Electronic document management system on the SAP platform

The TEKORA company represents a corporate system of electronic document management on the SAP platform.

Implementation of a corporate system of electronic document management allows to arrange the existing document flow in the company, to bring it into accord with requirements of a management system with simultaneous cutting of costs for its maintaining.

The main functionality of EDMS on the SAP platform

• Document registration – input functions and editing details, assignments of registration number of the document, printing of a registration card;
• Work with electronic document files:
  • creation of files, including on the basis of templates;
  • a binding of the existing files;

• the automated input of documents from paper carriers (stream and individual scanning of paper documents);
  • viewing / editing files;

• Approval of draft documents – functions of preparation and sending draft documents on route, approvals and the approvals of draft documents;
• Preparation of draft resolutions – input functions (including on a sample) and editing resolutions, preparation of the resolution for printing;
• Signing of documents – functions of use of the electronic digital signature for putting down of sign of the signed document;
• Bringing the document to addressees – function of the notification of addressees on the registered documents and terms of their processing;
• Document retrieval – functions of document retrieval on attributes and a context of electronic files;
• Issue of reminders on the documents and tasks which are subject to processing, including by e-mail;
• Control of accomplishment of the set transactions (approval and document approval, performance of resolutions, etc.) taking into account the set accomplishment terms;
• The functions of creation of reports allowing to find and provide necessary information on document flow in the necessary foreshortening.

Features of creation of EDMS on the SAP platform

• Possibility of creation of the global geographically distributed systems, effective storage and processing of almost unlimited information volumes and increase in number of at the same time working users up to required values;
• Possibility of seamless integration with all business documents and business processes implemented within other solutions of SAP company;
• Implementation of the workflow system of any complexity thanks to the building tool and the description of business processes and routes of documents and tasks;
• Ensuring processes of creation, movement, processing, distribution and storage of all document types.

Effects of implementation

• Quality improvement of work with documents due to reduction of time of their creation, delivery, processing and search;
• Ensuring information transparency of development processes and passing of documents;
• Ensuring control of performing discipline at any stage of work with the document;
• Quality improvement of analytical information for efficiency evaluation of a company performance and improvement of its business processes;
• Ensuring reliable protection against unauthorized access to documents;
• Unification and standardization of processes of document flow of the company.