"Petrochemistry" increased efficiency of office-work using the 1C: Document Flow 8 CORP system

October 01, 2015. The Neftekhimiya company announced system implementation "1C: Document Flow 8 CORP".

NPP Neftekhimiya LLC, 2015

Choosing a Solution

Until recently for control of work with documents in the company normal spreadsheets were used, and approval of documents was conducted via e-mail. Gradually shortcomings of such partial automation of office-work became more notable. Due to the lack of operating end-to-end control behind execution of instructions it was not always clear who has this or that document, at what stage of approval. As there was no automated storage of documents, was problematic to find specific documents in short terms.

To increase process performance of office-work, it was decided to implement the solution "1C: Document Flow 8 CORP". The choice of the program was influenced also by the aspiration of the management to build in document flow the unified information system of the enterprise on the basis of the solution "1C: Manufacturing Enterprise Management 8".

The management of the enterprise announced a competition for the project. Based on competitive selection by the winner there was company the "1C Architect of business" which offered the optimal concept of the project on creation of the electronic document management system (EDMS).

Project Progress

The electronic document management system on 50 jobs was constructed in only 5 months. Specialists of "1C Architect of business" installed and configured the 1C: Document Flow 8 CORP system under specifics of activity of the enterprise, configured data exchange with the main information system, finished the interface of the solution for convenience of users, implemented up to 20 document types developed especially for NPP Neftekhimiya LLC in EDMS. Processing of internal correspondence was completely automated, the uniform technology of control of execution of documents and tasks is implemented, templates for implementation in EDMS of the main business processes (processing and approval of different types of requests, documents and memos, preparation of reports) are configured. Also the storage of documents with differentiation of access rights and full-text search for documents according to their details and contents was organized.

As for work in a system it was required to train a large number of users, methodologists of "1C Architect of business" at first held the general seminar on the main functionality of the solution "1C: Document Flow 8 CORP", and then – classes in groups according to work sections in EDMS. It allowed to accelerate and reduce the price of a grade level. Also specialists of "1C Architect of business" prepared the user instructions which helped personnel of the enterprise to adapt quicker to work in a new system.

Result

The management NPP Neftekhimiya LLC is positive for work of specialists "1C Architect of business". Implementation proyektaulozhitsya in the approved budget and terms. Several months later after implementation EDMS the management of the enterprise notes the following results of automation: lifecycle of documents was reduced, control of execution of documents and tasks amplified, approval of documents accelerated, labor costs and costs for office-work decreased, losses of documents are excluded, representatives of the company integrator reported TAdviser.