At Moscow Art Theatre school studio registration of personnel and payroll is automated

The 1C: Accounting and Trade company automates accounting at Moscow Art Theatre School studio.

Objectives

Before the project of complex automation there were effective objectives to increase transparency of accounting, to minimize paper work, to quickly obtain reliable data about financial results.

Solution

Products "1C: Budget Institution Accounting 8" "1C: Payroll and budget institution staff 8", "BIT: Calculation of grants" provided solving of tasks of accounting, settlement and personnel departments, a warehouse, having created the powerful base for obtaining operational accounting records.

As project deliverables the management of university notes increase in transparency of accounting, simplification of reporting and minimizing of errors in accounting.

A system solves the following problems:

• accounting more than 24 thousand fixed assets (FA) and material stocks (MS);
• accounting of settlings with partners;
• settlings with students under agreements on paid training;
• operations on bank and cash desk;
• accounting of income from paid training;
• control of limits of budgetary funds;
• unloading of data in Federal Treasury;
• payroll calculation taking into account a large number of working schedules and the different stimulating employee benefits;
• accounting of an hourly pay of work of teachers;
• calculation of grants pupil;
• personnel records of employees;
• formation of the regulated reporting.

Results

All work is conducted in "1C: Budget Institution Accounting 8".

Personnel and settlement departments work in a single system that excluded need of repeated data entry of personnel documents. Time for operations on personnel records is several times reduced, necessary information on employees can be obtained in a few minutes, there was an opportunity to store the history of employee transfers.

Payroll calculation using setup of any calculation formulas, means of mass calculation and salary accrual, input validation is twice accelerated. The different working schedules which are used in university (replaceable, sliding, work on holidays, etc.) and also the stimulating payments and the raising coefficients are considered.

Payroll calculation and grants is conducted according to specifics of university: the different raising coefficients to the salary, financing sources are considered.

Opinion

Galina Vasilyevna Larichkina, vice rector for economy and finance of Moscow Art Theatre School studio: "The 1C:Enterprise 8 system provided the high level of automation of accounting and allowed us to control more effectively expenses and income, to automatically create different types of reports (managerial, regulated, statistical). We continue cooperation with 1C: Accounting and Trade company (BIT) within creation of a single system of management for work of the main divisions of university that will allow to simplify considerably exchange of documents".