IKAR 2.0: Personnel management

JSC Comsoft proposes to the clients the solution "IKAR 2.0: Personnel management" based on "IKAR 2.0" Corporate information system

CIS of IKAR 2.0 is the client-server application using Oracle DBMS for automation of accounting, financial, tax, material and personnel records and maintaining the normative reference information.

New and free

A HRM system is a part of CIS of IKAR 2.0 and is distributed since October, 2006 for free within the new license policy of JSC Comsoft. The solution is intended for the monoenterprises and corporations, without restrictions on the number of employees and user licenses.

System "IKAR 2.0: Personnel management" - the first of a series of solutions which can be downloaded from a developer's site together with the free version of Express Edition Oracle Database 10g DBMS and a demonstration example. The software product will replace PPP "Accounting of Work and Salary" removed from maintenance the DOS version which in 15 years over 500 clients used.

System "IKAR 2.0: Personnel management" automates the following functions:

• Staff list
• Personnel records
• Time recording
• Payroll
• Accounting of passing of medical examinations

Users of a product are employees of personnel department of the enterprise, employees of department of work and the salary and settlement group of accounting.

Within the unified information system there is an interaction to blocks Bank, Cash desk and Accounting:

Description of functionality

Personnel and OTIZ

In a task "The personnel and OTIZ" are implemented the following functional units:

• Structure of the enterprise;
• Scales of charges;
• Staff list;
• Personal cards of personnel;
• Regular arrangement;
• Holidays (providing, response, prolongation, compensation)
• Business trips;
• Awards and encouragement;
• Military and accounting table;
• Service record and calculation of experiences;
• Reports in statistics (the P-4, 1-T forms, form No. 1);
• The register of personnel (for any reports on personnel);
• Reports (more than 60);
• Loading of initial data from Excel.

For the main work with a task "The personnel and OTIZ" the main form which shows at the same time structure of the enterprise, the staff list and regular arrangement for any date is used, allows to issue any order on the personnel or the report:

Data on structure of the enterprise, the staff list and regular arrangement, and also on holidays are entered into the system and change in it using screen document forms. For example, for creation of division "The document of adding of structural division", for adding of an established post – "The order on creation of an established post", etc. is used.

Documents from a system are not removed (the exception is made by the damaged or wrong documents), all history on a task "The personnel and OTIZ" is stored in a DB, allowing to receive a cut of data on divisions of the enterprise, to established posts and regular arrangement on any timepoint.

In a task "The personnel and OTIZ" are applied the unified forms of primary accounting documentation approved by the Resolution of the State committee of the Russian Federation according to the statistics of January 5, 2004 No. 1 "About the statement of the unified forms of primary accounting documentation on accounting of work and its payment". Also standard forms of statistical reporting form.

Reference books are kept in the classification system and codings provided:

• "All-Russian qualifier of professions of workers, positions of employees and wage grades of OK 016-94 (OKPDTR)" (utv. Resolution of Gosstandart of Russia of December 26, 1994 N 367);
• "All-Russian qualifier of information on the population of OK 018-95 (OKIN)" (utv. Resolution of Gosstandart of Russia of July 31, 1995 N 412);
• "All-Russian qualifier of subjects to administrative-territorial division OK 019-95 (RCATU)", (utv. Resolution of Gosstandart of Russia of July 31, 1995 N 413);
• "All-Russian qualifier of specialties by training of OK 009-93 (OKCO)" (utv. Resolution of Gosstandart of Russia of 9/30/2003 N of 276 St).

Obtaining personnel data on personnel and number is possible:

• on the enterprise in general;
• on divisions (workshops, sections, etc.);
• by types and activities;
• by regions;
• on other characteristics.

Problem of storage of confidential data of a task "The personnel and OTIZ" (the wage levels of personnel, etc.) allow to solve means of differentiation of access rights of the IKAR system. There is an opportunity to limit the rights to viewing and editing not only for external users (employees of other departments), but also in personnel department and OTIZ depending on the functions executed by the worker.

