S7 Airlines Siberia airline (1C: Document Flow 8 CORP)

The 1C: Document Flow system is implemented in the company since 2013 and is used in all enterprises "C7 Groups" (18 legal entities), the coverage covers 34 cities. In a system 980 users are brought, monthly there pass 9,000 electronic documents.

Automation of procurement procedures

After introduction of a system to trial operation, in 2014 there was a question of expansion of the EDMS functions on other processes of the company; in particular, there was a need of automation of procurement procedures. For implementation of these tasks competition at choice of service provider as a result of which the supplier of 1C-KPD was selected was announced.

Project Task

Creation of a subsystem of business process automation of purchasing activity based on the electronic document management system which is available for the customer "1C: Document Flow 8 CORP":

• Ensuring document flow regarding scheduling of purchasing activity and holding procurement procedures according to the approved standards (Regulations on purchases);
• Organization of storage, systematization and data protection for procurement procedures;
• Ensuring processes of electronic approval by participants of purchasing activity of Invitations and protocols of solutions; and also process of approval of annual plans of purchases;
• Ensuring transparency of each procurement procedure (in 1C all documents are fixed during the procurement procedure, the list and contacts of participants, proposals of participants, results of vote in the course of implementation of a procurement procedure and so forth);
• Information support of control and audit of purchasing activity;
• Automation of processing of invitations and offers to participation in a procurement procedure.

Implementation Progress

Within completion of a system requirements were collected and all business processes of procurement procedures which are taking place in Group are simulated. The mechanism allowing to start procurement processes with the minimum participation of users automatically was developed to create a mailbox of procurement procedures, to carry out approval of all documents participating in a procurement procedure, to send notices on holding a procurement procedure to participants, to take vote for the choice of the winner of the tender, receiving and automatic loading of the proposals of participants of the procedure which arrived on mail as incoming documents with auto detection of the correspondent. Also the mechanism of closing of files of the arrived offers from any users of a system before start time of discussion of offers was implemented.

Among features there are implementations: the company adhered to the principle of the maximum preserving of the standard configuration "1C: Document Flow" therefore the standard configuration with the minimum set of changes of system code is as a result received.

Results

At the exit the customer received a management system and monitoring of procurement procedures within all "C7 group".

• Effective planning of procurement procedures;
• Exact compliance of terms of passing of procurement procedures to the set regulations;
• The additional tool for control of performing discipline (in a system it is visible who delays the solution or breaks terms);
• The main requirement of the customer is observed: minimum modification of standard functionality of a system.