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Project

The administration of the municipal entity the city settlement of Kandalaksha automates document flow

Customers: Administration of the municipal entity city settlement of Kandalaksha

Kandalaksha; Government and social institutions

Contractors: IT Consulting
Product: DocsVision (EDMS/ECM system)

Project date: 2011/04  - 2011/11

In Administration of the municipal entity the city settlement of Kandalaksha the first stage of system implementation of electronic document management (EDMS) based on DocsVision is completed. The purpose of system implementation is increase in efficiency of activity of local government authority due to automation of work with electronic documents and the organizations of electronic interaction between divisions and individual employees of administration. Works on implementation and development of a system are performed by Center of Consulting Projects company.

Proceeding from the customer's wishes specialists of "the Center of Consulting Projects" selected the priority tasks which are subject to the solution within the first stage of implementation of EDMS: it was necessary to automate process of registration of main types of documents and their sending for consideration, acquaintance and execution, to organize differentiation of user rights during the work with documents and to provide the automated control of performing discipline.

For the solution of these tasks the Center of Consulting Projects company proposed the setup solution based on the DocsVision platform. The choice of DocsVision as a basis of the solution was caused by price relation and functionality, a possibility of its fast deployment and also the step-by-step approach to further development of a system. The possibility of implementation of settings of a system without programming and the practical interface of the solution was important.

"In the conditions of the limited budget the solution about step-by-step minimum at the cost and functionality of a configuration of a software platform of DocsVision in general confirmed to EDMS in administration of the city settlement of Kandalaksha and acquisition at the initial stage the justification. Already at the first stage using specialists of "the Center of Consulting Projects" it was succeeded to create the working system. We calculate that use of modern technical means and the software will allow to create new regulations of work of municipal employees with documents and to increase the level of performing discipline", - I.V. Prosolenko, the deputy head of administration of the municipal entity noted.

At the moment a system is in a stage of trial operation, the purposes planned to achievement within the first stage are reached - the administration of the municipal entity the city settlement of Kandalaksha received the easy solution open for further development and now successfully masters it. On the next stage increase in number of users and expansion of functionality of the solution is planned: transition to Expanded edition of the DocsVision platform is for this purpose planned.

"The solution proposed by our company is constructed based on the DocsVision platform and contains all necessary tools for successful record keeping and process management of the small municipal entity of type the city settlement. Following the step-by-step approach to development of an information system of the organization, the presented setup solution is a first step to more powerful and effective electronic document management system on the basis of the DocsVision platform", - A.V. Khokhlov, the specialist in electronic document management systems of the Center of consulting projects noted.