Avarda.ERP

ERP-cistema AVARDA is intended for automation of activity of the medium-sized and large trading companies including having the distributed territorial structure. AVARDA allows to automate at the same time the central office, warehouses, shops, branches and other divisions of the trading company and also gives an opportunity to conduct in parallel retail and wholesale. At the same time all analytical data, the financial statements and other information necessary for effective management of the trading company, it is stored in the single database. The specific functions required by features of business processes of the enterprise of the customer are improved in the shortest possible time based on the existing systems capabilities.

The quality of the AVARDA system is mentioned by leading experts of IT market. AVARDA – the winner of competition of IT solutions of Softool "Product of Year 2006" and the owner of the 1st place in tender of the best solutions in the field of trade, warehouse and logistic technologies in the "Management of the Distributed Structures of Trade Enterprises and Holdings" nomination.

Functionality

Assortment management and purchases

• The centralized, decentralized and mixed methods of management of purchases
• Management of contractual relations with suppliers
• Optimization of the choice of suppliers. The choice is made on a basis:
  • price list column prices
  • delivery dates
  • batch size
  • reliability
• Accounting of discounts of the supplier:
  • by quantity
  • on the amount
  • for the non-repeat order
  • on goods and group of goods
  • on a brand
• Search of goods in the article of the supplier
• Formation of the simple and consolidated supplier orders
• Formation of the supplier order on the basis of preorders
• Formation of purchasing sheets on the basis of the request from the buyer
• Sending the supplier order in articles of the supplier
• Creation of any chains of an approval of supplier orders
• Accounting of confirmations of the supplier by request
• Control of obligation fulfillment of the supplier on purchase. Pretenzialny work
• Multi-level planning of purchases
• Maintaining "commodity portfolios" shops, assortment matrixes
• Accounting of the goods which are transferred/accepted on the commission
• Accounting of the movement of goods by legal entities
• Calculation of need for purchase is made on the basis of the following criteria:
  • Statistics of sales and seasonality of demand
  • Belonging of goods to groups of demand
  • Values of minima on goods by divisions
  • Values of coverage ratios by divisions
  • Average daily implementation
  • Sales plan
  • Multiplicity of packaging
  • The current stock balance in RTs
• Maintaining price lists of suppliers and competitors
• Calculation of planned and actual cost of the purchased goods taking into account all overheads
• Tracking of goods in way and when passing control points
• Reservation of goods in way

Management of a warehouse and trade inventories

• Registration of arrival of goods from the supplier
• Registration of a card of nomenclature unit
• Goods acceptance by a warehouse
• Accounting of the movement of goods in any quantity of warehouses
• Interwarehouse movements
• Any number of units of measure
• Accounting of measured and weight goods
• Accounting by batches and series of goods
• Separate accounting of goods in different statuses (the main, defects, a markdown, is broken packaging, etc.)
• Goods revaluation
• Complete and local inventory
• The configured warehouse topology (the organization of sections of the mezzanine, zones of pallet storage, expensive and special products)
• Accounting by cells and places of storages
• Automatic and manual methods of replenishment of zones of assembly of goods
• Selection of optimal placement of goods
• Procedures of defragmentation of a warehouse
• The system of motivation of warehouse workers on the basis of control of works
• Packing and complete set of goods. Accounting of goods by units of measure
• Selection of goods and its shipment for sending to shop
• Shipment of goods to the client from the distribution center and from a warehouse of shop
• Write-off of goods and receipt of excesses

Sales management

• Conducting electronic document management and contractual relations with clients
• Flexible system of pricing
• Consignment, barter, retail, commission trade
• Flexible management by returns from buyers
• Quoting of scarce commodities
• Management of reserves, including from different warehouses
• Trade in goods "under the order"
• Control of timeliness of assembly and shipment of goods
• Storage and printing of certificates
• Accounting of a SCD
• The analysis of sales in quantitative, amount-based, weight and other indices:
  • on the periods
  • by types of goods
  • on divisions
  • on groups of buyers and so forth.
• Registration of return of goods
• Accounting of services of the service center

