211 KZhBI MO Russian Federation, federal State Unitary Enterprise (BIT. Finance: Prof)

From the moment of foundation of plant the management pays much attention to business process optimization, applying for this purpose modern technologies both on production, and in management. So, search of means of improvement of work of the economical department (ED), led to the solution to automate processes of budgeting and treasury. Earlier the staff of PEO requested information on actual costs in accounting. What caused inconveniences for a number of reasons: first, necessary data arrived only after closing of accounting records in a month, secondly, the lack of access to accounting base did not give the chance to quickly check information. Besides, all tasks were carried out in spreadsheets which to analyze was the labor-consuming procedure. The need for the solution of these tasks formed the basis of the project on automation.

The management "211 KZhBI" entrusted selection and system implementation to specialists of BIT company. After inspection of business processes of the enterprise, suitable software products were selected. Them became: "1C: Accounting 8" and "BIT .FINANS" of PROF version.

The project lasted two months. System implementation of "BIT .FINANS" yielded the following results:

• There was an opportunity to create different analytical reports with any extent of detailing. Now data on budgets of the most expensive divisions of the enterprise (production of large-panel housing construction, gas concretes, dry mixes and plastic windows) monthly come to a system by cost items.
• Control of expenses amplified. Employees can "unroll" each report on actual data to the primary document that allows to reduce risk of errors.
• Data on the actual execution of budgets, in particular BDDS and income and expense budget are available in the online mode. The staff of economical department can not only quickly carry out the analysis actual unit costs (products from steel concrete, blocks for houses) and overhead analysis (25, 26 accounts), but also to carry out the plan-fact analysis. Earlier on similar transactions several days were required.
• Approval of requests accelerated. Now all users (the staff of 6 departments) create requests for a funds expenditure in a system. Depending on conditions and completion dates, the request gets to one or several approving persons. Such optimization of a route of approval allows to create and process payment requests in short terms.

Marina Safonova, the head of the planning and economic department of enterprise "211 KZhBI" comments: "Project deliverables exceeded our expectations. We had an opportunity to create different analytical reports of any depth. For example, in a system it is possible to trace overheads and actual cost of a goods sold. Implementation took place quickly, within automation strong methodical support was given".