Electronic document management of Etla in SRO Soyuzinzhstroy

November 11, 2015. The Atlas Soft company announced^[1] implementation of electronic document management of Etla in SRO Soyuzinzhstroy.

Choosing a Solution

By the beginning of the 2015th year the problem of the choice and system implementation of electronic document management with full-function electronic archive which will help to make transparent work with documents of all organization members was formulated.

Having carried out the analysis of the most popular electronic document management systems the management stopped the choice on the solution Etla. Existence of an opportunity independently was one of selection terms of a system and into short terms to pass from system testing to commercial operation. Besides, the high performance, simplicity and flexibility of setup of a system was an important factor.

Goals and Objectives

The implemented system had to solve the following main objectives:

• establish fast and reliable cooperation on exchange of documents between SRO and its members.
• creation of uniform archive of documents of all organization about the accessibility to it at any time and from any place.
• need of accounting and storage of considerable volume of documents;
• increase in efficiency of receiving and information processing;
• gain of control of terms of passing of documents;
• reduction of terms of processing of instructions of the management due to constant control of their execution

Upon the demand of the customer a system had to provide following features:

• automation of complete lifecycle of the document;
• organization of collective work with documents, including remote;
• work with draft documents in electronic form (creation, vising, signing);
• registration of the documents received by e-mail in the automated mode;
• application of different templates of document registration;
• imposing of resolutions, execution control, writing and viewing reports on resolutions;
• transfer between members of SRO of documents for execution along the set routes;
• quick search of documents according to all details, a possibility of use and preserving of advanced search queries, search in contents of documents;
• mailing of notifications and notifications to members of SRO;
• support of version control of documents;

Project Progress

At a system deployment stage in the territory of the Customer of IT Specialists of SRO by own efforts perfectly coped with structure formation of archive, created and filled out all necessary reference books, created user groups and set access rights to these groups to different segments of archive of documents. Also a number of standard business processing and creation of documents was configured.

Result

On completion of project implementation the organization of the customer successfully solved all assigned tasks and also received the flexible platform on which it will be able further independently or using specialists of Atlas Soft to develop and expand functionality of a system.

Notes