatory security. In addition, information protection is provided by the use of security measures for remote work, for example, using VPN tunnels, HTTP protocols, EDS and other means. The rules created in the system allow you to protect the documents themselves, in addition to this, the system capabilities allow you to configure a role model for accessing documents, system reference information and search results, which also help in restricting the rights to use documents.

Legally relevant inter-organizational and internal electronic document management

In February 2013, Docsvision and SKB Kontur announced the start of a partner program, within which users of the Docsvision EDMS will have the opportunity to organize a legally significant interorganization and internal electronic document flow.   The joint use of internal and external electronic document management systems will provide cross-organizational, legally relevant electronic document management for Docsvision users. To solve this problem, an additional module of the Docsvision system was implemented, which ensures the interaction of the internal corporate EDMS based on Docsvision and the system for the exchange of electronic legally documents "Diadoc." The module was developed by Docsvision partners ECMGroup.Pro.   The module solves the tasks of external document exchange not only for the accounting and finance departments, but also for any other departments of the enterprise involved in the electronic document management circuit: supply management, contractual departments, sales and clerical document management departments.   Working with electronic documents will be as convenient as when working in internal corporate EDMS. In this case, the legal significance of the documents will be ensured in accordance with all the requirements of the law. Docsvision users will be able to instantly exchange any informal documents with their customers, suppliers, partners, remote departments without leaving the system. Users of "Diadoc," in turn, will be able to automate the internal document flow by connecting it to the document flow between companies.   In addition, all Docsvision users will have the opportunity to purchase electronic signature certificates from the SKB Kontur Certification Center, the largest commercial certification center in Russia, guaranteeing a high level of security and the quality of certificates provided to its clients.

Docsvision Meeting Management

Docsvision announced in July 2012 the launch of Meeting Management, a new application for the Docsvision 5 platform. The application was released simultaneously with the release of an extended edition of this platform.

The "Meeting Management" application allows you to organize meetings, record results and monitor the implementation of meeting decisions. The application is focused primarily on the regulation and simplification of the processes for preparing, conducting and executing decisions of meetings. To do this, it is equipped with such functions as mailing notifications to the meeting participants, forming and mailing the agenda file, minutes and reports on the meeting results, agreeing on the meeting minutes, mailing tasks with the ability to control execution.

In addition to ensuring the full lifecycle of the meeting from planning to the completion of all decisions, "Meeting Management" provides an opportunity to assess and improve the effectiveness of meetings held through reports that include both general statistical indicators of meetings held and detailed data on meeting attendance and implementation. The application can be implemented under special conditions with free modifications under the Early Adoption program.

Microsoft SQL Server 2012 Platform Compatibility Testing

In the spring of 2012, Docsvision tested the compatibility of the Microsoft SQL Server 2012 platform and the Docsvision document and business process management system 4.5 and Docsvision 5. The testing showed the full performance of Docsvision 4.5 and Docsvision 5 on SQL Server 2012.

During the testing, the possibilities of creating a new database in Docsvision, updating the industrial database, checking the basic scenarios of user work in the Docsvision system (navigation, document registration, search and viewing reports, job execution, etc.), as well as the operation of business processes in the system were checked. The testing performed showed the full performance of all the above scenarios with high speed and without failures on Microsoft SQL Server 2012.

Since April 2012, Microsoft SQL Server 2012 has been available in Russia. The new version includes a number of enhancements for working with business-critical applications and business analytics both in traditional date centers and in private, public and hybrid Microsoft cloud environments. Technologies implemented in SQL Server 2012 provide application resiliency and availability, improved scalability, and improved performance for data warehousing and business intelligence applications. The new version includes improved tools for data integration and management, as well as new analytics mechanisms and models.

Docsvision 5 "Citizens' Appeals"

This application is available to users of EDMS Docsvision 5 and is focused on optimizing the process of registration and consideration of citizens' appeals to state bodies, local governments or to specific officials of large companies. When processing citizens' appeals in state structures, the application ensures full compliance with the current legislation of the Russian Federation. In particular, the application helps to organize the implementation of all the provisions of the FZ-59 "On the procedure for considering appeals from citizens of the Russian Federation."

