Modulneftegazkomplekt (Lexema Document flow)

In NTK Modulneftegazkomplekt Ltd the module "Document flow" on the platform of CIS Lexema is successfully implemented.

Functional structure:

The routing module (a subsystem of "movement" of documents – dynamic change of the rights according to routes)

• Creation of routes (from the contact list or from a template, the parallel, consecutive and combined routes are possible)
• Contact lists (the list of users with whom interaction within a system is performed)
• Templates of routes (the predetermined options of routes for their initiation)
• The document list on processing (the document list arrived for processing to the user of a system, changing automatically according to change of routes)
• The list of outgoing documents (the document list, processed by the user in a routing subsystem in the presence of incomplete routes)
• Control panel (the main panel for management of the document in EDMS, provides to the user of function on creation and modification of a route, management of movement and information on a current status)
• Investments (attachment to the document of investments – files of any formats, with preserving them in the database of a system)
• Individual archive of the user (the service providing access to all routes of the user in the form of a hierarchical structure with breakdown by document types)

The warning system (the notification of the user at receipt of the new document by means of a pop-up window includes, besides the external notification via e-mail or the SMS can be used)

Automated workplace of the secretary:

• "Incoming letter" (registration of the document in a system, scanning of the letter and preserving it in the database as an investment, search sorting and printing of electronic images)
• "Outgoing letter" (registration of the document in a system, formation of the document MS Word on templates)

Electronic storage:

• Hierarchical structure of storage of electronic documents (a tree structure for document storage of any format in the database of a system, any unit of structure is the document EDMS and an object of a subsystem of routing)
• The publication of the approved documents (the publication in electronic storage of the documents which underwent reconciliation procedures and statements)

The module "Document flow" serves for business process management, reflected in the accounting system of the enterprise, allows to construct effective interaction of employees. The module provides online access to documents, manages process of the movement and document handling.