Iskozh (Lexema Document flow)

Prerequisites

JSC Iskozh - The leader and the largest in Russia and the CIS the producer and the supplier of artificial materials for the automobile, furniture, haberdashery, shoe and sewing industries. Improving a management system, the leaders of the autonomous area came to a conclusion about need of creation of the electronic document management system (EDMS) as instrument of streamlining of document flow and interaction management of employees. As first-priority the task of control automation was set by the internal regulating documentation of the joint-stock company.

Respectively, it is necessary to solve the following problems:

• Automate process of preparation and approval of internal regulating documents;
• Construct electronic archive of documents;
• Provide control of the movement of documents;
• Reduce temporary costs for document handling;
• Automate process of issue of instructions and control of their execution.

For the solution of assigned tasks the Lexdoc program of EcoSoft company on which software product accounting and personnel records at the enterprise are already organized was selected.

Work progress

Within the project internal electronic document management of the following document types was implemented:

• Memo;
• Order;
• Organizational and administrative document;
• Outgoing documents;
• Incoming documents;
• Regulating document;
• Purchasing request.

According to all documents it is possible to attach scans of documents which are stored in Electronic archive of the enterprise. Approval of documents happens along the predeterminated routes, however at any stage it is possible to add additional stages of approval. At receipt of information on the new document for approval in a working window the Push-notification appears.

The project was executed in the module Lexdoc Document flow in the web interface on the Lexema.ru platform. Access for users to a system is defined by setup of access rights according to the executed roles.

Conclusion

As a result of implementation by November, 2015 the single system of electronic document management on JSC Iskozh is created. System implementation increased data protection level, accelerated process of approval of documentation, reduced material and temporary expenses of printing of documents. Use of electronic document management and electronic archive gives huge advantage to any head focused on strong team. Any document from a system can be caused, to request the status, to check, browse who had to it access who edited and so on.