Inspection of EDMS in "The center of hygiene and epidemiology in Altai Krai"

Federal budget institution of health care "Center of hygiene and epidemiology in Altai Krai" made the decision on system implementation of electronic document management. For expert evaluation of readiness of organization for business process automation the organization invited ECMGroup.Pro company.

"The center of hygiene and epidemiology in Altai Krai" is a part of a single federal centralized system of the bodies and organizations exercising the state sanitary and epidemiological surveillance. Enter tasks of organization: laboratory testing, characterizing status of the habitat of the population of Altai Krai and quality of products, accomplishment of sanitary and epidemiologic examinations, a work on deratization, disinfection and disinsection, carrying out professional hygienic training and certification, etc. The center has 15 branches deleted from each other.

"The center of hygiene and epidemiology in Altai Krai" is the only organization in the region having the international certificate of the quality system DAkkS recognized all countries of the WTO. This accreditation allowed to implement a quality management system and to optimize work of the test laboratory center of organization.

Document flow process optimization became the following strategic task of the center. In organization an intensive flow of documents which design in each branch has the features. At the same time the operating procedure requires that a significant amount of employees took part in a design of a number of documents that generates a set of paper copies, increases risk of loss of the original and seriously slows down work of organization in general.

The leaders of the center came to a conclusion that system implementation of electronic document management will allow to create uniform information storage of all documents of organization, considerably will simplify the procedure of their design, will reduce terms of acquaintance, approval and execution and also will minimize risks of loss of original copies.

For carrying out preproject inspection, expert evaluation of readiness of organization for implementation of EDMS and also receiving the help in the choice of the "Center of Hygiene and Epidemiology in Altai Krai" platform invited the expert in the field of EDMS - ECMGroup.Pro company. The company has in an asset projects on business process automation in the largest scientific, production and medical institutions.

Specialists of ECMGroup.Pro suggested to implement the project based on the Docsvision platform with the Management of Documents and Expanded Approval for Docsvision 5 applications. This solution in a short time will be able to provide automation of basic processes of the movement of documents in organization, will allow to reduce time expenditure by acquaintance of employees with new documents, their approval and execution, minimizes risks of loss of documents. The offered system meets requirements to compatibility with Microsoft Office applications, 1C and other systems necessary for work of organization, provides the high level of data security and gives a scaling option according to the changing requirements of the organization.

Kamchatova Ekaterina, chief executive of ECMGroup.Pro: "This project is especially interesting and valuable to our command because we see relevance and timeliness of implementation. "The center of hygiene and epidemiology in Altai Krai" is a modern enterprise which actively develops, selecting the most advanced technologies for increase in efficiency of the work. Preproject examination which was conducted by our company showed that in the center all workflows are debugged and arranged that guarantees successful work with an electronic document management system. We are convinced: the new functionality and convenient tools for registration, the movement and approval of documents will allow to increase efficiency of organization in general and considerably will facilitate work of staff of the center".