Process automation of accounting and the reporting comes to the end in Volkswagen Center of Kemerovo company with implementation of industry solution

The Softtekhsnab company created an information system based on industry solution of Alpha Car in "Volkswagen Center of Kemerovo".

Purpose and tasks

In 2012 the Sibinpeks group opened new car showroom "Volkswagen Center of Kemerovo". The division specializes in sale and service maintenance of cars and also sale of spare parts and accessories of Volkswagen.

The new motor show was required to be provided with the information system allowing to manage qualitatively business. Relying on successful operating experience of the product "Альфа-Авто:Автосалон+Автосервис+Автозапчасти" in other car showrooms of Sibinpeks Group, it was decided to implement this program and in "Volkswagen Center of Kemerovo". In addition the product "was selected by the Alpha Car: Time recording".

The new information system is implemented in sales departments, service and accounting – 40 jobs are automated.

Results

Significant results on sections are achieved

Car sale

Data exchange with the supplier and preparation of documents for car sale is accelerated. Data on receipt of new cars and payment documents from the system of the supplier are automatically loaded into Alpha Car. Alpha Car allows to create the purchase and sale agreement in the MS Word format with a possibility of further editing. Payment process to the supplier is simplified: by clicking of one button it is entered the VIN car then the payment order on payment ready to unloading in bank forms. At payment commission to the supplier the document of transfer of the car to property is automatically created. The reporting under payment of buyers, issue to clients of cars and payments to the supplier is prepared.

Sale of auto parts

Using Alpha Car an inventory control is kept, orders of buyers are registered and spare parts are reserved, settlement with buyers and suppliers is conducted, pricing on goods and services forms. Car service. A system helps to keep account of records on repair and service, to plan resources of a repair zone, receiving and delivery of cars. For clients in a zone of acceptance of cars information is output to the TV about the status of accomplishment of orders. Using "the Alpha Car: The time recording" the management can trace exact lead time of different types of works and load of mechanics. Preparation of documents is accelerated. An opportunity to import names of spare parts from the ETKA directory and autoworks from the ELSA and ELSA PRO directories directly to "order" is had. Automatic data exchange with the E-parts and PAREX systems is configured.

Accounting

"Volkswagen Center of Kemerovo" organized work in two tax modes: sales accounting of spare parts is kept on OSN, accounting of services and repair – on an UIIT.

Alexey Nesterov, the First Deputy CEO, reported:

• The information system allowed to facilitate accounting on different sections, up to reduction of labor costs on this process twice. For example, today only two accountant officers cope with the large volume of document flow. We provided a large number of checks at information input in a system, thereby having excluded errors of users and possible spaces in the received reporting. The main result of implementation of Alpha Car is a receiving operational, timely and reliable data about work of car center that is for us a basis of effective management. Full information allows us to analyze activity of a motor show from the different parties, to see "bottlenecks", to develop strengths of business.

Briefly

Document flow at car sale is simplified and accelerated. Exact lead time of different types of works of car service and load of mechanics is traced. A system allows to obtain operational, timely and reliable data about work of car center that is a basis for its effective management.