MGIMO implemented 1C: Budget Institution Accounting 8

Specialists of the company "1C: The first BIT" implementation of the accounting system on the 1C:Enterprise 8 platform at the Moscow State Institute of International Relations (university) the MFA of Russia (MGIMO) is complete. An accounting and inventory control, payroll calculation and grants, maintaining the staff list, settlings with students on paid training, accounting of the hostel and printing house is automated. In a project deliverable formation of the regulated reporting under the new legislation for public institutions is automated, faultless accounting of non-financial assets of MGIMO, payroll calculation for 3200 employees of university is provided. In a system 60 users work.

On analysis results of requirements the products "1C: Budget Institution Accounting 8", "1C: Payroll and budget institution staff 8", "1C:Enterprise 8 were selected. Operational printing" and also specialized developments of BIT company on the 1C:Enterprise 8 platform: programs "BIT: Salary and the personnel in university", "BIT: Calculation of grants", "BIT: Settlings with students", "BIT: Hostel". 60 jobs are automated.

Thanks to the project the following results are received:

• Accounting and reporting by the new chart of accounts of accounting applied in public institutions is implemented. Accounting of several thousand units of fixed assets and material stocks, accounting of settlings with suppliers and pupils, control of not exceeding of limits of budget commitments, formation of the regulated reporting and other tasks is automated.
• Using 1C: Budget Institution Accounting 8 a transparent and faultless inventory control in three warehouses of MGIMO is provided, losses are excluded. Before in university the program written "from scratch" which there was no opportunity to update was used, many transactions were executed manually. A new system allows to keep account of comers and the written-off warehouse stocks including if these transactions are not reflected in accounting yet. The special interface is developed for work of the storekeeper, and access rights are differentiated so that to each user it is available, only that information which is necessary for it. The management receives the complete analytical reporting on the movement of tovaromaterialny values.
• A system allows to control payment due dates of training by students, debts, to consider the discounts provided to pupils. All necessary orders on students form: on transfer, assignment, transfer to the following rate, change of diagrams of payments (for example if the student went on an academic leave), etc. It allowed to conduct more effectively settlings with pupils including in currency, to plan receipt of payments and to control their timeliness.
• Payroll for more than 3200 employees of university is automated. Using the "1C: Payroll and budget institution staff 8" program and the specialized solution integrated with it "BIT: Salary and the personnel in university" payroll calculation is simplified, its timely payment is provided, errors are minimized. In a system account of the professional qualification groups (PQG), categories of personnel, allowances, academic degrees, ranks and so forth is kept. Accounting of an hourly pay of work of teachers is automated, agreements of an hourly pay with employees are registered, data on the fulfilled hours are considered at payroll. A system creates the report for contrastive analysis of the planned and fulfilled hours. Expense information of university on the salary and taxes under the articles of financing (budgetary, extrabudgetary funds, grants of the Russian Federal Property Fund) is available. Features of calculations of MGIMO are considered: fixing of the PIT on the specified financing sources, an individual algorithm of advance payment and formation of intersettlement payments. The plan-fact analysis of charges made more effective work of planned and settlement departments of control of correctness of charges to the employees according to the staff list.
• Maintaining the staff list is implemented. Data entry and report generation according to the staff list accelerated and became simpler: the unified T-3 form, reports on regular arrangement, the staff list on divisions, etc.
• Calculation of grants for 5000 pupils became simpler. Calculation of all types of charges (the main grant, different allowances of single and long character from different financing sources, financial support and so forth) and deduction is implemented. All necessary analytical reports (pay slips, sheets, codes, etc.) and also the unified forms on accounting of a grant regulated by the legislation form.
• Account of printing house which was kept manually earlier is automated. The MGIMO printing house is engaged in printing of specialized educational literature, methodical materials, scientific works. Using the program "1C:Enterprise 8. Operational printing" is executed cost accounting of polygraphic orders, account of the supplies used in the course of production of printed materials, accounting of the turned-out printed materials is kept. It allowed to make more exact costs planning on printing of circulations, to support in a warehouse the optimal inventory quantity of materials for printing.
• A system allowed to improve management of the university hostel: accounting living, places, formation of agreements and orders on students, calculation and control of a payment for accommodation. The program provides transparent accounting of activity of the hostel, allows not to allow rental of premises to people from outside.