AstroSoft: contract management

O to a system

"AstroSoft: contract management" is the product implemented on the 1C Platform, and intended for process automation and the systems of financial management and sales management by contract activities. Contracted work in the organization represents the difficult distributed management process of relationship of staff of firm on creation, approval, execution and accounting of agreements. As a rule, work with agreements includes the next stages:

• initiation of the agreement;
• process of approval of the agreement;
• signing of the contract;
• resource planning and obligation fulfillment under the agreement;
• analysis of results;
• prolongation of the agreement.

Program "AstroSoft: contract management" will allow to automate, systematize, simplify and to effectively construct work by contractual relations.

Software product

• gives the chance is interconnected to plan, to control and analyze contract activities,
• fixes all changes of the statuses and parameters of agreements,
• provides the complete, up-to-date and structured information.

The provided scheme can change depending on specifics of maintaining agreements in your organization and from the industry. Some processes will change the relative duration or a priority, however the structure of contractual process will remain invariable.

"AstroSoft: contract management" provides mechanisms for automation of all provided processes and can adapt under specifics of work with agreements of the enterprise of any industry and an organizational form. Determination of the current provision of the company by agreements and availability of analytical information give the chance to make the correct management decisions, so, effectively to manage the company and to achieve effective objectives.

For whom?

You owner of the company?

"AstroSoft: contract management" will allow you to adjust a system company performance which will lead to increase in independence of your business and will reduce need of constant control of the company. You will have an opportunity if necessary independently to obtain information on a business activity in the same amount in which it is received by the CEO.

You CEO?

"AstroSoft: contract management" will help you to increase capability to manage the company, having made interaction with the owner more constructive due to systematization of work with agreements and timely obtaining reliable information.

You commercial director?

"AstroSoft: contract management" will arrange a contracted work of sales department and will provide the reporting on the basis of which it is possible to make decisions both on certain managers and clients, and on sales process in scales of all company.

You chief financial officer?

"AstroSoft: contract management" will help you to develop the company, to reduce financial risks and to be a full-fledged partner for the CEO, giving the instrument of control of financial performance of agreements.

You head of legal department?

"AstroSoft: contract management" will qualitatively improve work of legal department, will release time spent for accomplishment of routine transactions.

In more detail on the website: www.contractmanagement.ru

EDMS without headache

Transfer all organization to an electronic document management system never happens simply. The most difficult is implementation and the first weeks after it when all get used to work in a new way. We would like to share the recommendations how to make it quicker, more profitable and more effectively.
Wide experience AstroSoft in the field of implementation of document flow allowed us to select a number of typical situations which usually lead to transition to EDMS, longer and heavy for the company, and also to tell about the solutions optimal for this or that situation.

1. How to find the workflow system

Many software products are presented at the market. As a rule, the director of information technology comes to buy in advance selected solution, being guided by a number of the most different reasons – from own experience to impressions of an advertizing campaign. Happens so that the purchased program does not bring the necessary result because does not consider all features of the specific company. Exactly here the myth arises that electronic document management systems are ineffective.

Our council: consider all available options together with the experienced consultant. It is the best of all to consider the IT company not as drugstore in which buy medicine and as doctors to which come with a problem. Describing "symptoms", you make serious work: you analyze the movement of document flow in the company. The experienced consultant to you will help to define the main objectives, "narrow" places and will pick up the software product which will solve your problems.

Perhaps, it will be not that software which you intended to purchase. At the same time an optimal system can cost significantly less. In our practice there were cases when the clients intending to pass to SAP booked internal audit and detected the current licenses Microsoft SharePoint that allowed to save and implement seriously EDMS on this platform.

Often our clients want to implement the popular product "1C: Document Flow". It is the good choice if in the company accounting of settlings with partners is already implemented and smoothly running and if you need convenient uniform storage location of documentation in electronic form with functions of acquaintance, approval and a statement. But in case users need to work constantly with financial documentation, to trace stages and terms under agreements, to be aware of how any actions under the agreement affected a financial component of relationship with the client, etc. – we recommend to implement "AstroSoft: contract management". This example shows that product requirements create your expectations from an electronic document management system and feature of activity of the company.

2. Lack of other opinion

It is difficult to assess a situation, being in inside it therefore we would like to emphasize once again: consultation, and is better full examination which will be conducted by the business analyst, should be obligatory. Even if you have an understanding for the sake of what the company spends funds for a new system, it is necessary to know precisely that it will be automated and how.

Our council: employ the analyst. Of course, it is additional costs, both financial, and temporary. But actually you have an opportunity to save on the subsequent completion of a system, and they are inevitable if features of your business processes will be incorrectly considered. In the long term carefully prepared implementation reduces the actual cost of ownership of a system, so optimizes your IT budget.

For example, systems on the Microsoft SharePoint platform which we developed for the companies having unique features of document flow helped to reveal bottlenecks in the existing business processes. In this case EDMS acted as the catalyst for changes of strategic character. It affected costs, but they paid off within the next year due to significant increase in efficiency.

3. Implement and forget

At a stage of implementation the situations menacing to ruin all project in the shortest time are possible.

Our council: and here we want to give a number of a small, but valuable advice. First, you should not expect rapid implementation. Even if in your organization very ordered processes, it is necessary to understand that on integration of EDMS with another systems time can be required not to mention that it is necessary to train users, to fulfill procedures and a habit all work of a message in the program.

The V-second if you are not sure of the forces or you have no in the state of enough qualified specialists qualitatively to unroll a system, address professionals. The loner freelancer will manage in the smaller amount, but also risk that in case of failure to ask there will be nobody, is very great.

Thirdly, we recommend to document the implementation course carefully. It will help afterwards if it is required to carry out migration on new versions of the software product if it is required to develop a system or if the company management is replaced.

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