"The administration of the Kachkanar city district" implemented EDMS "Etla"

On April 27, 2017 the Atlas Soft company announced system implementation electronic document flow in Administration of the Kachkanar city district.

Administration of the Kachkanar city district (2016)

Project Tasks

The broad spectrum of requirements to an electronic document management system was put forward. A system had to contain the following functionality:

• automation of work with the entering, outgoing and internal documentation with a possibility of automatic numbering, placement and naming, the registered documents;
• presence of the full-function web client;
• existence of full-fledged archive of documents which allows to store all documents of administration in the structured type;
• a powerful and convenient searching tool of documents on any its attributes and contents of the document.
• the mechanism of bulk import and export of documents and also import and export of document folders with preserving of their structure. The present possibility is very important for a fast institution and registration of already existing documents;
• work with document templates.

One of the main objectives which the implemented system had to solve is an automation of a number of business processes of administration, such as:

• acceptance and preprocessing of the documents coming to administration;
• approval of requests for order placement on deliveries of goods, execution of works, rendering services for municipal needs;
• control of execution of instructions;
• approval of the request of creation of the agreement;
• approval of orders/resolutions;

Project Results

As a result of system implementation of electronic document management and business process management the administration received:

• The reliable centralized archive of documents with automation of their complete lifecycle.
• Quick remote access to any document of administration.
• Considerable acceleration of processes of approval and joint development of documents.
• Heads of all levels of the broad picture of execution of instructions and identifications of weak points that in turn gave the chance to increase efficiency of administration due to introduction of administrative and managerial changes.