The application has a simple, convenient and friendly interface for both managers and performers, provides a convenient form of storage and search for data about applicants and the history of their requests. The application has a built-in mechanism for integration with external systems (for example, the public service portal). "Citizens' appeals" has functions that allow you to register appeals received in oral, written form, by e-mail, fax, from external automated systems and upon personal reception of an official. The application also allows you to follow the entire cycle of the document: registration, consideration, formation of instructions for handling, preparation of a response, which ensures control over the execution of tasks and allows you to receive visual reports of the performing discipline.

The application can be used to consider requests from individuals to commercial organizations, as it has a sufficient number of settings for working with received applications. The application can be implemented as part of the Early Adoption program with the possibility of free modifications in accordance with the customer's requirements. Citizens Appeals complements the line of applications for the Docsvision 5 system, including applications: Document Management, Meeting Management.

Docsvision 5 "Meeting Management"

The version of "Meeting Management" has been released taking into account the wishes of the first users of the application. Meeting Management provides a full meeting lifecycle, from planning to completion of all decisions, and enables the assessment and improvement of the effectiveness of meetings held through reports that include both general statistical indicators of meetings held and detailed data on meeting attendance and implementation. The functions of automatically sending invitations to meetings, automatically generating tasks for meeting decisions, generating agenda files, minutes and reports help to speed up the process of preparing and fixing meeting results. These files are generated according to custom templates, which gives you the additional ability to customize the presentation of the final information.

Docsvision 5.0.3 "Meeting Management"

The Docsvision Meeting Management application is designed to automate the processes of preparing, logging and monitoring the implementation of decisions, as well as to assess the effectiveness of meetings. The new version of the application "Meeting Management 5.0.3" has improved the functionality of the previous version, as well as a number of new features.

Among the most important innovations, it is worth noting full integration with MS Exchange, which allows you to automatically create and update an event calendar in MS Exchange when creating a meeting in Docsvision. To do this, the product includes an extension for MS Outlook, which provides the ability to create meeting cards in Docsvision directly from MS Outlook events.

The new version supports both one-time and periodic meetings (planning meetings). The user interface of application cards is optimized. Monitoring the results of tasks assigned following meetings has become easier and more convenient.

The solution will be of interest to enterprises of medium and large scale, faced with the need to optimize work between individual departments and subsequent strict control over the implementation of orders. By the end of 2012, the application will be implemented by Docsvision, which will positively affect the efficiency and quality of processing internal and external issues related to partners and customers.

Docsvision 5.1

Recommendations for improving the platform, collected during the industrial operation of Docsvision 5, were taken into account when developing the new release of Docsvision 5.1. In the version of Docsvision 5.1, new controls will be added, which are required when implementing Docsvision 5: sequential and parallel coordination, assignment of group tasks. The system will display a business calendar, support for barcoding documents. Improvements will be made to some existing features, such as the ability to work with several main files in one document, the ability to install a shared "home folder" and many others.

Docsvision 5 "Application Designer"

The Application Builder module is designed to create your own card libraries by clients of the system. Application Builder will allow users not only to use the standard set of cards - the basic Docsvision 5 objects provided by the developer, but also to create additional cards that correspond to the client's business tasks.

The module is fully integrated with the constructors and reference books of the Docsvision system, which gives the client unlimited opportunities to create unique individual solutions and configure their own cards using standard system tools. The extensive customization capabilities combined with the reliability and performance of the Docsvision 5 platform make Application Builder an indispensable tool for customers faced with the need to implement specific settings. This approach makes working with the Docsvision document management system as convenient as possible for solving any user tasks.

The main functions of the module are:

• Create your own card libraries
• determining a card data structure and basic card data processing logic;
• Loading card libraries into the Docsvision server database.