Payroll

The task Salary automates the following functions:

• Table of a vkhodimost of payment types (setup of algorithms of calculations)
  • Payment of a worked time on a salary and ChTS taking into account payment percent
  • Automatic surcharges for work in night and evening time, in festive and the days off
  • Automatic charge and deduction of the amounts (en route, plus-minus) for taxation
  • Permanent surcharges in the amount for a month or in percent from a rate depending on a worked time
  • Permanent surcharges in the amount for a month regardless of a worked time
  • etc.
• Employee personal accounts;
• Diagrams (including replaceable);
• Sheet
  • automatic formation taking into account the diagram, sick-lists, holidays, business trips and other personnel orders.
  • possibility of downloading data from the MS Excel,
  • automatic calculation of processing at the summed-up time recording,
  • possibility of submission of the adjustment sheet for the last periods in case of errors or change of a salary and surcharges backdating,
  • printing of standard T-13 form;
• Advance payments (calculation from a salary or according to the sheet for the first half of month);
• Sick-lists:
  • possibility of separation of data entry between personnel department and accounting,
  • calculation in calendar days and in hours (the summed-up accounting),
  • calculation from the previous earnings, from a salary, from MZP,
  • selection of the days paid at the expense of the enterprise, the Social Insurance Fund, the worker
  • surcharge to average or to percent due to production,
  • payment at an UIIT,
  • restriction of the minimum and maximum amount of payment,
  • recalculation and prolongation,
  • control of restriction of days of sick-lists on child care or other family member (in each case and in a year);
• Holidays:
  • automatic formation on the basis of personnel orders (a holiday, a response, prolongation, compensation),
  • calculation in the calendar and working days, in hours (the summed-up accounting),
  • calculation from the previous earnings, from a salary,
  • indexation of the periods preceding event and event period from a salary or on a scale
  • recalculation and prolongation,
  • payment with the forecast (payroll for the period from the beginning of month before date of approach of an event);
• Calculations for average:
  • automatic formation on the basis of personnel business trips,
  • calculation in days and in hours,
  • calculation from the previous earnings, from a salary,
  • indexation of the periods preceding event and event period from a salary or on a scale
  • recalculation and prolongation,
  • payment with the forecast (payroll for the period from the beginning of month before date of approach of an event),
  • possibility of formation of charges for the next periods (at long business trips);
• Awards (monthly, quarter, etc.);
• The 13th award (an award at the end of year);
• The 14th award (length-of-service bonus);
• Other charges and deduction (with a possibility of import from the MS Excel and DBF);
• Surcharges independent of the sheet (child care leave);
• District and northern (the experience undertakes from a task Personnel);
• Taxes and deduction:
  • consolidation of income of different employee IDs on one LKP for determination of a gross income for deductions,
  • accounting of income from a prior workplace (according to the reference),
  • formation of base of income tax by income codes,
  • calculation of income tax taking into account income, discounts, deductions and privileges,
  • calculation of union dues, alimony and writs of execution, deduction for the credit, insurance, loans,
  • calculation of the postage due at transfer of deduction through mail,
  • salary transfer through mail and bank;
• Payment of intersettlement payments and the salary through bank or cash desk:
  • formation of any registers in electronic form for transfer to bank,
  • deposition and payment of the deposited salary,
  • salary payment by queues (for large enterprises);
• The sheet on PTDC and UST:
  • consolidation of income of different employee IDs on one LKP,
  • accounting of monthly and annual discounts,
  • automatic recalculation since the beginning of year at change of a vkhodimost of payment types in UST base,
  • automatic recalculation since the beginning of year at change of personal data (date of birth, a floor, disability, etc.),
  • reference of charges of future periods and assignments from them into the 97th account and removal on costs in process of approach of the period of removal,
  • calculation for disabled people, contractors, UIIT;
• Reports in GNI (file);
• Reports in RPF (file);
• Reports:
  • formation for any period,
  • formation by divisions, payment types, personnel, etc.,
  • formation of forms and registers for mail and banks;
• Piecework:
  • crews and individualshchik,
  • distribution by ChTS, KTU and worked time,
  • distribution of extra earnings or all fund of payment,
  • awards on fund of payment of crew,
  • loading of dresses from Excel;
• The register of charges and deduction (for any user reports);
• Loading of initial data (from Excel).

Accounting of passing of medical examinations

The Automated System of Accounting of Passing of Medical Examinations (ASAPME) is intended for formation and adjustment of diagrams of passing of medical examinations for a performance period (year), accounting of passings of medical examinations by the staff of the enterprise, obtaining results on the user's requests in the Excel format report type.

System development was conducted taking into account the following regulating documents regulating an order of carrying out different types of medical examinations (inspections).

