Customers: Ramensky Mining and Processing Works (RMPW) Contractors: NORBIT Product: Microsoft Dynamics AXProject date: 2009/09
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About the Customer
The Ramensky GOK has own motor transportation, railway, mechanical-repair and repair and construction workshops. As a part of plant there is a chemical laboratory and department of technology control which performs quality evaluation of initial quartz sands.
Situation
Serious changes in structure of plant – entry into the structure of the largest network company on production of quartz products (Sibelco), development of own production base and also the growing quality requirements of products demanded increase in management efficiency and efficiency of control of activity of plant. For solving of tasks it was necessary to automate first of all management of key processes of business activities within unified information environment of the enterprise. Supply, planning and sales management of finished goods were referred to the main business processes of plant, financial and accounting, the personnel, and the most relevant problems of automation of work of specialists was the exception of repeated information input and reduction of volume of manual transactions.
Choosing a Solution
The partner of Ramenskoye GOKA on creation of a corporate system of management selected the NORBIT company which already have by that moment experience with manufacturing enterprises.
Solution
Business process reengineering and improvement of account policy of plant became one of key development stages of a corporate system of management on Ramenskoye mining and processing works.
According to the offer of NORBIT company for the purpose of optimization of implementation of Microsoft Dynamics AX and ensuring systematic start in work of a new corporate system of management functionally the project was broken into two stages. At the first stage work of sales office of other products, weight, purchasing department, warehouses, financial service and partially accounting was automated. The second stage included implementation of functionality of personnel management and expansion of opportunities of a corporate system concerning conducting accounting and tax accounting.
Special attention, both from the Customer, and from the Consultant was demanded by development of the training program of key users of a system. Training of users was conducted step by step throughout all project and included the general acquaintance to the Microsoft Dynamics AX system, working off of skills in the test version of the solution and also an additional training course on work with office applications of Microsoft.
commercial director of NORBIT company
For process optimization of sale of finished goods in a system additional opportunities of flexible planning of shipments of products on the basis of agreements and individual delivery schedules were sold. The corporate system of management RGOKA supports 3 planning levels: annual, monthly and day that promotes more effective planning of deliveries at the expense of opportunities of timely adjustment them taking into account real monthly customer needs with detailing for every day.
The functionality of automatic formation of customer orders on the basis of monthly delivery plans was developed for management of shipments in real time to Microsoft Dynamics AX and the mechanism of integration of a system with the electronic weight equipment is implemented. As a result at implementation of shipments indicators of weighing of machines, necessary for carrying out settlement transactions, are loaded into a corporate system in the automatic mode.
The functionality of application campaigns was implemented in a system for control automation by supply of plant. Thus, the procedure of formation and the approval of requests for Inventories as divisions RGOKA had an opportunity independently to create requests, department of supply – to automate the procedure of maintaining and the approval of the summary request significantly became simpler.
Problems of operating control of expenditure of material resources were removed due to development of the mechanism of issue of Inventories according to requirements of divisions with the subsequent their write-off, and standardization of the reference book of goods facilitated carrying out purchases and inventory accounting of Inventories.
Specialists of plant conduct purchase planning for the non-productive purposes in a corporate system by means of opportunities of the module "Summary Planning" Microsoft Dynamics AX which allows to analyze the level of the available warehouse stocks and, comparing it minimum permissible value, to issue recommendations about products purchasing amounts.
For automation of planning of supplier payments in the solution Microsoft Dynamics AX for Ramenskoye of mining and processing works possibilities of automatic creation of the magazine of outgoing payments on the basis of data on unpaid accounts and taking into account existence of money on bank accounts were configured.
Implementation of functionality of Microsoft Dynamics AX for conducting accounting and tax accounting at plant was not limited to standard systems capabilities. Due to requirements RGOKA and specifics of allocation of costs on production completions for calculation of actual cost of products were made.
Schemes of allocation of costs on core activities, mechanisms of assessment of work in progress and a remaining balance of finished goods were developed for simplification of the procedure of calculation and the analysis of cost of products of plant in a system. During the reporting period products are shipped at planned cost, and on end of reporting period cost value is recalculated on actually developed costs.
Changes and completions were entered to the module Expense Accounting of Future Periods: completion according to the expense accounting on insurance of personnel upon accidents – automatic calculation of the accepted and not accepted expenses for tax accounting was implemented.
Setup of the module Fixed assets in compliance with needs of plant demanded big preparatory work on inventory, the description and ordering of base of fixed assets. For simplification of accounting and in order to avoid partial write-off of such Fixed assets as the computer equipment and furniture, was performed disassembling operation, i.e. Fixed assets were broken into separate objects, for example, Computer equipment on Monitor, System unit and "Uninterruptible power supply unit".
