Comstar Regions (1C: Enterprise 8.0)

Project objectives became:

• Unification and process automation of financial accounting and control in all companies of group;

• Ensuring processes of reorganization of group and accession of DZO

At implementation the 1C: Manufacturing Enterprise Management and Management of Telecommunication Company software products, the sobstenny product of Absolyut-Soft company which received the status "1C: Compatible!" were used

The project in February, 2009 started, it is complete in October, 2012.

Project Description

Results and their value for the company

The single information centralized system which use allowed is created:

• Accelerate process of data collection for formation of the consolidated accounting and management reporting. Closing of the period is executed to the 8th day of the next month now.
• Raise reliability of the provided data for timely acceptance of management decisions. At the moment 90% of data are completely authentic. Other 10% "are closed" thanks to the implemented system of charge of reserves of the made expenses.
• Unify processes of accounting in all companies of group. The analyst of accounting users select 100% of percent from uniform reference books of the NSI system.
• Reduce a total quantity of the specialists who are engaged in accounting. For an example, one clerk began to calculate the salary not less than on 200 employees from different TsUSov and branches.
• Reduce the number of regional servers from 200 to 7 (almost by 30 times) that allowed to lower load of technical specialists significantly.
• Reduce to one month the term of "injection" of the new attached company in the single accounting system.

The works performed during the project

1) 7 stages of reorganization of group during which in uniform accounting systems more than 200 different organizations are included are carried out.

2) Unification of accounting in all accounting systems of the regional companies of group is made.

3) Seven databases of macrobranches (MRF) are created. A transfer of accounting of all regional companies of group to the MRF databases is made. Remote access to the accounting systems of MRF for users of all regional companies is organized.

4) The central database is created. The system of aggregation of data from all regional divisions in the central base of a system is constructed.

5) The possibility of maintaining the uniform normative reference information (NRI) is implemented.

6) The data exchange system through URBD is created.

7) The algorithm of control of date of prohibition of editing is configured – the general date of prohibition does not allow to edit accounting documents.

8) The system of charge of percent on the obtained loans, bills of exchange and the credits with automatic calculation of costs in accounting and tax accounting and also with automatic formation of permanent differences is implemented.

9) The control service and maintaining uniform NSI, in a format of outsourcing service by specialists of "Absolyut-Soft" is organized.

10) The technique of differentiation of personnel and settlement functions is implemented.

11) Standardization of the staff list all regional divisions of Comstar Regions Ltd is carried out. Functions of change and control of the staff list at accomplishment of acceptance or movement of employees on all divisions of the company are automated.

12) The method of calculation of awards on the basis of rewards plans and estimates of accomplishment of indicators of rewards plans is automated.

13) The calculation procedure and formations of reserves of awards and holidays is implemented.

14) The mechanism of an automatic binding of employees and types of charges to accounts and cost items of RAS is implemented.

15) Mechanisms of formation of the personnel reporting under standards of the company and consolidation of reports at the level of General directorate are implemented.

16) Complex user training of a system is provided.

17) Works on integration into the system of the new regional companies formed in connection with holding corporate actions for creation of Comstar Regions Ltd by merge are carried out. Transfer of a remaining balance is executed of the accounting systems of the organizations attached to Comstar Regions Ltd.

18) At the level of General directorate consolidation of the most important accounting and tax reports in the Central base of a System is implemented. Algorithms of collecting of consolidated statements on the basis of these registers and postings on all isolated regional divisions of Comstar Regions Ltd are implemented.

During implementation of a subproject on implementation of a subsystem "Salary and personnel management by" specialists "Of Absolyut-Soft corporate projects" the following works of consulting character were performed:

1) The technique of tough differentiation of personnel and settlement functions is offered:

• separate blocks of personnel documents and documents of calculation and salary accrual are developed;
• rules of carrying out payroll strictly on posted personnel records are offered;
• rules of closing of personnel documents (after installation of date of prohibition of editing any changes of personnel documents can be carried out only according to the sanction of accounting and department of financial statements) are offered.

2) The technique of reservation of expenses of the company of a plant louse of obligation fulfillment before workers is developed:

• rules of calculation of reserves of awards and holidays on the basis of personnel documents are developed;
• regulations of charge and reversal of reserves in RAS are offered.

During the project subsystems are developed:

• Management of NSI
• Accounting
• Tax accounting
• Cash management
• Personnel management
• Payroll calculation
• Purchases stocks
• Reserves of the forthcoming expenses
• Operational accounting of these billing systems

The difficulties and risks accompanying the project

Main difficulties of the project:

1) Work in the system of a large number of users (650 people) imposes high requirements for reliability, fault tolerance and high-speed performance.

2) Training of a large number of users at their territorial remoteness from the center.

3) Preparation of a remaining balance for centralization of information bases on a large number of legal entities.

Main project risks:

1) The large number of at the same time working users could result in impossibility of normal work in a system.

2) There could be a failure to meet time constraints of input of a system in commercial operation because of the fact that testing of development requires direct participation of responsible persons of the customer who are busy on the primary activity.

3) Preparation of a remaining balance on a large number of legal entities for accomplishment of centralization of information bases could be executed not at the scheduled time that would lead to failure to meet time constraints on all project.

4) Within the project training of a large number of users from different regions was planned. I can lead failure to meet time constraints of training in the different reasons to failure to meet time constraints of all project.

Project Features

1) During the project transfer to a single system of accounting more than 200 companies working at all territory of the Russian Federation was executed.

2) During the project centralization of databases of the companies of group was executed. At project completion work is conducted in seven databases: one central and six databases of macroregions.

3) During the project inclusion in accounting of the new companies attached during reorganization was provided.

Also works on maintenance of a system, including technical and methodical user support are conducted.