The administration of the Solnechnogorsk municipal district of the Moscow region works in EDMS

Administration of the Solnechnogorsk municipal district of the Moscow region automates document flow by implementation EDMS Case, the press service of integrator - SoftExpert, reported on March 18, 2013.

Goal

The main product requirements on the basis of which creation of a single system of document flow for all municipal structures of the area, three was planned:

• compliance to requirements and state standards of conducting electronic document management;
• speed of implementation and simplicity of mastering by users;
• reliability and "check time", i.e. existence of the successful projects implemented with the participation of the selected system.

Solution

EDMS "DELO" conforms to these requirements. Having got acquainted with responses of colleagues, the administration of the Solnechnogorsk district made the decision to automate document flow in two stages.

The first stage:

• process automation of registration, accounting and storage of incoming correspondence, citizens' appeals;
• streamlining and process automation of preparation, approval, approval (signing) of outgoing documents of administration and also administrative documents;
• the organization and streamlining of work with documents (draft documents) between divisions of administration (including with territorially remote);
• automation of process of control of performing discipline;
• creation of premises to go to paperless document flow using means of the EDS and enciphering;
• process automation of preparation of reference and reporting documents.

This stage is completed within two months. In January, 2013 a system was brought into trial operation. 40 jobs of the CASE system and also the options "DELO-Web", "Potochnoye skanirovaniye", "shtrikh-koda Pechat" and "Poisk po shtrikh-kodu" are implemented.

In the course of setup works on reduction of EDMS to uniform technology of office-work and electronic document management in all structural divisions of administration and setup of separate options of a system are carried out.

A number of positive aspects of use of EDMS is mentioned:

• structural divisions are united in the general documentary space, there was an opportunity more effectively to organize collective work on documents;
• control of execution of orders of the Head, chiefs of managements and departments amplified;
• costs of time for information processing were significantly reduced;
• the efficiency of obtaining necessary information increased – there was an opportunity at any moment to learn at whom where and at what stage of work there is a document;
• use of technology of line scanning allowed to reduce costs for supplies for the multiple copying equipment and paper, to make physical room for information storage in paper form.