The administration of the municipal district the Ishimbay district develops EDMS

The administration of the Ishimbay municipal District of Republic of Bashkortostan expands use of an electronic document management system "CASE"

Solution

In Administration of the Ishimbay municipal District of Republic of Bashkortostan delivery and installation of additional jobs of an electronic document management system "BUSINESS", development of Electronic Office Systems (EOS) company is made. The project is implemented by Medialux company.

Specialists of the company perform works:

• document flow inspection, formalization of business processes, development of the implemented model of electronic document management;
• installation and setup of necessary hardware and software;
• setup of a system for electronic document management;
• installation of the server software "CASE";
• installation on client places of the software "CASE";
• system testing.

Previously

Initial implementation of EDMS "DELO" was carried out to Administrations of the Ishimbay municipal district at the end of 2008. Lately the need for the automation equipment for a full-fledged work of local government authorities increased.

Main premises of making decision on additional automation:

• development of the federal target program "Electronic Russia";
• the aspiration to use modern business technologies in work;
• constantly growing volume of paper document flow.

Objectives

It is expected that by means of the CASE system tasks will be solved:

• streamlining of processes of document flow;
• transition to the uniform scheme of work with documents;
• automation of work with the entering / outgoing documents and correspondence;
• reduction of terms of registration and passing of documents;
• ensuring proper control of execution of documents.

Result

Result – partial automation of work of Administration of the Ishimbay municipal District of Republic of Bashkortostan and full automation of work with documents in workplaces of the head of administration managing affairs, the receptionist of the head of administration, two employees of office and one contractor.

Implementation considerably reduced time of registration of the entering / outgoing documents, control of execution of documents and instructions, search.