Passed "BMW Rusland Trading" to electronic document management using SKB Kontur

January 13, 2015. The BMW Rusland Trading company and SKB Kontur implemented electronic document management via the EDMS of 60 thousand documents.

In "BMW Rusland Trading" decided to transfer to an electronic form of the invoice and laid on TORG-12. At the same time several aims were pursued. First, to lower costs. Printing and delivery by the courier in the dealer center of one document package cost the company approximately in i580. If made corrections to them, sending repeated, and the cost of this set doubled. Secondly, it was necessary to accelerate document flow. Paper documents it was necessary to print, send, wait when the dealer signs them and will return. The full stroke of document flow took with time more than two weeks. Exactly so business processes according to the transaction stopped. Thirdly, it was required to make work with documents convenient. As you know, electronic documents do not take the place on a table and at office, they are reliably stored in electronic archive in which at any time it is possible to find easily necessary by the set parameters, specified in SKB Kontur.

Specialists of SKB Kontur finished for "BMW Rusland Trading" one of the technical solutions — " Diadoc.connector ". As a result through it adjustment invoices and laid on TORG-12 are unloaded in the EDMS and converted from the Excel format into the XML format. In "Diadoc" documents are automatically distributed on boxes of dealers. The accountant needs only to use function of the mass signature. At the same time on sending more than 3 thousand documents leave no more than 30 minutes, noted in the company.

"When choosing the operator of e-document flow we looked at its experience with the companies having branched structure and at that the offered system was clear and simple in mastering. We stopped on SKB Kontur company and its Kontur.Diadok service — Egor Fomin, the specialist in document flow of financial department of "BMW Rusland Trading" explained. — Besides, we, of course, considered also functionality of a system. In particular, function of the mass signature was very useful to us".

"At the moment we exchange electronic documents with 55 of 58 dealers. At the expense of it we managed to lower average percent of load on work with documents of each of the employees from 25 to 1% of working time. Exchange of invoices and TORG-12 with dealers is automated, stages of their printing, the manual signature, sending are excluded. As a result one specific cycle of document flow can be complete in one day" — Egor Fomin added.

Representatives of the company integrator reported TAdviser.