IBS: Personnel management higher education institution

Functionality

System "IBS: Personnel management the higher education institution" implements the following tasks:

1. Maintaining organization structure of educational institution:

• Maintaining the unrolled information on structural divisions;
• Registration of changes of an organization structure (creation new, liquidation, resubordination of divisions) and storage of all change history.

2. Planning and maintaining staff list:

• Maintaining the unrolled information on established posts with indication of financing sources;
• Drawing up, adjustment and the approval of drafts of the staff list on different categories of personnel;
• The analysis of overload and underload of departments on the basis of the supplied staff list and the information on an annual academic load of departments;
• Registration of orders on change of the staff list;
• Drawing up tariff lists on the basis of data of the staff list and regular arrangement.

3. Maintaining personal data of workers, including these scientific and scientific and pedagogical workers:

• qualification of scientists (academic degrees, academic statuses, membership in Academies);
• postgraduate education;
• data on scientific works;
• data on scientific and scientific and pedagogical experiences and also on teaching experiences on different subject matters.

4. Accounting of the movement of personnel with automatic formation of personnel orders:

• conclusion of terminal and termless employment contracts and also design of continuation of employment contracts;
• employment;
• registration of transfers, changes of payment terms and operation mode;
• dismissal of employees;
• accounting of the pedagogical workers working at an hourly pay of work.

5. Information support of carrying out tenders on substitution of vacant positions:

• Control of employees with the expiring term of employment contracts and planning of carrying out tenders;
• Formation of declarations of carrying out tenders;
• Registration of requests from candidates for participation in tender;
• Registration of solutions of the Academic council and storage of history of passing of tenders by workers.

6. Accounting and planning of advanced training of workers:

• Control of passing by pedagogical workers of obligatory advanced training;
• Registration of requests and drawing up plans of advanced training by personnel;
• Registration of information on advanced training by workers;
• The analysis of passing by workers of the planned advanced training.

7. Accounting of the basic and additional vacations, business trips, sick leave notes and other absence from work, maintaining vacation schedules.

The prepared reporting

In composition "IBS: Personnel management higher education institution" is available a set of the preconfigured reports, including:

• Reports on workers (the unified T-2, T-4 forms and other any forms);
• Reports on the staff list and regular arrangement;
• Reports on tariff lists;
• Reports on personnel statistics and on the movement of personnel;
• Reports on advanced training of personnel;
• Report forms on licensing and the data on indicators of the state accreditation of university concerning staffing.

Interaction with the adjacent systems

System "IBS: Personnel management higher education institution" as the making Integrated Information management system by University interacts with management systems for educational process, managements of the reporting and a payroll system. For providing uniform analytics of basic processes of educational institution and the continuity of information flows a system creates unloadings of the following data:

• Organization structure;
• Personal data of employees;
• Personnel orders on workers (about employment, about employee transfers, about dismissals, about an hourly pay, orders on holidays and business trips).

For obtaining information on scientific and educational activity of employees and also data necessary when planning the staff list of the faculty a system accepts:

• Data on an annual academic load of departments;
• The list of subject matters which are read by each teacher;
• List of scientific works of workers.

Effect of system implementation "IBS: Personnel management higher education institution"

1. Acceptance of timely management decisions in the field of personnel management for the account:

• Reductions of time of passing of information required for decision making;
• Receiving broad spectrum of the analytical reporting under workers.

2. Increase in efficiency of educational process for the account:

• Receiving up-to-date information about qualitative structure of the professorial personnel;
• Obtaining operational data on security of educational process by teachers.

3. Increase in process performance of personnel management and reliability of management information for the account:

• Reductions of labor costs of specialists on input, information processing and preparation of the necessary reporting;
• Increases in coordination and coordination of work in interaction of divisions of educational institution;
• Liquidations of duplication of data in different information systems;
• Maintaining uniform analytics for basic processes and procedures.