NPK "Standard" unrolled EDMS

On June 28, 2016 the Atlas Soft company announced an implementation project of an electronic document management system of "Etla" in NPK "Standard"^[1].

Project Tasks

At the end of 2015 specialists of department of information technologies of NPK "Standard" began studying of an electronic document management system of "Etla" for the purpose of making decision on compliance of this system to all requirements and assigned tasks.

NPK "Standard", (2012)

The main objective of system implementation of electronic document management - the organization of classical electronic office-work:

• acceptance and preprocessing of documents;
• preliminary consideration and distribution of documents;
• document registration in a system;
• execution control;
• directory work;
• execution of documents
  • drawing up,
  • approval,
  • design

• sending or direction to case.

After studying of the demonstration version of a system, the management of IT department of NPK NPK "Standard" made the decision on purchase of software and start in production operation.

Project Progress

On project implementation phase employees of the contractor jointly with specialists of the customer conducted examination of the operating paper document flow. Examination was conducted far off in the form of consultations with specialists of the customer and filling of polling questionnaires.

Upon completion of an inspection stage specialists of Atlas Soft executed:

• formation and creation in the system of hundred users;
• formation and organization of user groups;
• the organization of structure of archive of documents with the distributed access rights for users and user groups;
• creation of necessary reference books;
• formation of cards for ten different document types;
• setup of rules of automatic numbering of documents,
  • automatic naming of documents,
  • automatic placement of documents at their registration in a system;

• creation and registration in the system of different document templates;
• setup of different business processing of documents.

Project Results

As a result of implementation of technology, are automated:

• processing and registration of incoming documents;
• process of approval of different types of documents;
• control of execution of instructions;
• processing of the performed and sent documents.

Are as a result reached:

• the centralized storage of documents with automation of their complete lifecycle is created;
• receiving quick access to any document of the company from any place in the world;
• receiving by heads of all levels of the broad picture of execution of discipline and identification of weak points
• work of departments is optimized;
• processes of approval and joint development of documents are accelerated.

Notes