Freight company implemented a single system of electronic document management

On May 22, 2017 the SIAM Consulting company announced project completion on implementation of a single system of electronic document management based on 1C: Document Flow CORP in Freight Company LLC.

Carriage park, Freight Company LLC (2017)

Project Progress

In the project progress works are performed:

• consultations on the choice of the software and options of its maintenance;
• sale of the selected software product;
• planning of stages of works, drawing up job schedule;
• collecting, the analysis and the requirement description of the customer to an automated system;
• development of Technical specifications on business process automation;
• setup of the program (inline tunings, reference books, document templates, templates of processes, communications, rules of autocompletion of files, business processes, access rights, etc.);
• completion of the program according to the requirements provided by Technical specifications;
• user training in groups at office of the customer;
• development of the set of the user documentation describing the automated business processes (The user guide, the Regulations to the organization of document flow of the company; route charts, instructions to users);
• initial user support in the course of implementation of the 1C software product and further support within the agreement of maintenance.

Project Results

System implementation of electronic document management allowed to optimize considerably process of a contracted work in the company: terms of preparation and approval of contractual documents were reduced, documents undergo approval at the scheduled time, the quantity of cycles of approval was reduced; the uniform storage of contractual documentation is organized; it became possible to trace a document status at each stage of its lifecycle; control of accompanying documents is exercised, account of the connected documents is kept, execution of contractual commitments is monitored.

In addition to a contracted work processes of work with the entering, outgoing and internal documents are also optimized that provided their transparency, increased quality of training of documents, level of performing discipline of staff of the company and efficiency of corporate methods of work with documents in general.

The project is implemented generally by setup of standard functionality of a system with the minimum completion.

Total number of the automated jobs 95.