For automation of activity of the administrative commissions of all districts of Makhachkala the THESIS system was selected

For automation of activity of the administrative commissions of all districts of Makhachkala the THESIS system was selected. During its implementation integration with the system of court ushers and city administration was also performed. The project was performed by the Dagestan partner of developer company of HAULMONT. In the next plans integration of a system with services of the Ministry of Internal Affairs, treasury and also Russian Post.

The city district Makhachkala of the Republic of Dagestan is territorially separated into 3 municipal districts, as a part of each of which carries out the work the administrative commissions and other local government authorities. Activity of data of bodies is closely connected with City administration, service of court ushers and the Ministry of Internal Affairs. The total amount of the entering information in a month is more than 3600 documents. For the purpose of an optimitization of processes of document flow and acceleration of work with documents of a different type the decision on automation of activity of the administrative commissions was made.

When choosing suitable EDMS the priority was given to such factors as high speed of work in a system and the accessibility to a system from any workplace through the full-fledged web client and also reliability of data storage and works of EDMS. For implementation of these requirements and other tasks of process optimization of document flow the document management system and tasks of TEZIS which as much as possible considers needs of the customer was selected. The project was performed by specialists of Dagestan Parus company, the partner of developer company of the THESIS system in the Republic of Dagestan.

According to Artur Mamedbekov, the leading specialist of Dagestan Parus company, the system flexibility of a new product based on TEZIS became additional benefit for the customer. The solution works at a basis of the open code that allows to finish EDMS under specific customer requirements. Short terms of implementation became one of features of the project. Specialists of the Dagestan partner of HAULMONT company released the "pilot" version of the project 3 weeks later after the approval of technical specifications, within 2 weeks the staff of district administrations of Makhachkala was trained, in November trial operation of a system is carried successfully out. Since December, 2012 EDMS THESIS was brought into commercial operation.

The THESIS system is implemented in all district administrations of Makhachkala, including city administration and service of court ushers.

Staff of administration actively uses all functionality of a system in the work: registration of the entering documentation, electronic office, accounting and control of performing discipline, report generation, etc. Thus, in each administrative commission time expenditure was reduced by creation and exchange of documents with service of court ushers more than by 3 times. Now on formation, printing, mutual exchange of documents and the reporting no more than 3 minutes are required. According to the latest data, up to 70% of documentation passes only through electronic document management. In the nearest future implementation of the similar scheme of interaction including with services of the Ministry of Internal Affairs, treasury and Russian Post is planned.

"For correct work of public services and bodies the modern system capable to be flexible was required, to cope with large volumes of documents and having the high level of fault tolerance. TEZIS – the solution which meets these requirements. Besides, due to proximity of specialists in development and technical support we provided operational and high-quality implementation. The platform based on which a system is created if necessary allows to adapt the solution for features of the organization or the project quickly. If to speak about the THESIS system as about a product in IT market of Dagestan in general, then I want to note first of all the present, flexibility and an optimal ratio the price quality. Such characteristics, undoubtedly, give essential advantage and in this sense of EDMS THESIS is capable to compete successfully with giant systems which exist in the market about 20 years and are slow-moving for rapid implementation", - the director of Dagestan Parus LLC Radzhabadziyev Moussa Gadzhibagandovich comments.