How to select the solution of a video conferencing

As well as it is necessary to select any other network technology, solutions of a video conferencing with big care, considering at the same time features of the existing network, needs of employees, scopes of new technology and, certainly, the budget sizes. Whatever were your plans in the field of video conference, your company can quite use the Internet for the organization of virtual personal meetings in real time.

Councils how to select the correct solution for the organization of a video conferencing

• Whether the existing network will be able to support video conference? If in your network there is already a sufficient bandwidth for support of video traffic or if you are ready to upgrade the network infrastructure, having turned it into the convergent network conforming to requirements of modern communication technologies, then your company can set the own solution of video conference. But before making the final decision, think what volumes of additional traffic should be transferred on your local network and on external channels and as this traffic will affect the existing infrastructure. Perhaps, you will need to set new or to upgrade old devices for support of quality (QoS) at the level sufficient for carrying out video conferences.

• What new devices will be necessary for you? If on your desktop and mobile computers webcams are already installed, you can set the software solution of video conference. But if you have no basic audio-and video equipment or the available equipment does not support the sufficient quality level of video conference, then it is necessary to make investments in acquisition and installation of new devices with monitors, video cameras and microphones.

• How will your employees use video conference? Nobody will be able to answer this question, except employees. Look what meetings and meetings they hold how many people participate in them? Only two are three? Or it is big meetings in about tens of participants? What it meetings – long or short, planned or spontaneous? Do you need to write them and to archive? Who participates in such meetings – only your employees or representatives of partners at whom visual communication systems of other producers can be installed? Answers to these questions will help you to define correctly functionality of future solution of a video conferencing and to select the technology allowing to integrate products of different vendors.

• Whether advanced technologies for joint work are necessary to users? Some companies just want that their employees could meet face to face in virtual environment. Video conferences as well as possible approach for this purpose. Other companies want to use new technologies for stimulation of joint work and for this purpose create an environment in which people, being in different places, occasionally very far apart, feel so as if they are in one room. If your company needs such solution, try to find the technology combining video conferences with joint work functions (using desktop computers, tablets, etc.).

• What devices will your employees for carrying out video conferences use? Whatever solution you selected, remember that the majority of the systems of a video conferencing supports the different terminal units (hardware and program) allowing participants to see and hear what occurs in a conference. For holding of conferences it is possible to use the client software set on desktop and mobile computers or mobile devices, such as smartphones and tablets. If you are going to carry out high-quality video conferences for the management, then for this purpose it is possible to equip the separate room with big high-quality monitors, stereosystems and video cameras which are automatically configured on a sound source.

Answers to the listed above questions will give a good idea of what is necessary for your organization from video conference. Irrespective of the fact which you will select the solution, video conferences will strengthen the relations between your employees, will help them with communication with customers and suppliers, will sharply cut down traveling expenses and will even reduce environmental pollution as specialists will spend less time in cars and airplanes.