Elar of the AIS Archive

"AIS ELAR-archive" represents an end-to-end system of automation of basic processes of activity of archive organizations – completing, accounting, storage and use of archive documents, including accounting of acceptance and execution of social and legal requests of users. "AIS ELAR-archive" is installed more than in hundred archive organizations of the subjects of the Russian Federation. On its basis a common information space of the Republic of Tatarstan, the Yamalo-Nenets Autonomous Area, the Tyumen, Samara regions and other regions are created.

In February, 2017 it became known that developments of corporation ELAR "AIS ELAR-archive", ELAR-SAAD" and "ELAR-Dokumentopotok", were included into the register of the Russian software. These products of the company are recognized by Expert advice at the Ministry of Telecom and Mass Communications of the Russian Federation corresponding to rules of formation and maintaining the unified register of the Russian programs for electronic computers and databases.

Appointment – automation of basic processes of activity (completing, accounting, storage, use) of archive organizations according to normative and methodical documents in the field of archiving.

Customers are the state, municipal archives and governing bodies of archiving.

The scheme of interaction in AIS (2013)

Features of implementation

• Configurability – different on functionality, complementary software modules. The structure of software modules varies depending on functional requirements; a possibility of creation of a system in several queues
• Openness – use of industrial development tools and the system-wide software.
• Compatibility – use of standard formats of data and protocols of information exchange; integration with other systems, including the portal of state services.

Specific Features

• Management of role access to resources and functions of a System, process automation of the primary archive activity
• The built-in preview players of content of different formats, including taking into account limited access.
• Use of watermarks for copyright protection and the property rights

Functional structure

• Module "Reading room"
  • Implementation of functionality for the most effective service of users
  • Process automation of accounting of the movement and safety of funds, reporting preparation

• Module "Accounting of Acceptance and Execution of Requests"
  • Effective working off of social and legal requests.
  • Formation of reporting and statistical documentation on reference activity of archive
  • Ability to integrate into infrastructure of the Electronic government of the region for automation of interaction with OGV.

• Module "Administration"
  • allows to regulate in details access to resources, to manage and configure roles of users, to configure routes of approval and others.

• Current input
  • Implementation of functions of filling of a System index information and graphic images of documents by forces of specialists of archive organizations

• Module "Reporting and Statistical Documentation"
  • Formation, editing and unloading of these report forms of "Data on directions and results of activity of archive organizations" and "Data on a status of documents in the organizations sources of completing"

• Module "EPK Protocols"
  • the Automated maintaining lists of subordinated archive organizations, organizations sources of completing, with indication of their industry accessory and the archive organization accepting documents of the organization for permanent storage.
  • the Automated formation of summary and selective output forms.
  • Enhanced capabilities of creation of screen forms of results of work of EPK in different cuts – in general, on archive, by the protocol, the accruing result.

• Additional components and services
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  • Software tools of loading of an information resource in the Archive AIS PC.

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