Treasury (independent module)

The module Treasury is the subsystem Treasury of the solution PRAGMA LEASING selected in the separate independent module. The module can be used in the form of a separate information system and also can be integrated with the information systems which are already existing in the company based on 1C: Enterprise platform 8. The solution is qualitatively documented and does not require involvement of consultants for implementation. For users of the module special conditions of support work.

The module allows:

• Organize accurate interaction of treasury with other divisions of the company by means of memos on a funds expenditure.
• Increase efficiency, reliability and convenience of an approval process of memos on a funds expenditure by means of setup of rules of formation of the list of the vising persons and also providing to the vising persons of up-to-date information about compliance of expenses to the approved limits and budgets.
• Increase efficiency, reliability and convenience of process of formation of operational daily cash flow plans (registers of payments).

Users with the following roles participate in the standard scenario of use of the module:

• Initiator of payment.
• The vising person.
• Treasurer.
• Economist.

The standard scenario of use of the module provides the following operating procedure:

• The economist registers in a system expenditure budgets according to leasing transactions and other budgets (administrative expenses, etc.).
• Initiators of payments create memos on a funds expenditure. After change of the status of the memo about "draft copy" on "on consideration" the memo is not edited.
• In advance in a system rules of vising of memos on a funds expenditure are configured. Setup allows to define different rules of vising for different initiators of payments, the amounts and items of expenditure. Rules of vising can provide a sequence of the vising persons (vising levels).
• The vising persons see memos under control of them in the specialized register. The register can include all memos under control of the vising person or only those from them which obtained the acceptance level below.
• The vising person analyzes a possibility of payment of the memo, including considering the budget remaining balance calculated by a system (taking into account and without the memos accepted, but not paid yet), and changes the status of the memo with "on consideration" on "is accepted" or "rejected".
• The treasurer sees all accepted memos in the specialized register.
• The treasurer defines planned dates of payment of the accepted memos and also checking accounts from which payments will be made analyzes a forecast remaining balance on checking accounts taking into account planned receipts and write-offs.
• After the statement of the created plan of payments the treasurer changes the status of the memos included in the plan with "is accepted" on "in the plan".
• After obtaining the statement the treasurer changes the status of the paid memos with "in the plan" on "is paid".
• Initiators of payments see a current status of the memos in the specialized register. A system also allows to look at a change history of the statuses according to the memo and a current status of its acceptance with the vising persons.