ALPS (Air Liquide Procurement System)

A system is created within the project for Air Liquide company.

About the Product

The functionality of the ALPS system completely covers a purchasing cycle: from requirement initiation – before acceptance and payment. Work with budgets of divisions, namely, 2-staged budget control at the level of approval of the request and at the level of approval of the agreement and the purchase order taking into account constantly renewed currency rates became important feature of the implemented solution.

A system incorporated the most part of the logic concerning work with payments: on the basis of the payment terms specified in an agreement card of, both data on goods acceptances and services under this agreement a system automatically calculates the amount of the following payment, excluding thus the probability of an error of the user.

The product is not only the purchasing tool as people from different departments participate in process, and each of them executes a certain role: some initiate, others will approve, the third perform, the fourth control.

Main thing

Key feature of the solution - a complete elimination of paper document flow regarding work with requests, agreements and orders. All reconciliation procedures are transferred to a system and have the history of approval that significantly reduces financial and operational risks of the modern company working according to the conventional international standards.

As direct work with payments is conducted in the accounting program and in a system "bank client", bilateral integration into parts of unloading of the approved requests for payment and loadings of the fact, including an actual amount and the actual rate on a payment date, in the ALPS system is organized.

Thanks to such scheme each payment has a trace in the electronic history of approval, and employees, responsible for a particular procurement, can trace easily a payment status by request and use these data in work with suppliers.