KS-Consulting: Agenda of meetings

Subsystem of "Agenda of meetings"

Agenda of meetings - an additional component of an electronic document management system "CASE". Developed by the company Corporate Systems – Consulting (KS-Consulting)

Meetings, meetings, different forms of joint meetings where regulations are adopted and strategic issues are resolved, take an important place in business processes. As a rule, meetings take place according to previously approved list of questions (agenda).

Automated control systems for meetings help:

• it is more effective to organize process of preparation of a meeting (provide reduction of time and material costs);
• hold a meeting in a convenient format (with access to relevant materials of a meeting in electronic form);
• optimize work with meeting results (the made decisions, instructions approved by documents).

The subsystem of "The agenda of meetings" is developed by KS-Consulting and intended for automation of work with the agenda in the large organizations where process of preparation and holding meetings is rather tightly regulated. Preparation for such meetings borrows much more time, than an action, and provides accomplishment of a number of compulsory procedures:

• formation of the agenda of a meeting (the list of questions for discussion);
• creation of draft documents which are supposed to be discussed at a meeting;
• approval (vising) of draft documents of concerned parties;
• mailing of the agenda and draft documents to participants of a meeting;
• mailing of changes to the agenda, etc.

The Agenda of Meetings component is intended for providing as preliminary work of participants of the meeting on the agenda, and during the action. At a stage of preparation of a meeting the subsystem of "The agenda of meetings" helps to organize in EDMS "CASE" formation and mailing of the agenda. After end of a stage of preliminary works, the subsystem of "The agenda of meetings" automatically generates and unloads from the database EDMS up-to-date information about the list of questions, speakers and participants of a meeting, contents of the documents necessary for consideration during the meeting.

Further functioning with the ready agenda is ensured by mobile application of "The agenda of meetings".

Mobile application of "The agenda of meetings" represents a modern alternative to a paper document package with which participants of meetings operate. But unlike the classical "paper" agenda, it has several advantages:

• convenience of using,
• profitability,
• availability and visualization of information,
• exception of a possibility of damage or loss of paper copies of documents, etc.

Interface of mobile application of "Agenda of meetings"

Interface of mobile application of "Agenda of meetings"

The application works mainly on tablet computers and notebooks running the Windows operating system 8 pro.

The subsystem helps to use the operating procedures of approval/vising of documents in EDMS, saves the temporary and material resources spent for preparation of meetings.