Electronic DELO (Belarus)

"Electronic DELO" - the software package developed on the basis of the CASE platform is also adapted for normative and methodical base on record keeping in Republic of Belarus.

"Electronic DELO" provides both automation of traditional office-work, and full-fledged management of electronic documents. It allows to create the solution for complex automation of any level and also smoothly and without risk to perform transition to modern technologies of management.

"Electronic DELO" - scalable and flexible in setup, easily adapts to specifics of document flow in the organization of any size from units to thousands of jobs.

TOTAL CHARACTERISTICS

• an opportunity to automate both managerial, and specialized circuits of document flow of the organization, to adapt a system for requirements of the customer (configurability of a system)
• the organization of remote access using the web interface (DELO-WEB)
• use of widely applied technology platforms (Oracle, MS SQL)
• ensuring necessary level of data protection
• maintenance of a full stroke of work with draft documents
• ability to integrate with other software products (1C)
• possibility of mass translation of documents in an electronic form with attachment of an electronic image of the document to a registration card (scanning, line scanning)

The registration card of a system contains all necessary details and completely meets the requirements of normative and methodical base for office-work of Republic of Belarus.

SCOPE OF APPLICATION

• automation of work of office;
• the organization of the mixed paper electronic document management;
• implementation of complete electronic document management (paperless technologies) using the EDS.

Advantages

For heads of different levels

• quick search of documents;
• reconstruction of "virtual work place" of the head – his personal account providing convenient means for work with documents;
• streamlining of the document files requiring acquaintance, vising and signing, imposing of resolutions, execution control, etc. by their distribution by special folders in an office;
• access restriction on other employees to the documents which are in the official's office that is ensured by convenience and safety of work with confidential information;
• significant reduction of terms of approval and passing of documents and, as a result, considerable acceleration of process of acceptance of the major management decisions;
• obtaining summary reports on execution of documents.

For the staff of office, clerks

• fast and convenient document registration using the unrolled system of different reference books;
• control of completion dates of documents;
• convenient and quick search of documents according to any details of a registration card;
• program formation of registers of external and internal sending documents;
• automatic overprint of envelopes;
• program report generation on document flow of the organization and for execution of documents, both in divisions, and on each employee separately.

Functionality

The Electronic DELO system provides complete lifecycle of the document in the organization from creation of the draft document before write-off in business and transfers to archive.

Work with the entering and outgoing documents:

• Registration, control and accounting of the entering and outgoing correspondence;
• Registration of the documents transferred by e-mail in the automated mode including protected by the EDS
• Setup of a template of registration number according to the rules of formation of document numbers admitted to the organizations
• Imposing of resolutions, execution control, writing and viewing reports on resolutions
• Setting on control and control of execution of points of documents
• Transfer of documents for execution in the organization for the set routes
• Quick search according to all details of a registration card and a registration card of draft documents, a possibility of preserving and use of advanced search queries
• Write-off of documents in case and a possibility of transfer for archive storage.

Work with internal documents of the organization:

• Supports a full stroke of work with draft documents:
• Creation of a registration card of the draft document,
• Project change with storage of the previous versions,
• Approval of the draft document,
• Approval of the draft document,
• Registration of the document created on the basis of the project.
• Formation of instructions according to documents;
• Transfer of visaed documents to employees on acquaintance and execution;
• Control of passing and execution of documents;
• Access control to documents;
• Creation and use of document templates.

Information security support:

• Differentiation of user rights to documents. To each user are defined: the rights on an access signature stamp; the rights on access to card files within which it is possible to work; a set of office work functions according to job responsibilities.
• Recording of actions of users.
• Use of methods of cryptographic information protection – the EDS and enciphering.