Rockwool-Russia (SAP ERP)

2012

Business process optimization, automation of accounting of payments of debtors based on SAP ECC 6.0

The ROCKWOOL Russia Group company is included into ROCKWOOL Group – the world leader in production of solutions from stone cotton wool. Products of the company are applied to warming, sound insulation and fire protection and are intended for all views of buildings and constructions and also for shipbuilding and industrial equipment. ROCKWOOL possesses 27 plants in 17 countries of the world: in Europe, North America and Asia. In Russia at the company 4 plants: in the Moscow, Leningrad, Chelyabinsk regions and in the Republic of Tatarstan.

Daily the company faces processing of large volume of payments. Tasks of TeamIdea included improvement of business processes of the company and also automation of accounting of payments of debtors on the basis of SAP ECC (SAP ERP Central Component) 6.0. The customer wanted to pay special attention to accounting and control of advance payments. Having studied specifics of the company, specialists of TeamIdea developed the special solution covering requirements of dynamically developing company.

In a project deliverable tasks were solved:

• automation of process of approval of the advanced orders for shipment and completing;
• reduction of time for diversity of the statement;
• acceleration and process improvement of comparison of payment and customer orders;
• reduction of number of actions of the user for alignment of advance payments and invoices;
• accurate control of correctness of printing of the account invoice on advance payment of the debtor and the invoice on shipment (control of number of the payment order and date);
• closer interaction with clients and reduction of transaction costs (sendings for email, formations of the unrolled reports, the analysis of open positions and so forth)

The solution includes the following functional developments in the SAP ERP system:

• The program of diversity of bank payments of the debtor on advance orders and customer invoices.
• The interface of manual diversity of unaccounted payments on advance customer orders.
• Loading of the statement with automatic analysis of the text of the payment order: date of money withdrawal from a customer account, payment reference (the order, the account, the invoice).
• Automatic blocking and unblocking of the advanced order at payment diversity to order.
• The program of the interface of alignment of advance payments and invoices for communication with the order (with a possibility of automatic alignment).
• Printing of invoices and "advance" invoices with automatic accounting of data on the payment order (sequence number and date).
• The program the report on advance documents of the client with a printability and automatic sending the document for the client's e-mail.
• Completion of the reconciliation statement of the debtor with a possibility of automatic sending the document for the client's e-mail.
• Reports on the payments carried to order and by orders taking into account spaced payments.

Thus TeamIdea solved a problem of increase in accuracy of financial transactions and streamlining of financial processes of ROCKWOOL Russia Group company.

Application of SAP ERP

In the company implementation of effective models, the practician of management and business is performed. In particular, several years the Russian division of ROCKWOOL uses a corporate system of SAP ERP in the daily activity. Enters a configuration of the used solution, including, and the module SAP Planned Maintenance intended for process management of maintenance and repair of the equipment (TORO).