For fixed asset accounting, being in a reserve (but not on preservation) and the outdated assets intended for replacement, the additional reference book "Fixed Assets in a Stock" which subjects are considered on 01 account separately and depreciation on tax accounting for which was developed it is not charged. In a system the translation function of Fixed assets from operation in a stock was also implemented.
In parallel with automation of work of accounting at plant setting and modification of management accounting and completion of the chart of accounts was conducted. In compliance with requirements of the foreign shareholder RGOKA – Sibelco companies in a system the possibility of formation of financial statements on the basis of the standards applied in Sibelco company was implemented.
The functionality of personnel management was also included in the volume of a corporate system of management. Possibilities of Microsoft Dynamics AX regarding accounting of members of workers, storage of historical data on employees, registration of orders and reflection of information on the movement and movement of specialists were implemented in standard option. For convenience of work with a system and adaptations of Microsoft Dynamics AX to the procedure of conducting personnel records by the staff of NORBIT with active participation of internal project team RGOKA were carried out completions of printed forms and reports, available forms of encouragement in Microsoft Dynamics AX and criterion of transfer to other position are expanded. History of these employees was loaded from the old program taking into account a data structure of Microsoft Dynamics AX.
Results
- Minimize manual work due to automation of the majority of operations on input and processing of primary information.
- Reduce labor input of workflows due to ensuring single information input, availability of all accounting and analytical data and decrease in time for approval of working documents.
- Provide maintaining history of all transactions performed in a system and exclude duplication of data at the expense of the organization of a common information space for information storage.
- Provide control of cash flow and material flows as a result of automation of the majority of accounting and financial transactions, setup of functionality of the management reporting and modification of the chart of accounts.
- Implement the management tool receivables for what the solution included possibilities of setup and control of a credit limit for each client and also the flexible mechanism of change of a credit limit when carrying out shipments of finished goods and settlings with clients.
- Configure a possibility of independent formation by divisions of requests for Inventories thanks to what the procedure of an approval of the summary request was significantly the efficiency and quality of purchasing activity is simplified and increased.
- Optimize supply activity of finished goods to clients due to setup of opportunities of flexible planning of shipments and operational adjustment of delivery plans taking into account wishes of clients, change of the diagram and supply rates.
- Carry out shipments in a foreground mode thanks to the developed functionality of automatic formation of orders and integration of a corporate system of management with the electronic weight equipment. Therefore the indicators of electronic weighing used when forming postings became available in a system in real time.
- Messages operating control of production costs thanks to setup of the procedure of calculation of actual cost of products.
- Keep the automated financial and managerial account, create financial statements on the basis of the Russian and international standards.
- Automate personnel records.
"Software solutions which we used until now not always allowed us to keep the operational analysis of activity of the enterprise as separate divisions worked in the different systems between which data exchange was complicated. It was possible to consolidate primary information for the analysis often only manually, and a lot of time left on data validation. Implementation of Microsoft Dynamics AX allowed us to facilitate significantly work of staff of plant and to increase efficiency, complexity and reliability of management information".
Chief financial officer of JSC RGOK
Prospects
About the partner
The NORBIT company (http://www.norbit.ru) specializes in information technology field and is a part of LANIT group, the largest Russian IT company.
In structure of LANIT the NORBIT company is Competence Center on development and deployment of the integrated enterprise management systems on the basis of SAP solutions, Microsoft Dynamics AX (Microsoft Axapta) and QAD 2007 (before MFG/PRO) and also customer relationship management systems – Microsoft Dynamics CRM (Microsoft CRM) and SAP CRM. The separate direction of the company is made by practice of creation of solutions for electronic business and automation of trade purchasing activity state (State order system) and commercial structures (NORBIT Business Trade system).
The NORBIT company works with the leading Russian enterprises among which large industrial holdings, business and production companies are Norilsk Nickel MMC, EvrazHolding, RUSAL company, the SUAL group, Ehrmann, Philip Morris, Integrated Confectioners holding, Ramensky mining and processing works, the Segezha PPM, Transgarant company, Bee-Ey-Si company, Norilsk Telecom, Euroset, to Sovtest-ATya, ID "Alpina Business of Axle boxes", Galika AG company, Yakutugol, CITY-FM and Relax FM radio stations, Bakhetle company of Energobalans Group and also the state organizations – Administration of the Novosibirsk region, Administration of the Arkhangelsk region, the Agency by the state order of the Republic of Tatarstan, Federal Agency for Water Resources, Department of the state order of the Tver region, the Ministry of Economic Development of the Republic of Mari El, Administration of Altai Krai, Administration of the Astrakhan region, Department of public procurements of the Bryansk region, the Ministry of Economic Development and Trade of the Russian Federation and others.
Contact information:
http://www.norbit.ru
e-mail: info@norbit.ru
ph.: (495) 787-2992
For obtaining additional information about the client visit the site:
www.quartz.ru.
For obtaining additional information about the partner visit the site:
www.norbit.ru