RKIT: Management of regulating documents

Thanks to the solution employees use only current versions of regulating documents (the instruction, provisions, standards, etc.), the regulating documents (RD) are available at any moment. The personnel are always aware of any changes in the regulatory base of the enterprise. The solution allows to refuse paper versions of regulating documents completely: standards, instructions, provisions, etc.

System core — "Library of Regulating Documents". This block solves two main tasks of management of the regulating documentation: maintaining fund of regulating documents and informing employees. It is supplied a set of reports. It can independently be used.

Main Functions:

• The managed access for users to the ND database: the document sees, prints, only the one who has the right to it copies.
• File of the document: when also as whom it is developed, approved and approved, the previous versions, applications, changes, the administrative document on commissioning, the sheet of approval are stored in a card.
• Commissioning and canceling of action of ND: the status of the document is specified in a card.
• Analysis of the related ND: updating of links.
• Search in details.
• Reports.
• Mailing of the new and changed documents for acquaintance on corporate mail and via the Docsvision system.

Add-on modules for this solution

Planning and updating of the local regulating documentation

The block is intended for management of ND fund, change and development of regulating documents.

Functions:

• accounting and maintaining initiatives of development of ND;
• formation of the scheduled plan on development/updating of ND;
• control of execution of the scheduled plan;
• batch processing of the connected documents: canceling of action of the previous version, change of the status in initiatives and in the scheduled plan;
• automatic audit of the previous versions of ND;
• automatic update of reference base in new versions of ND;
• reports.

Approval of drafts of the local regulating documentation

The block automates approval of the local regulating documentation and the accompanying administrative documents. Helps to discipline divisions regarding timely development and approval of documents.

Functions:

• accounting of the ND projects;
• approval (discussion) of the ND projects parallel, consecutive. mixed;
• approval of drafts of administrative documents;
• control of approval of ND;
• automatic formation of sheets of approval;
• reports.

Regulating documents on a corporate portal

The portal on the Sharepoint MS platform provides access to relevant documents to all staff of the company taking into account differentiation of the rights. Helps to organize work with divisions. Consists of two components:

• fund of relevant regulating documents for all staff of the company;
• website of department of management of the regulating documentation.

Functions:

• the publication of relevant ND on the portal for all staff of the company, creation of a structured storage of files;
• a personal account of the employee with selections of the chosen ND and ND of division
• automatic update: removal of the become invalid documents, replacement which were outdate on current versions
• the personal notification of the employee about change of regulating documents of its division and the chosen documents, a news feed with changes of ND
• a user-friendly interface for acquaintance with documents;
• access according to a role of the user;
• search of LND;
• formation of system and user registries of LND.

Certificate on state registration No. 2014617929 "Management of normative ensuring business"