Teva Ukraine (Directum (EDMS/ECM system))

The ERGO Consulting company implemented communication of ECM DIRECTUM with SAP ERP in TEVA Ukraina LLC, having provided a complete chain on Invoice management.

The TEVA Ukraine company uses the DIRECTUM system for a long time and the task of expansion of functionality of ECM DIRECTUM regarding the financial direction was set for ERGO Consulting company. This functionality provided to the Company additional optimization of internal processes and decrease in labor costs on approval and carrying out payments. The financial system module of DIRECTUM was expanded for the realization account:

• The mechanism of exchange of the approved invoices for payment in ECM DIRECTUM with SAP ERP;
• Maintaining budget indicators by articles and cents of costs in ECM DIRECTUM;
• Plan fact analysis of budget indicators.

The mechanism of exchange of the approved invoices for payment with SAP ERP, allowed to check in the automatic mode existence of the approved invoices for payment and data transmission on them in the accounting system of SAP ERP. As a result, having approved for payment one or several accounts, in the SAP ERP system data for carrying out the actual payment through a System the client bank form. In turn, the DIRECTUM system, within approval of invoices for payment, in the automatic mode in addition checks borders of the legal amounts, according to budget items. What gave effect of reduction of duration of check of compliance of the amounts, articles and other parameters of the approved accounts with the financial plan and also increases in control of compliance of the amounts of accounts to the budget of the Company.

Application of such information systems (IS), allows to receive the companies as a result:

• The automated control of exceptions, management of terms and escalation of passing of the account that reduces process cost.
• Access to applications, content and historical data with use of the intuitive interface of the primary document allowing to browse the original – invoices for payment, the consignment note, the act of the performed works, etc.
• Account classification on types, for example: "is blocked", "on a statement", "is paid" with the subsequent mailing of notifications to the relevant employees.
• Tracking of the status of passing of the account at what stage it is, fixing of all events in a system for a possibility of further audit.
• An analytical part will allow to browse the history of the received accounts, effected payments, to create reports on cost centers, budget items, internal customers, other.
• All accounts irrespective of as they are received: are scanned or by fax, turn into electronic data, excepting need of further work with paper.