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Columbus Requisition System (RSys)

Product
Developers: Columbus Russia (Columbus Ai Ti Partner)
Technology: EDMS,  Accounting systems

Content

Requisition System - RSys – the solution helping to increase quality of control of budget implementation, creation of transparent and reliable mechanisms of expenditure management.

Specifics

The RSys technology allows to automate processes of formation and passing of all stages of approval of requests of all services for carrying out any kinds of expenses. It can be as payments within long-term agreements, for example, lease, and operating expenses - equipment procurement, raw materials and materials, payment of services, the investments and general running costs. At the same time a system in the automatic mode controls unused means on the basis of the approved planned limits of all expense types, subsidiary companies, divisions, types of activity, etc.

Without borders

RSys provides an unlimited number of levels of approval and any criteria for creation of routes of approval depending on characteristics of each type of an expense.

Modern technologies and the web system interface on the basis of Microsoft .NET technology, provides the high performance and reliability of a system and also convenience of work of end users. At the expense of parametrical (not requiring special knowledge and programming) its implementation and entering of necessary changes into the working solution undergoes settings of a system quickly and easily.

Columbus RSys is the specialized product intended for a so-called "application campaign". It can be the campaigns which are at different stages of the general system of budget management: collecting and approval of primary requirements of divisions and services at the initial stage of budgeting, carrying out a cycle of purchase of goods, raw materials and materials, receipt of the request for carrying out payments.

Advantages

  • Automation of all cycle of the document "from creation before execution"
  • Increase in efficiency of financial services due to accurate control of the planned payments
  • Removal of essential loading from the controlling divisions of the company due to automation of acceptance of expenses within budget limits
  • Increase in integrity and completeness of information at the expense of a single system of storage of records to which it is possible to attach any primary documents
  • Integration into any business applications

Features

  • The support of the regulations admitted to the companies allowing to use an unlimited number of levels of approval and any criteria of approval on the basis of the data which are available in a system, for example: article number, type of goods, characteristic of goods, type of an expense, ledger account number, department, supplier, project, budget, and many other things.
  • Automation of budget control on the basis of the approved limits
  • The interface configured at the level of the user (business administrator):
  • Setup of types and forms of templates of requests
  • Task of restrictions on possible field values, rules and a filling order for certain users and divisions
  • Built in a template
  • Flexibly configured "intellectual" rules of routing of documents
  • Notes and the attached files for documents
  • Multiple currency support
  • System of notifications

Specific Features

  • The web interface developed to base of Microsoft .NET technologies for use together with the products IBM Cognos and Microsoft Dynamics
  • Transparency and visualization of business process
  • Simplicity and convenience of setup
  • Unified environment of data storage, simplicity of integration with any external systems, (ERP, BPM, the client bank, etc.)
  • The solution can be set up for conducting document flow