Comm.Fleet

The Comm.Fleet system is the complete solution for administration management by any transport economy and thanks to the multifunctionality and flexibility allows to use effectively resources of the enterprise and to try to obtain transparency of processes that, finally, is expressed in expense reduction on the maintenance of vehicle fleet.

The Comm.Fleet application is not intended for optimization of routes and run of units of the park between geographical objects. Its main objectives:

• keep account of any costs connected with use of transport;
• using the special built-in module quickly to inform the user on necessary actions which need to be undertaken in relation to this or that unit of the park (planned TO, prolongation of the insurance policy, etc.) or to the employee (passing of medical commission, prolongation of driver's licenses, etc.);
• quickly and visually to create analytical reports on any kinds of costs and for any reporting period, to create own fields for data storage and to build on them reports;
• develop any printed forms (waybills, powers of attorney, references).

Objects, actually vehicles (Objects)

• Units of vehicle fleet are Objects of CF. There is a huge set of fields for storage of various characteristics of the CU. To appoint the specification for a row same by the CU (a set of key parameters, such as type of the CU and brand, type and engine displacement, existence of the conditioner and automatic transmission, type of fuel, body type and so forth), to - statochno once to create such specification, having specified all these parameters, and then to appoint it for all same by the CU.
• All Objects have the exclusive reference on the Business partner (DP, see below). It can be structural under - separation of the company, a third party or the specific employee. Besides there is an opportunity to appoint for the CU of the Driver which, being also DP, Driver can be in turn attached to other Business partner in transaction (to the employee or division). Such set of functional sheaves between the CU and DP provides the maximum flexibility and can meet any requirements and business processes of the customer.
• In the module Objects there is a convenient transition by a one click on the data connected with data of the CU: policies, run, road accident, etc.

Business partners (Business Partners)

• Any structural divisions of the enterprise, employees, insurance or fuel companies and other partners are considered in a system as Business partners. Between them the hierarchical dependence (subordination) can be built at will that allows to store structure of the enterprise in CF and to use it for creation of reports on any nesting level (for example, costs for transport carrying - sya to such department or department, taking into account all subordinate structural divisions).
• DP are grouped in Clients, an obligatory field in DP that provides an opportunity to separate vehicle fleet and DP on branches or regional divisions of the company with access isolation of end users to these or those Objects, DP, insurance policies and other documents.
• At the level of the Client it is also convenient to store "position of financial management" (PFM). It is accounting the terr - min., for example, Transport services of different regional divisions can have the PFM. Thus, it is considered on what accountable structural unit there was this or that expense. At the same time when changing the Client in DP the expenses which are laying down on the CU tied to this DP automatically begin to be considered on new PFM.

Fleets

• Very often business processes before - acceptance assume a possibility of simultaneous existence of the rights to management of the same CU of different employees (drivers) and vice versa — one employee can have the right to manage group of the CU. Thus, it is necessary to print for the employee the power of attorney on management of group of the CU. The module Vehicle fleets allowing to create structure the Park and to integrate in it any the CU is for this purpose used.
• Besides, Parks can be used in the module Analytics for fast consolidation in the report of any group of the CU.

Tree of expenses (Cost Tree)

• All Expense types (Cost Types) are built in CF in "A tree of expenses" — a hierarchical structure. Press - died, Repair and service — Metalwork repair — For - exchange of a GRM belt. Thus, the Tree represents set above — and subordinate Expense types, the search allowing to make conveniently during manual creation of the Account.
• At the level of the Type of an expense it is convenient to store information on numbers of account and receipt FS ("functional spheres" in terms of accounting) or "account and receipt articles". Besides, at this level it is possible to store exceptions (alternative FS) depending on this or that Client. Such perished - the bone is very useful when forming operational reports.

Invoices

• There is an opportunity to separate Accounts on receipt and account, on different types (advance, cash expenses, cashless payments, etc.).
• The account can be linked to one or several Objects (Receipts), and at the level of each of them — to these or those Types of an expense, creating at the same time account Positions. At the same time in Positions the cost, unit of measure, quantity, the net price, a tax rate can be considered, it is valuable gross. Recalculation is net-gross possible in any direction.

Tasks and Due Dates

• The useful and convenient tool designed to remind of approach of a certain event. It can be as reminders about not - obkhodimy actions to specific users of CF (transaction of Action of DP), and tracking of terms (transaction Terms) on service determined by the CU (planned TO, for example). At the same time accounting of the last is possible with tracking and test - hectare, and calendar date. Represents a possibility of setup of an option of automatic wiring of Term at account termination by a certain Type of an expense (for example, planned TO). At the same time new Term with the same next run or through the same interval is automatically created.

Import and export of data and integration with the systems of satellite tracking The appendix is contained by the functionality allowing on - to straivat one-time and periodic (including automatic) import and export of data:

• master of data (Objects, DP, Insurance policies, Fuel cards, Documents of drivers, indications of odometers of the CU and so forth);
• accounts and data on fuel consumption;
• information on run from the GPS/GLONASS systems. Data exchange is performed by means of setup of filesharing in the .csv or .xml formats.

Built-in module Analytics. Interaction with the Crystal Reports generator

• The user is given the chance to collect the reporting by Objects and Vehicle fleets under any selected Expense types. The configured type of a window of search gives great opportunities for selection setup. At ownership of skills of work with the Crystal Reports report generator creation and placement in any mo-figs of the application of required operational reports and printed forms is possible. At the same time in interaction with the systems of tracking and setup of import of accounts from fuel companies on numbers of fuel cards there is possible automatic printing "backdating" of Waybills in which information on daily run and gas stations lasts. To the driver to - statochno once a month to sign such document instead of filling it daily in the manual mode.

User-friendly and ergonomic interface

• Ample opportunities of setup on - a pine forest of fields, their arrangement, the configured search options (filters) at the level of the user in all application modules does work with a DB simple, pleasant and fast.
• There is a functionality of setup of templates and groups of access to different modules and program fields of the application at the level of the user. In combination with a possibility of setup of Roles for users ("administrator", "the normal user", "only reports"), it gives the chance to fulfill practically any requirement for differentiation of the rights to reading, creation and editing records, restriction of a framework of work only with Objects, DP and documents of this Client or a customer group.

Other opportunities:

• Accounting of a remaining balance in own warehouse.
• Work with insurance policies.
• Accounting of issue and validity periods of fuel cards.
• Registration and tracking of road accident.
• Unloading of data from an application interface in for-.xls mat.
• Storage of archives of files (scans of documents, photos, etc.).