The tool is intended primarily for software engineers, but can be used by other users of the system, since one of the advantages of the application is the ability to develop cards without deep programming knowledge, at the expense of a wide range of available tools.

The main tools of the module are designers:

• The State Designer allows you to configure the life cycle of the card. With it, you can create states, transitions between them, and specify allowed operations for each state.
• Use the Layout Designer to set the property of existing controls and edit them further.
• The role designer allows you to define the user's rights and a set of his capabilities when working with a card.
• The script designer is designed to store and edit special scripts (scripts) created in the markup designer. The script designer allows users to add their own scripts, as well as replace or use existing scripts. You can call parent methods from child scripts.

"Application Designer" is not included in the standard delivery of Docsvision 5.0 and requires a separate installation, and when updating the version, reinstallation.

Docsvision for Windows 8

Docsvision announced in October 2012 the release of the Docsvision client for the latest operating system Microsoft Windows 8 in office workstations, laptops tablets and smartphones. The new client is fully implemented in the ModernUI ("Metro") concept. The most important feature of the "Docsvision client for Windows 8" is the support for offline work necessary for tablets and. smartphones The application allows you to see the number of new tasks with one glance, remaining in the blocking mode of a tablet or computer, open the main screen of the application and assess the priority of task categories, open any task for viewing or execution.

When you log on to the system, the user can see notifications about new jobs in the system directly on the start screen of the system in the "Living Tile," which displays the counter of new incoming jobs.

According to the developers, the application can work in "compact mode" - in the main area of ​ ​ the screen, the user sees the main documents, calendar and other open programs, Docsvision tasks are displayed on the left.

In the main screen of the Docsvision system, tasks are displayed in the form of specially designed report forms. Importantly, the program fully supports flipping functions for touch screen devices.

The app works on both standard desktop PCs and laptops and Windows 8 tablets, including the new Microsoft Surface tablet. Both Windows 8 and WindowsRT are supported - a special version of the OS for tablets, Docsvision reported.

Docsvision 5 Manager for Outlook

The Docsvision 5 Manager for Outlook solution supports the user of the Docsvision EDMS in the Microsoft Outlook mail client. The application does not require additional settings, it is fully ready for operation after installation on the user's PC.

The main purpose of the program is to work with tasks. Tasks can be created both in Docsvision and directly in Outlook. When you create a job, you can specify a due date and dunning notices. If necessary, files can be attached for review. After the task is created, the end performer can view it in the mail client or in Docsvision cards after setting up the folders accordingly. All job card fields can be customized individually for each user.

Assigned tasks are displayed in the Outlook Calendar and Jobs sections, making it easier to monitor due dates and eliminating the need to open the Docsvision browser additionally.

The main difference between "Docsvision 5 Manager for Outlook" and earlier versions is support for offline battery life. All data is updated and synchronized the next time you connect to the server.

Docsvision 5 Manager for Outlook supports 32-bit versions of Microsoft Outlook 2007 or 2010, and also requires access to the Microsoft Exchange server (version at least 2003 sp2).

Docsvision 5.2

Docsvision 5.2 Document and Business Process Management introduces a number of new features and enhancements to existing tools. Flexible settings provide a new level of convenience for the solution developer and system administrator. Increased system performance and reliability - load testing showed an increase in key parameters.

Updates have affected a number of key components of the system. The settings of the following reference books, such as cards, employees, counterparties and system settings, as well as numbering and markup rules, have been expanded. You can now enter new entries in the reference books at the same time as you select them in the form. Document scanning has become functionally richer - it is possible to scan in PDF format, options for the compression ratio of a PDF file have been added. The use of scanners with support for TWAIN interface is supported. You can configure the type of scanner you use for all users and for individual employees.

Version 5.2 supports full-fledged work with MS Office 2013. Enhanced the Document Management and Process Management applications. You have changed the group job settings - you can now define individual settings for each of the specified performers, according to which the employee will perform the task. Added the ability to create a group task for any of the performers (support for the task tree).

