BARS GROUP: Solutions for federal agencies

Software package "Management of Finance"

The solution automates a full stroke of budget process. Consists from seamlessly the integrated subsystems.

1. Subsystem Accounting:

• accounting centralization;
• maintaining magazine of standard transactions;
• access to primary data of subordinated organizations for the analysis of financial and economic activity.

2. Subsystem "Accounting of public servants":

• maintaining register of public servants;
• formation of a talent pool;
• control and quality improvement of personnel structure.

3. Subsystem "Formation of the budget reporting":

• automatic consolidation of data one click;
• preparation of annual, quarter and monthly budget and accounting records;
• providing analytical information to the management in an evident view with use of visualization tools.

4. Subsystem Budget planning:

• formation of the program budget on the basis of data of the register of payment commitments according to requirements of the budget legislation;
• formation of summary budget painting according to calculation of budgetary appropriations without additional collection of information;
• correlation of budget planning with other processes of management of the state resources: with formation of the state tasks and the purchase plan.

5. Subsystem Purchase management:

• check of the planned purchases on compliance to federal law No. 44 and internal order on regulation taking into account the actual remaining balance;
• formation of the plan and scheduled plan of purchases after the adoption of the law on the budget and finishing limits of budgetary appropriations;
• formation of lots and notifications for holding procedures of determination of the supplier;
• signing of the contracts and step-by-step control of their execution;
• integration with the official site of the unified information system in the field of purchases.

6. Subsystem "Normative financing":

• calculation of standard costs taking into account industry and territorial coefficients;
• formation of the document "State Task";
• calculation of volume of financial provision of accomplishment of the state task.

7. Subsystem "Accounting of charges, payments and operations on administration of income":

• drawing up notifications, notifications on charges and the accounting references on the basis of the saved documents on charges;
• formation of documents on charges on the basis of advance payments;
• implementation of all types of requests in GIS GMP according to the operating formats.

8. Subsystem "Internal financial control":

• verification of documents on compliance to profile regulatory legal acts and internal standards;
• authorization of transactions (actions for formation of the documents necessary for accomplishment of internal budget procedures);
• collecting and information analysis about results of accomplishment of internal budget procedures.

9. Subsystem Financial management:

• formation of figures of merit of the financial management performed by public authorities;
• creation of the single database, used for calculation;
• implementation of automatic measure calculation by the approved techniques;
• drawing up reports on results of quality evaluation of financial management.

10. Subsystem "Salary and personnel":

• maintaining documentation on personnel records;
• formation of the staff list;
• calculation of staff costs;
• existence of an electronic personal account of the employee.

11. Subsystem "Paid services":

• automatic data acquisition about electronic payments;
• analytical accounting of debt on payment of services;
• accounting of charge of means and payment of services.

12. Subsystem "Management of state programs":

• maintaining the unified register of state programs at the level of department;
• process optimization of formation and approval of state programs;
• program implementation efficiency evaluation on the basis of the analysis of planned and actual indicators and indicators.

Features:

• detailing of each budget ruble;
• exception of duplication of operations on collecting and processing of the same data, reduction of labor costs, increase in efficiency;
• integration with information systems of other federal executive authorities;
• formation of the regulated and independent reporting in one click.

Business intelligence system

The software product is directed to support of acceptance of management decisions on the basis of up-to-date and reliable data. A system consolidates the separate data which are stored in different electronic resources and can form a basis for creation of the situational center of federal authority. The solution is constructed on the Alpha BI platform developed by BARS GROUP.

Features: 1. Generation and consolidation of the regulated and independent reporting:

• collecting of the reporting from divisions according to departmental processes and the regulating documentation;
• presence of the designer of report forms allowing to create own reports.

2. Extraction, conversion, loading and unloading of data:

• the centralized storage of the subject-oriented, integrated and maintaining chronology departmental information;
• extraction of data from information systems, local files and storages;
• data scrubbing by different conversions;
• unloading of data in the third-party systems, files and databases.

3. Information analysis:

• complex control of development of department;
• efficiency analysis of work of structural divisions and individual employees;
• report generation.