• The order of the Ministry of Health and Social Development of the Russian Federation of 8/16/2004 No. 83 (instead of the become invalid Order of the Ministry of Health and the Medical Industry of the Russian Federation of 3/14/1996 No. 90).
• Order of the Government of the Russian Federation No. 695 of 9/23/2002. "About passing of obligatory psychiatric survey by the workers performing separate types of activity, including the activity connected with sources of the increased danger (with influence of harmful substances and adverse production factors) and also working in the conditions of the increased danger".
• The order of the Ministry of Health and Social Development of the Russian Federation of May 16, 2005 No. 338 "About making changes in annex No. 2 to the order of the Ministry of Health and Social Development of the Russian Federation of August 16, 2004 No. 83 "About the approval of lists of harmful and (or) dangerous production factors and works at which accomplishment preliminary and periodic medical examinations (inspections), and an order of carrying out these surveys (inspections) are performed"".
• The order of the Ministry of Health of the USSR of September 29, 1989 No. 555 "About improvement of a system of medical examinations of workers and drivers of individual vehicles" (in edition - the Order of Ministry of Health and the Medical Industry of the Russian Federation No. 280, the State Committee on Sanitary and Epidemiology Surveillance of the Russian Federation No. 88 of 10/5/95).

A system allows to create diagrams and to keep account of passing by the following  types  of medical examinations:

• Periodic medical examination in treatment and prevention facility Order No. 83;
• Periodic medical examination in the center of a profpatalogiya Order No. 83;
• Psychiatric and narcological survey Order No. 695;
• Periodic medical examination of workers of a public catering Order No. 555;
• Periodic medical examination of drivers of individual vehicles Order No. 555.

The flexible scheme of selection of personnel when forming diagrams of passing of medical examinations is provided:

• by the code of structural division (including/excepting child);
• by the personnel number;
• by the code of a profession;
• by the code of structural division (including/excepting child) and to the code of a profession.

For the date set by the user, a System can provide the following reference information:

• the list of the existing regulating documents regulating an order of performing medical examinations;
• the list of relevant types of medical examinations with reference to the regulating document regulating an order of their carrying out;
• the list of factors which cause passings of medical examinations by the staff of the enterprise (further "harmful factors"), grouped in types of medical examinations;
• the list of professions of the enterprise with indication of the listed factors, harmful to them;
• the list of established posts at which a set of harmful factors is other than listed for the corresponding profession, with indication of harmful factors;
• the list of harmful factors on established posts (resulting - taking into account the previous two points);
• the list of laboratory and functional researches on types of medical examinations depending on harmful factors;
• the list of professions of the doctors who are a part of the medical commission depending on harmful factors.

Carrying out laboratory and functional researches is dated for passing of medical examinations. A system allows to use one of two mutually exclusive approaches of accounting:

• Frequency of passing of medical examination is set for a profession (established post) regardless of the list of certain factors, harmful to it; account of passing is kept by types of medical examinations – without detailing on harmful factors.
• Frequency of passing of medical examination is set for a profession (established post) on each of the harmful factors defined for a profession (established post); account of passing is kept by types of medical examinations and harmful factors.

At the selected method of accounting of passing of medical examinations with detailing on harmful factors, for each harmful factor is defined:

• standard frequency of passing of medical examinations by most of employees of the enterprise (use of standard frequency significantly reduces the volume of manual entry when entering into a System of the given reference information);
• the list of relevant types of medical examinations with indication of  frequency of passing – by professions (if types of medical examinations and/or frequency of passing differ from standard);
• the list of relevant types of medical examinations with indication of  frequency of passing – on established posts for which types of medical examinations and/or frequency of passing differ from standard or specified for a profession to which the established post is assigned;
• the list of relevant types of medical examinations with indication of  frequency of passing – on established posts (resulting - taking into account the previous two points).

At the request of the user Sistem creates including the following printed forms:

• the history of passing of medical examinations on personnel for date;
• diagrams of passing of medical examinations for the period (for the specified structural division);
• the contingent of the persons which are subject to medical examinations - by types of medical examinations for the set structural division;
• result of passing – by types of medical examinations and division;
• the personnel which are subject to passing of medical examinations next year (it is used at budgeting the next year).

Structure of the solution

Is a part of the solution:

• CIS of IKAR 2.0 (JSC Comsoft developer): client part, latest version.
• Express Edition Oracle Database 10g DBMS, the official free version from Oracle company. Restrictions of the free version:
• RAM no more than 1 Gbyte,
• The volume of the database is no more than 4 Gbytes,
• No more than one processor.

(over specified, DBMS  will not use the available resources)

• The initial database with a server part of CIS of IKAR 2.0: server software modules, data tables and other objects of a DB in the form of a dump of the Oracle database.
• Documentation:
• installation guide and initial setup of a system,
• guide to administration of system (IKAR),
• functional description of the solution,
• user guides.
• The utilities and utility programs used for administration of CIS of IKAR 2.0.

Where the solution is implemented

In the present system "IKAR 2.0: Personnel management" is operated at the following enterprises: