Bogotol's administration expands work in an electronic document management system BOSS-Referent

The SibIntel company completed the second stage of implementation of an ECM system BOSS-Referent in City administration Bogotol. Work in EDMS allowed Administration to improve the level of the rendered public services qualitatively. At the moment in a system about 40 users work.

The city of Bogotol is the administrative center of Bogotolsky district of Krasnoyarsk Krai located on the Trans-Siberian railway line. The city administration as executive body of local government, conducts work on development of the city, support of social programs.

Following current all-Russian trends on automation of work of state bodies and quality improvement of the provided services, the City administration of Bogotol made the decision on system implementation of electronic document management. After studying of experience of municipal authorities of the neighboring areas as the platform for future system an ECM system BOSS-Referent as the EDMS which is most meeting requirements to functionality was selected. As the contractor the SibIntel company which proved as the owner of high qualification in the field of implementation of EDMS and the reliable partner was attracted.

The project started in 2009. Specialists of SibIntel company conducted analytical examination and developed technical specifications on its basis. In the summer of 2009 software implementation and training of administrators was provided. As a result in a system the staff of department of work with citizens' appeals and office correspondence began to work.

Based on work in an electronic document management system the Administration made the decision on the EDMS expansion for a scope of all structural divisions. For this purpose in May, 2011 30 licenses BOSS-Referent were bought in addition. In the summer the project team made adaptation of a system under specifics of process of approval of documents in Administration, additional scaling is performed, instructions are developed for users and their training is provided. In the fall of 2011 a system was put in commercial operation.

During the project in Administration the storage of documents in electronic form is created: in an electronic document management system resolutions, orders, minutes of meetings, citizens' appeals are registered. It helped to minimize search time of documents and to exclude the probability of loss of documents. On these document types, purpose of instructions to the staff of Administration is performed and controlled onto performing discipline. At system implementation specialists of SibIntel company performed adaptation of a system under specifics of work of Administration, the document templates providing report generation for control of performing discipline are configured.

At the moment in an electronic document management system about 40 users work.

"System implementation of electronic document management helped us to increase control of performing discipline — the deputy head of administration of the city on legal and economic problems T.V. Rychkova notes — it is very important that now we have an opportunity more quickly to react to requests of citizens, to accelerate decision making process and, as a result, qualitatively to improve the level of the rendered public services".