Sheet of a time recording

Before learning how to make the sheet of working time, it is necessary to understand requirements for its filling.

The sheet of accounting of use of working time is developed in one copy, "assigned" to the worker. The head of the relevant division and "personnel officer" signs it. Then it comes to department of payroll calculation where it is stored within a year. The duty of filling of the sheet is made out by the relevant order of the employer, can make a reservation in the job description of the worker or his employment contract.

As salary should be paid two times a month, two such documents monthly are formed. At the small enterprise one general sheet, and on considerable — on each division separate is usually kept. In top line the name of the enterprise or structural division, the code according to RCBO is specified. The worker "is entered" and "brought" from the sheet by the relevant order^[1].

So, how it is correct to make the sheet of a time recording?

The sheet is filled out without blots, corrections are carried out on statutory rules — striking out wrong and putting down on top of the correct record with the signature of the authorized representative.

In forms of a time recording of employees of the automated T-13 form the conditional permanent part of data can be filled according to the available databases about employees. Treat it:

• surname of the employee;
• structural division;
• position;
• employee ID, etc.

Introduction to the sheet of the additional information is allowed. For example, time management of work with harmful conditions of employees who work on them changeably (for calculation of their additional vacation). Such additions of a form of accounting are made out by the order. Removal of any data from a standard form is not admissible.

The first section of the sheet — a time recording — the table where in horizontal lines the whole days of current month treat, and to every day two lines are selected. In the first ciphers — reference designations of all possible cost types of working time with their interpretation on the document face are placed. In vertical direction the list of surnames of workers is reflected.

These data allow to control time worked each employee, all absence from work for various reasons, idle times and overtime work.

Separately are reflected:

• working hours — day and night. Night time time from ten in the evening till six in the morning is considered;
• overtime — working hours over the set regulation;
• working hours in days off and days of a holiday — irrespective of a type of its compensation. Such work is rewarded in a double size. If the employee transfers day worked of rest to another, then in the sheet this day is considered as day off, payment for this day is made by a normal order, the postponed day of rest is not paid at all;
• absences by types — a holiday, days of a disease, official journeys, an educational leave and others.

Interpretation of the sheet of a time recording

In top line only codes of designations of absences are fixed, the bottom line is not filled. Stay in a business trip is considered according to appropriately issued traveling certificate. Days of departure and arrival are confirmed by the attached tickets. These days are celebrated in the sheet by cipher "K".

Time of holidays is considered on the basis of orders separately by each their type. If during the holiday holidays meet, then they are celebrated in the sheet by letter "P", and days off — are not celebrated (they are considered in holiday days).

Accounting of absences for the reasons is carried out only with the application of supporting documents which are provided to the timekeeper before the end of accounting time. For example, among designations of the sheet of working time the following is used: before providing the sick-list in the sheet the mark "NN" becomes that designates absence for the obscure reason, and after — improves on code "B" — a disease.

The sheet total in T-12 form in a month which is put down in columns 8-17 is used at payroll. The first section of the sheet is signed by the authorized person and the director and is transferred to accounting. The second section is filled out with the accountant at payroll calculation. It is the table with employee IDs, data on their salaries, the number of days worked (hours) and payroll amounts added to each of workers. These data are not in T-13 form.

The last page of T-12 form intends for drawing up the statistic report. The blank lines in the sheet are surely deleted. Completely completed sheet is signed by the responsible person and the director.

All data in the sheet should be reliable, documented. This document can be used, for example, in court as one of proofs of fair (unfair) accomplishment by the employee of the duties at his wrongful dismissal or collecting for misconduct of work (absence).

Programs for maintaining the sheet of a time recording

Accounting of working time is simplified considerably by different programs (for example, the electronic sheet of a time recording in the MS Excel) which do not require long training, are simple and clear to each user. These are tables with such columns:

Time recording online

• Settings of working forms. Here the name of the organization, its divisions is specified. The diagram of accounting is selected or configured by the user.
• Calendar of the working days.
• Reference book by employees.
• Vacation schedule.
• Overtime.
• Reduction of the personnel.
• Applications for a holiday.
• The sheet for a month.
• Information on the program.

Information in any column are brought in a few minutes, its adjustment during the whole time of drawing up is possible. The tables sheets received at the end of the month are printed. And there is a printability of data for last periods. The program of a time recording of employees allows to work in network at the same time to several users.