The scalable platform for the Russian electronic document management system

Modern information technologies give huge opportunities for increase in efficiency of an organizational and business activity of the organizations and the companies of any size. One of the most demanded scopes of IT – automation of work with documents. Even application of the simplest means in the form of packets of the office software, considerably simplifies preparation and document handling. But much more more efficiently automation of document handling implementation of the specialized electronic document management system (EDMS) is. In the Russian market implementation of electronic document management systems actively continues, and interest in the Russian developments grows recently.

By preparation for implementation of EDMS it is necessary to understand that problem solving of workflow automation in any organization is closely connected with business process optimization. The most effective solutions in the field of EDMS allow to provide transparency and control of internal processes. Finally, successfully working electronic document management system arranges and accelerates business processes and by that increases labor productivity of employees and overall effectiveness of business.

Implementation of EDMS – the complex project which includes organizational works, preparation of regulations, development of document templates, training of employees, etc. But if to speak about implementation of EDMS from the point of view of IT department, the main question is the choice of a hardware platform which should provide the sufficient system performance, reliability and scalability.

For simplification of process of implementation and maintenance of EDMS the Russian companies DEPO Computers also DocsVision became technology partners.

DEPO Computers is the Russian producer of the world-class IT equipment with 20 years' experience of creation of difficult IT systems taking the 2nd place in Russia in the market of servers. The company makes the serial computer equipment at own plant and also develops unique products under the order.

DocsVision — the Russian developer of the platform for creation of a document management system and Docsvision business processes.EDMS Docsvision represents a document management system, tasks and business processes of the organization. A set of solutions Docsvision automates a management activity at all its stages, does transparent execution of tasks and the movement of documents, provides the authentic reporting on the done work. The main advantage of Docsvision – flexibility, scalability, functional completeness of the platform and applications.

Development of the complex offer, including special configurations of servers of a line DEPO Storm based on the latest Intel® Xeon® processors providing the optimal system performance of electronic document management of Docsvision became result of cooperation of the companies. The complex offer of the Russian companies is especially relevant in the light of the course towards import substitution accepted in Russia.

General scheme of the solution

Special overload tests of the DEPO Storm servers were carried out on the newest version of the Docsvision 5.4 system. The best configurations for three specified implementation scales are as a result picked up. These configurations are sufficient for receiving the recommended system performance measures, do not contain excess resources and are expanded.

Standard configurations provide model basic parameters of system performance: start of the navigator, opening of a card of the document (the first and the subsequent), opening of a card of a task (the first and the subsequent). The received DEPO Storm configurations are certified for implementation of EDMS Docsvision on 500, 1000 and 3000 simultaneous users.

Configurations of servers for the order with the specified number of users

[1][2][3]| Сервер приложений || DEPO Storm 1360Q1: Intel® Xeon® Processor E3-1220 v3, 8GB RAM, 2 x HDD || DEPO Storm 1360Q1: Intel® Xeon® Processor E3-1220 v3, 16GB RAM, 2 x HDD || DEPO Storm 1480Q1: Intel® Xeon® Processor E5-1620 v3, 16GB RAM, 2 x HDD

Server role / Number of users	500	1000	3000
Database server	DEPO Storm 3400F2: Intel® Xeon® Processor E5-2640 v3, 16GB RAM, 10 x HDD SAS 900GB on the controller of Adaptec 71605	DEPO Storm 3400F2: 2x Intel® Xeon® Processor E5-2640 v3, 32GB RAM, 10 x HDD SAS 900GB on the controller of Adaptec 71605	DEPO Storm 3400F2: 2x Intel® Xeon® Processor E5-2640 v3, 32GB RAM, 10 x HDD SAS 900GB on the controller of Adaptec 71605

The offer is complex. The easiest way of system implementation — the order of special configurations of the DEPO Storm servers via the website DEPO Computers. The minimum structure of the equipment at the order — a database server and the application server (in the presence the organization has servers — the domain controller).

For ensuring optimal work of users of an electronic document management system of Docsvision, it is offered to use personal DEPO Computers devices for the equipment of jobs of users. The wide lineup of monoblocks and the PC allows to pick up optimal configurations of personal devices taking into account individual needs of users.

Monoblocks of DEPO Neos C523 represent the productive and ergonomic solution for the equipment of a workplace of the user. Thanks to architecture of Intel® and Intel® Core™ processors these monoblock computers provide the high performance and comfortable work of users of EDMS Docsvision.

The new DEPO Neos 480S desktop computers constructed based on Intel® Core™ processors of the 6th generation provide sufficient performance for office applications.

Victor Urusov, vice president of DEPO Computers company:

The solutions DEPO Computers were always focused on the Russian customers and considered the Russian features. Active cooperation with the leading domestic software developers allows to propose to the Russian customers qualitative and effective solutions for the tasks facing customers. In close cooperation with DocsVision company which develops the best domestic electronic document management system in the market we managed to create the finished solution for implementation of EDMS at the enterprises of any scale. The special server DEPO Storm configurations optimized for Docsvision give the chance to unroll the workflow system at much lower price, than at foreign analogs.

At the order of database servers, applications and servers — the domain controller with the preset Windows Server 2012 R2 operating system and client devices of a line DEPO Neos remote preset tuning of all complex is possible. At the order without preset tuning the DocsVision company provides templates of settings of the DEPO Storm servers for achievement of optimum levels of performance and reliability. Use of the DEPO Storm servers for deployment of EDMS Docsvision provides warranty and service maintenance in all territory of Russia.

By the special order the DEPO Storm servers can be completed with all necessary information security tools according to the law on personal data (FZ-152). Application in the workflow system of servers and client devices of domestic manufacturer of DEPO Computers cuts down expenses on 20 — 25% in comparison with use of the similar equipment of foreign producers.

Sergey Kuryanov, director of strategic marketing of DocsVision company:

The optimal DEPO Storm configurations — not only import substitution and economy of means of the customer, it also guarantees of solution performance from two leaders of IT market of Russia — Docsvision and DEPO Computers.

The text is prepared with assistance of DEPO Computers