Diars Center (Roks) (1C: Document Flow 8 CORP)

Implementation purposes

Creation of uniform storage of documents of the company (acceleration of processing of documents: approval, execution, consideration and other), the organization of quick search of the documents, process automation of the company which are not connected with documents, document handling process automation, automation of accounting of paper documents or archive, automation of accounting of actions and control of performances of minutes of actions, automation of project accounting and maintaining documents on projects, the organization of access to EDMS on the Internet or mobile devices.

Project Progress

The choice of the product "1C: Document Flow" is caused by the fact that the product is implemented on the 1C: Enterprise platform, uses already available licenses, is integrated with other accounting systems of 1C. In staff of the company there are specialists supporting other accounting systems; for users products of 1C are usual and convenient in operation, the low cost of ownership of a product, complete functionality in one solution, material availability for independent studying of a product, reliability of vendor (1C Company), reasonable price at high quality of the solution.

1. the 1C: Document Flow software product on 500 jobs Is installed;
2. initial setup of a system Is made: information on users of a system is created;
3. integration with the accounting system "1C: Trade Management 8" and a corporate portal "1C-Bitrix Is configured: A corporate portal", reference books employees, divisions, the organizations are synchronized;
4. document types Are configured: internal (23);
5. templates of document types — 23, the autofilled templates — 14 Are configured;
6. processing of documents, such as Is configured: preparation, approval, statement, registration, execution and acquaintance of internal documents;
7. user rights on groups of access, on document types, on the organizations, on document folders Are differentiated;
8. instructions of users for work with a system Are prepared;
9. user training Is provided.

Work option: Client-server (database server: Microsoft SQL Server) The number of at the same time working clients: 500 (web client) Quantity of document types — 23 The number of the entered documents in day — to 500 The volume of information base — 1250 MB

Results

As a result of automation accounting of personnel document flow and document flow of marketing department, control of terms, document storage, maintaining projects and control of performing discipline is adjusted.

Now in the company all documents are stored in uniform information base that ensures safety of documents, a possibility of quick search and access to documents, acceleration of processing of documents (approval and others), reduction of time for work with documents increases transparency of accounting of documents and tasks (on any processing stage of the document it is possible to see the status and course of execution of tasks and documents), for heads the instrument of control of assigned tasks appeared.