SAP Travel Receipts Management

SAP application of Travel Receipts Management from OpenText provides to users of SAP Travel Management a full range of tools which will allow to avoid the red tape which is traditionally associated with processing of paper checks. It is compatible to the MFP, applications for scanning, the fax and e-mail that does an entry procedure of images of checks and reports the simplest. Thanks to support of mobile devices, employees will be able easily to imprint checks and to fix the expenses during the business trips by means of digital cameras of the phones. The digitized images then are located in a repository and become attached to data on the corresponding business trip, remaining available via standard user interfaces of SAP.

Advantages of completely automated processing of traveling checks can be reflected also in the profit of the company. So, according to the recent research under the name "Analysis of Processes of Management of Travelling and Other Expenses" (Travel & Expensive Management Benchmarking) conducted by PayStream Advisors company, the company on average spends $22.15 for processing of one expense report if processing happens completely manually. It exceeds costs of the companies for completely hands-off processing of documents twice. Those organizations which carried out partial process automation managed to reduce costs to $18.67 for one transaction whereas completely automated companies using the integrated systems spend only $10.68 for one transaction.

In addition to economy of means, such complete automated solutions as SAP Travel Receipts Management, also allow to remove excess loading from employees. Now, being in traveling, employees can send checks and other expense reports the easiest way — by e-mail instead of collecting paper checks and to send them by mail. As need of processing of paper documentation disappears, the document flow cycle, in turn, becomes shorter that allows to refund to employees their expenses quicker. For check and refining of parts managers can use instant access to archive where all checks and expense reports in electronic form are stored.