4. Data mapping:

• providing analysis results in a schedule type, tables and maps on interactive analytical panels;
• geoanalysis and geoimage of data;
• demonstration of up-to-date data in the online mode on mobile devices and portals.

System of collecting and consolidation of the reporting

The solution is intended for the fast organization of collecting and consolidation of the reporting in departments. System implementation allows to increase quality of reports and to reduce terms of data collection and processing.

Features:

1. Filling and approval of reports:

• input of reporting indicators in previously configured forms;
• autocompletion of fields of the reports containing identical data;
• setup of stages of approval of reports according to business processes of department.

2. Autoverification of the entered data:

• verification of the entered data on logicality and reliability;
• involvement of the control ratios which are not allowing to enter obviously malformed data.

3. Editing report forms:

• structure formation of a report form;
• installation of interuniform coordinations and control ratios in forms;
• formation and editing reference books of report forms;
• creation of macroes for automatic additional data processing in forms.

4. Integration with other systems.

5. Electronic signature of reports.

Property management system

The solution is intended for control automation by lifecycles of objects of the state and municipal property (buildings and constructions, the land plots, objects of engineering infrastructure, the advertizing structures, vehicles, etc.). The tool allows to collect quickly detailed information on property and the operations performed with it. Owing to increase in efficiency of accounting and management a system helps to optimize maintenance costs and operation of property.

Features:

• accounting and maintaining registers of a land and property complex;
• control of the property relations;
• management of rent fund;
• accounting of financial liabilities.

Management of State Programs system

The solution is intended for automation of formation, approval and the approval of state programs of federal level, control of their implementation, optimization of work of authorities on collecting and the analysis of reporting information.

Features:

• creation of the unified register of state programs;
• monitoring of the state program from the moment of its formation before closing using a uniform information resource;
• the organization of information exchange with participants of monitoring for ensuring the centralized collecting of initial data;
• submission of information on the program in an evident type;
• multidimensional data analysis.

Construction management system

The solution is intended for effective management of large infrastructure federal projects and programs.

In its structure there are all necessary tools for planning, the analysis, control and management of all processes: from formation of programs of the capital investments and design stages before commissioning of the objects of infrastructure to the asset holder and the subsequent operation.

Features:

• certification of objects;
• planning and control of program implementation;
• management of the course of construction, repair and reconstruction;
• management of finance.

Energy efficiency system

The software package provides decision making process about a status of a power complex on the basis of analytical and statistical information. The solution allows to control planning and execution of actions for increase in energy efficiency of the subject of the Russian Federation and also to attract investments on actions for energy efficiency from non-budgetary sources.

Features:

• power inventory;
• monitoring of objects of energy industry;
• formation of investment projects;
• creation of the profile portal.

Portal solutions

Portals of BARS GROUP are intended for operational management of the industries, organizations and processes which in them happen. Such solutions represent the uniform structured storages of data equipped with convenient navigation and analytical opportunities, instruments of collecting, the analysis and information visualization. They can be configured under different users: internal (heads and non-management employees of organizations) and external (citizens and higher departments).

Features:

• integration with services of public services;
• interaction of citizens with public authorities;
• formation of a multifunction personal account;
• the publication of socially significant information in open access.

Mobile application of the head

Mobile application – the integral attribute of management of department which provides the maximum efficiency and availability of information at the solution of internal and external tasks of organization. It is the instrument of comfortable work on monitoring and control of activity of department both in office, and out of it. For each industry the broad spectrum of functionality of mobile application is defined.

Features:

• mobile application development for all popular operating systems: iOS, Android, Windows Phone;
• the publication in shops App Store, Google Play, Windows/Windows Phone market;
• the individual design considering all features of basic operation systems: iOS, Android, Windows Phone.

Information security

The complex of individual solutions directed to creation of the systems of information security support in the state organizations.

Features:

• carrying out inspection;
• development of model of security risks and necessary organizational solutions;
• data protection system design;
• implementation of information security tools;
• certification of information systems.