2011

EDMS DocsVision 4.5

Speed and performance

As a result of the optimization of the internal mechanisms of the system, a significant acceleration of the system's operation was achieved in the following areas:

• Reaction to user actions
• Launch the navigator
• Expand Folder Tree Node
• Displays a complex view with a large number of cards.
• Open a folder with a large number of cards.
• Download/Upload Files.
• Search for the desired entry in the directories of employees and counterparties.
• Platform features
• Operation of typical processes for processing tasks and approvals.
• Process business processes with many complex functions.
• System operation on low-speed channels. In particular, the speed of displaying a complex presentation with a large number of cards has increased by 2-3 times.

Functionality for users

• Copying a Folder Tree Branch

Added the ability to copy the entire branch of the folder tree (that is, some user folder with all child folders of all levels). The tree branch is copied while preserving the folder structure, all properties of the copied folders retain the original values.

• Page-by-Page Output

The new version of DocsVision 4.5 supports page-by-page data output in the Navigator, which reduces the time it takes to build a view and display the contents of a folder. Now, to work with a large list of documents, you use the convenient buttons for navigating between pages and the button for displaying all data on one page, if necessary.

• Journalizing

In DocsVision 4.5, the navigator log is divided into three independent logs (security log, application log, and system log) that log operations of the appropriate types. Which operations (among the possible) will be logged in each of these logs is indicated in the system settings directory. By default, all possible operations are logged.

• Assignment of rights to deputies

In DocsVision 4.5, it became possible to control the mechanism for assigning rights to deputies for cards of the person being replaced. Additional options have appeared in the System Settings Directory that allow you to determine which deputies will be given rights to the cards of the person being replaced (with the exception of task cards).

• Predefined Business Process Functions

It became possible to save the function for further use with all the parameters specified in it. You can save any function as a predefined function, for example, create a template for a difficult Customizing function that is used in different business processes with slightly different parameters. Functions that are pre-configured in one business process will be available for use from the master record of any other business process you create. Work with predefined functions is carried out in the same way as with other DocsVision functions.

Functionality for Administrators

• Blocking Login Rights

In version DocsVision 4.5, it became possible to block the user from logging on to the system for a certain period of time, or forever.

• 64-bit mode

The DocsVision server installer for 64-bit systems has been implemented. Thus, there are now two installation packages: 32-bit, which includes the basic, extended, corporate, and SharePoint editions, and 64-bit, which also includes all editions.

• Operating system

Among the operating systems with which the client ON DocsVision can work, 7 Microsoft Windows of any edition are added.

• Gateway to mail system

The list of types of mail servers with which the gateway works has expanded. These include: • POP3; • Microsoft Exchange WebServices. The mail gateway is configured in the DocsVision configuration console (in normal mode or in master mode when installing DocsVision) or in the system settings directory.

Docsvision 4.5 Top Manager for iPad

"Docsvision 4.5 Top Manager" is a mobile solution that provides access to certain functionality of the electronic document management system, supports business scenarios for working on the iPad. "Docsvision 4.5 Top Manager" will greatly simplify the work of managers who need access to the system to control business processes and tasks outside the office.

The solution has a simple interface and provides easy access to the data included in the implemented business scenarios for working with orders, tasks and document coordination. Numerous program settings allow you to customize the interface yourself for maximum user convenience.

The program supports offline operation with subsequent synchronization of data during communication with the server, which is important for managers and employees during business trips or departures, if there is no permanent access to. Internet

Docsvision 4.5 Top Manager has improved and optimized the processes for setting up the Employee Reference Book, which makes it easier to find employees and distribute tasks. You have developed the function of sending orders using the mail client and creating events in the system calendar. As before, "Top Manager" supports the joint work of the head and assistant.

In addition, a demo version of the system has become available, which can be installed on the iPad and familiarized with the main functions of the product. The download version is available on the Docsvision website.