UTAH Rosgranitsa (DocsVision (EDMS/ECM system))

Full-time employment of YUTU of Rosgranitsa with a large number of correspondence requires to register documents in a foreground mode, to implement instructions and to control their accomplishment. Quick search of documents in archives is also important that it is extremely difficult without SEDO. The central office (Moscow) already used SEDO Docsvision (version 4.1.) therefore YUTU of Rosgranitsa also made the decision in Docsvision polzoa. By Inernet-Fregat LLC it was selected from quality of the Contractor on the project thanks to the offer of competitive price and extensive work experience in the Public sector.

A system provides opportunities on the organization of storage and access to documents:

• Storage of a registration card of the document and the document files associated with a card;
• Setup of a hierarchical structure of document storage (folders);
• Differentiation of access rights on a hierarchy level of document storage and to the separate document, including:

full control over the document; the right to read the document, but not to edit it; right of access to a card, but not to document contents; total absence of access rights to the document.

• The electronic signature and enciphering of documents using the certified means of cryptoprotection;
• Integration with means of scanning and recognition of paper documents;
• Creation of cards of documents and documents on the basis of templates;
• Creation of new user types of cards of documents without programming;
• Formation for each type of cards of documents of any set of attributes including connected with reference books of a system and obligatory to filling;
• Automatic synchronization of attributes of cards with properties of the Microsoft Office files;
• Categorization of documents — reference through attributes to one or several categories from the configured list;
• Establishment of reference communications between documents, including bilateral and semantic colored;
• Document registration "on the basis" existing with automatic formation of reference communication;
• Possibility of on-line/off-line of blocking, сheck-in/check-out control for document files;
• Automatic and manual control by document revisions;
• The accessibility to document files, stored in the workflow system, through virtual file system under the FTP and WebDAV protocols taking into account differentiation of the access rights set in the workflow system;
• Possibility of support of the interfile links which are contained in document files of Microsoft Office when opening files from the workflow system.