The Era of Robots (ITAN: Management Balance)

In 2012, it was decided to introduce the ITAN: Management Balance system in the Era of Robots group of companies based on the 1C: Enterprise 8.2 platform.

Earlier, in the process of manual management accounting, Excel tools revealed negative aspects: a lot of manual work, a human factor, and not an opportunity to convince the organization's leaders of the accuracy of Excel calculations.

The implementation took place in the service mode, with the joint work of the Customer's specialists and the company "ITAN." After 6 months, the implementation work by ITAN was completed, the management accounting system was fully configured and integrated with accounting systems.

The main basis for implementation was 1C: Trade Management with the ITAN: Management Balance subsystem introduced into it. This configuration was used as a central database, primary documents from 6 accounting databases were loaded into it. Uploaded documents were automatically processed by the ITAN: Management Balance system and generated management accounting data. To enter purely management accounting transactions, you have set up a series of transactions in the Accounting Order document that allow you to enter missing data in management accounting. Using cost-sharing mechanisms, indirect costs are allocated to projects, depending on arbitrary proportions.

As a result of the implementation, it became possible to quickly generate such management reports as: Balance Sheet, Income Statement, Cash Flow Statement. Moreover, the specifics of the Customer were taken into account: the matrix structure of project management. All financial reports are generated in the context of projects, which makes it possible to evaluate their effectiveness.

So comments on the work performed by the project manager from the Customer S. Gromov:

"The story of how we considered the Management Balance (confession of the installer) One day, in search of hard earnings, he brought me into a small company. Lived this company for a long time, but not to say happy. More precisely, not even one company, but a group of companies. This group of companies conducted a joint business. Several managers of the areas through different legal entities conducted their affairs (worked on their projects). They worked, but they got a little confused. When one pays for the services of the other, and the second receives materials from the third in the warehouse, it is wrong to calculate their debts to each other - a couple of trifles...

Excel and CFO worked to the limit of their capabilities. But this did not save from the mat at the meetings. It became clear that some smart program is needed that scatters money and goods for Projects (areas of activity) and at the same time will not forget to correctly calculate debts between them.

The head of the holding puzzled me with this task. He promised that project managers would jump on her decision. And then what?

In Russia, smart words about "market research" can be immediately forgotten. This is in some rotten west the financial software market is big. We have programs for MANAGING a small group of companies can be counted on the fingers of one hand. I dug on the Internet and easily counted them. I will list the Management Accounting programs in alphabetical order by their producers:

Axelot based on 1C-UPP; Intalev based on 1C-UPP; company "ITAN" based on "1S-UT" or "1S-BP"; Logen company based on 1C-UNF; Company "First BIT" based on "1S-UPP" or "1S-BP" According to reviews on the Internet, only one company, Intalev, was rejected. Moreover, the decisive factor was not so much customer feedback as negative feedback from employees of this company about their employer: what support can a company providing services provide if its employees (real and former) flooded the Internet with their negative reviews of the company itself?

I decided to get to know the rest of the companies better. Difficulties appeared immediately. All companies want to penetrate into the current business processes, to offer the option of their automation, etc., and t. item. One thing is not clear who will pay for the negative result of these pre-design studies? And who guarantees that the result of the implementation will be positive at the cost of work determined in this way?

I had to continue the process of rejecting the performers. The next "victim" of my activities was the BIT.Finans program. After several calls to the company, I realized that I would not be able to reach qualified consultants. But various advertising offers began to rush into the mail in packs. I apologize if I was too subjective to the offers of this company, but when contacts are not established, it is easier to change the service provider.

A visit to Axelot gave indicative figures of the cost of introducing their products: 2 million rubles. For large companies, this may be acceptable money. For a small group of companies - expensive. You can trade for interest. Here, the budget was exceeded several times - they refused that project managers would not kill each other at such an automation cost and shouted: "We will count better on accounts!"

The company "Logen" demonstrated its product with a visit to the customer. The cost of implementation was determined within 300 thousand rubles. Quite acceptable. But the question: "How to calculate the profit on projects in the conditions of resale of goods within the holding?" - put the developers at a standstill. It is clear that the profit of the group of companies as a whole in this case does not change. But the UNF program did not help us to calculate the financial results in certain areas of activity. I had to refuse.

"Wedding" took place with the program "Management Balance" from the company "ITAN." At the time of the purchase decision, it was clear that:

the functionality of the program allows you to solve the task; the cost of the programme itself and its implementation is acceptable to project managers; deadlines for setting up the program and training personnel to work with it are acceptable to everyone; Training of the financial director tired of Excel is quite possible, and the performance of his duties as a management accountant will minimize the costs of automation within the holding. All other issues were supposed to be resolved as soon as they became available. From this, in fact, the implementation work began. We must pay tribute to the management of the holding. It has made several important decisions for specific automation tasks. The first thing that was done, the managers of the areas of activity (Projects) became not nominal, but actual Directors General of firms. When they themselves began to pay their costs from their settlement accounts and see the arrival of goods in the warehouse, there were fewer misunderstandings. The next step was taken to transfer the accountants of individual companies to a single platform. 1C 7.7, which worked for some firms, despite protests from chief accountants, was replaced by 1C 8.2. That is, the organizational questions on obtaining the initial data for further work were resolved quickly enough (in 2-3 months).

It took another 9 months to resolve all other issues. I will briefly tell the main idea of ​ ​ the built system. We in the 1C: UT program, through data exchanges, collected all the information necessary for making decisions from seven 1C: BP databases and added management information on warehouses and cash desks there (cashiers and storekeepers easily mastered the entry of primary documents directly into the UT). After that, the management accountant (he is the financial director) checks and where to correct the "Project" field in the source documents. Then, using the ITAN settings, he closes the month for Projects. And as a result, instead of unsuitable balances for legal entities, we receive Management Balances for Projects with automatic accounting of all arising debts.

I will not dwell in detail at all stages of "pregnancy." I will only say that after 9 months a completely viable "child" was born. The management of the holding and the company "ITAN" congratulate on the birthday of this heir. And as the Godfather of a successful project, I congratulate myself doubly. I wish all participants in these events health and long years of life.

Sincerely, Gromov Sergey. "

All implementation work is complete. The system is supported by ITAN.