BIT: Management of finance of public institution

Solution "BIT: Management of finance of public institution" is intended for planning and control of financial resources and cash flows of a state institution. The program will suit the public institutions of any industry using additional analytics of any complexity in activity. Possible decision-makers: chief of planned and financial (economical) department and also chief accountant.

What gives:

• Flexible planning of expenses of the organization;
• The organization of operating control of not exceeding of a limit of means for division, existence of money under each article, on a RCEAP;
• Automation of plan-fact cash flow analysis.

Compatibility: The solution is implemented as the integral unit of the 1C: Budget Institution Accounting 8 program.

In most organizations economical departments of public institutions are not automated, or use self-written, low-functional programs for drawing up plans and control of their execution. The simplest and flexible solution is the MS Excel. However at all the advantages it has a number of essential shortcomings which can strongly complicate life to users:

• Because of a small error in data it is necessary to recheck huge tables manually;
• One user edits the files, and links or data "fly" to others;
• Data are duplicated at the expense of what labor costs of department increase;
• Different users enter different data because of what it is necessary to verify data manually into the files;
• Data which are collected cannot automatically be checked automatically and it is necessary to do it manually.

Data which are collected cannot automatically be checked automatically and it is necessary to do it manually.

But! The program does not suit most planned finance divisions of public institutions on the functionality, that as it is necessary for them:

• Drawing up several financial plans, their analysis and control from each other. Planning from below up and from top to down (possible plan, plan for requirements, current plan for requests, quarter, annual, three-year-old and so forth);
• The cost accounting on the RCEAP groups to 100 or 400 thousand rubles (the 273rd order);
• Maintaining a financial structure – the centers of the financial responsibility (grantoderzhatel, divisions, heads of research or off-budget activity and so forth);
• Detailing of financing sources: lease in off-budget activity, etc.;
• Drawing up and control of estimates according to government contracts and the off-budget directions (grants, NIRY, paid treatment, rates, other works and services);
• Detailing of costs under the articles of planning department, it is desirable without using detailing of KEK into the sub-account of the account (without loading the accountant)
• Automatic cost sharing on analytical cuts of planning department, when carrying out the account total amount;
• Automatic data acquisition on cash desk/bank considering all analytical cuts of economical department;
• Reservation of money. Accounting of the accounts given on payment, but not passed all stages (accounting of really spent means which time can differ at present with the amounts which are carried out through cash desk / bank-kaznacheystvo);
• Use of additional analytical cuts under specifics of the organization;
• Report generation, capable to consider all necessary cuts of economical department.

As most of the public institutions listed in planning departments are crossed, we developed the full-function solution for automation of budgeting in public institutions "BIT: Management of finance of public institution".

This solution is a convenient and reliable planning tool and control of financial resources and cash flows, especially for the organizations using expanded analytics in management of finance.

Advantages:

• The product is really relevant for state institutions since it automates problems which in most cases are solved using the MS Excel that is inconvenient. So it is possible (and it is necessary) to use a product as run to the client is our unique offer;
• The solution has no analogs. 1C has a solution "Budgeting. The addition to "1C: Budget Institution Accounting 8", but it has no all necessary functionality. In more detail about it see in the document BEAT UFGU's Comparison and Budgeting. Addition to 1C BGU.docx;
• The product is implemented as the integral unit of the 1C: Budget Institution Accounting 8 program that simplifies obtaining actual data.

The program solves problems:

• Planning of income and expenses of organization by financial plans, types of activity, KPS, KEK, the centers of the financial responsibility and others the analyst of budgeting;
• Adjustments and updatings of planned data;
• Planning according to several financial plans (for example, the plan for divisions and the plan for organization in general), control of one plan concerning another for budgeting cuts;
• Installation of control values between financial plans of budgeting on different cuts;
• Registration in the program of agreements, planning of payments on them, control of performance of agreements by the analyst;
• Control of a funds expenditure on nomenclature groups (for example, on a RCEAP), purchases up to 100000 rubles;
• Filling of planned targets on formulas;
• Planning of the forthcoming expenses using the document "Application for Payment", a possibility of input on its basis of the documents "Request for a Cash Expense", "Request for a Cash Expense (Reduced)";
• Approval of estimates, applications for payment by responsible persons of the organization;
• Operational obtaining actual data on execution of planned targets;
• Report generation, agreements, necessary for the analysis of execution, and plan of FHD (budget report, plan-fact analysis, report on performance of agreements, etc.).

Free maintenance within 3 months after purchase is provided. Further the client can use service of paid consulting maintenance.