Digital Design: Archival Records Management

Main article: SED (more)

2016: Archive Management Module

According to the information for August 2016, the Archive Management module allows you to automate the work of the company's archive in parts of picking, storing, accounting and using documents. Automation of these processes reduces the number of errors and eliminates the possibility of losing documents. The Archive Management module allows you to maintain a single, centralized record of documents, which is especially relevant for large and distributed companies. Designed for large commercial and distributed companies.

The additional software module for SED on the Docsvision platform (versions 4.5 and 5) is designed to automate the processes of picking, operational and departmental storage, accounting and use of organization documents. Meets the requirements of the Basic Rules for the Operation of Archives of Organizations.

Tasks to be solved:

• Automation of the company archive operation.
• Maintenance of the business item.
• Write-off of documents to nomenclature cases.
• Archive picking.
• Systematizing the storage of documents.
• Document movement accounting.
• Control of document retention period.
• Allocation of documents for destruction.
• Deposit of documents for state storage.
• Generation of summary information and reports.

Advantages:

• Compliance with the requirements of the Basic Rules for the Operation of Archives of Organizations.
• Support for a distributed, including geographically distributed, organization structure.
• Convenient interface of the module, easy operation for clerks and archivists.

2012: "Archival records management" based on DocsVision 4.5

Digital Design has developed a new Archival Records Management solution, implemented on the DocsVision 4.5 platform. The application ensures reliable storage of information, confidentiality and separation of access rights, tracking the history of using documents, and also includes a convenient search system.

"Archival records management" was developed taking into account all the requirements of the Federal Archival Agency (Rosarchiv), which regulates the characteristics of such systems. Building the application is based on the IT integrator's experience in creating electronic archives based on the DocsVision platform in various companies and government organizations. Within the framework of "Archival Records Management," a general structure for building and maintaining a web storage is formed, which is suitable for automating these processes, regardless of the scope of the company.

Oleg Greshnev, Director of the Department of Corporate Systems, Digital Design: "Currently, modern business pays great attention to paperwork processes, whose structure, as organizations grow, becomes larger and more complex. The new Digital Design development is designed to help companies optimize and speed up the processing and storage of documents, usually carried out by archivists and office clerks. The functionality of the solution includes the possibility of forming, picking and maintaining an item of cases, as well as their transfer from structural departments to the archive. This toolkit will allow organizations to significantly reduce the cost of time and work on the main processes of office production. "