"BSS" passes to legally significant document flow

On December 17, 2013 the EDISOFT company announced the final stage of the project - transition to electronic, including, legally significant, the document flow implemented in interests pharmaceutical company "BSS".

Project Progress

The stage of connection of suppliers is begun.

In December the works on integration of the accounting system of "BSS" with the EDISOFT platform are completed, exchange of documents between the accounting systems of the customer and suppliers is configured.

The project is interesting by a possibility of carrying out electronic biddings. The organization of biddings occurs in the form of consecutive exchange of ORDER documents (Order) and ORDRSP (The answer to order) in the course of which "BSS" sends the document with the description of the desirable order, and the supplier makes the changes corresponding to the opportunities and sends the answer to order. At mismatch of contents of the order and answer to order "BSS", in turn, can resend the order. Biddings are considered as complete, and the order sent to execution - after final approval of the price and quantity of a deliverable product.

The algorithm of further work looks as follows. Upon shipment the supplier reports to "BSS" the document "Shipping notification" (DESADV), a typical technological work order analog. "BSS" accepts goods and sends the response message "Notification on Acceptance" (RECADV) in which compliance or discrepancy to the actual delivery stated is specified. After approval of data on quantity of the accepted goods the supplier sends to "BSS" Electronic the invoice (INVOICE), certified by the electronic signature.

Partners of the pharmaceutical company will receive two options of connection at choice:

EDISOFT WEB PORTAL

• For connection to the portal and receiving an opportunity to exchange electronic documents it is enough to have only Internet access, the personal login and the password.

Integration with the accounting system

• Sending/obtaining documents happens directly from/in the accounting system.
• Work with EDI does not require additional training of employees.
• Control of document flow on all chain "order delivery" is exercised directly in the accounting system of the company.
• The complete elimination of manual entry of data helps to reduce considerably quantity of errors in assignable documents.