Management of network of trade division / shop

• Control of a commodity remaining balance
• Control of sales of goods
• Goods revaluation
• Accounting of rendering related services at sale
• Goods delivery to the buyer
• Management of cash desks: carrying out a Split payment, a possibility of payment by the gift certificate, creation of "soft" checks, configuring of a workplace and formation of access rights for each cashier
• Inventory
• Control of actions of personnel

Management of remote divisions (System of replication of data AVARDA.RPL)

• Centralized operation by data transmission
• Evident graphical representation of a distributed network
• Viewing information on data packets, about the arising problems
• Accomplishment of tasks of data transmission error correction - repeated unloading of data in a remote database, an unloading request from remote base, etc.
• The analysis of statistics – relevance of data, delivery time, traffic volume
• Ensuring data exchange between offices without permanent connection
• Independence of transport protocols
• Any quantity of remote bases. The terms of the exchange configured for each base
• The organization of simultaneous access to one document on different databases
• Updating of adders data from different bases
• Remote reservation of goods. Automatic reaction to errors at data transmission
• Convenient mode of administration
• Data transmission can be performed both on a dedicated line, and on the modem.
• Data exchange is performed automatically, on the set schedule.
• The distributed network from more than 20 remote objects (warehouses, shops and branches) is easily serviced by one specialist.

Management of a customer loyalty

• Different working conditions for each partner
• Unlimited number of discounts for one partner
• Heritability of discounts
• An opportunity to set the periods of action of discounts
• Viewing the deserved and issued discounts for the partner
• Discounts on groups of goods and goods
• Discounts by trademarks and producers
• Discounts on discount cards and for the non-repeat order

Retail specifics

• Different categories of the prices for different buyer categories
• Organization of marketing efforts
• Flexible system of discounts. Bonus systems
• Discount cards, including accumulative:
  • Accumulation of the amounts, bonuses or number of purchases
  • Calculation of a discount for the table
  • Possibility of a task of a discount on the basis of the history of purchases for a certain period
  • Information on savings is automatically replicated in all trade divisions of the company
• Gift certificates
• Reservation in goods in remote divisions
• Providing the reporting for efficiency analysis of management programs for loyalty
• Development of STM: optimization of the choice of the producer, quality control, identification of the most perspective groups of goods and optimization of volume of goods of STM in specific shop

Management of finance

• Accounting of the movement of cash and non-cash by financial articles
• Multi-currency accounting
• Planning of expenses with a statement at the different levels
• Control of debit and creditor debts
• Optimization of account balances and in cash desks
• Settlement with employees
• Movements of cash between accounts, cash desks and employees
• Converting of money, problem solving with exchange and amount-based differences
• Financial accounting by the centers of the financial responsibility
• Settlement between structures in holding
• Detailed financial analysis of a status of the enterprise

Management of pricing

• Maintaining price agreements with suppliers and buyers
• Calculation and control of the minimum margin
• Management of retail, wholesale and other categories of the prices

Production

• Complete set and cutting of goods
• Production of difficult sets
• The cost accounting on production
• Production planning
• Formation of purchase orders of raw materials and component parts
• Accounting of labor costs on production

Integration

• with external systems of accounting
  • 1C, BEST, SAP, BAAN, J.D.Edwards, etc.
• with a retail store equipment

• Scanners of barcodes
• Radio terminals
• Data collection terminals
• Fiscal registrars
• Board of the buyer
• Weight equipment
• Printers of barcodes and labels

Main advantages of AVARDA

• Rich functionality
• Flexibility and openness of architecture
• Scalability and distribution
• Reliability
• Security
• Existence of development tools
• Convenience to users
• Low cost of ownership

Technology platform

• The operating system for the DB server: Linux or Windows
• The operating system for workstations: Windows XP/Vistaили Linux(Wine)
• DBMS: InterBase, FireBird
• System architecture: client/server
• Technologies of exchange with external systems: different types of file exchange, XML, COM/DCOM, etc.

Performance

System performance of AVARDA is reached, including, using competent transaction management and use of advantages of FireBird DBMS – its versionny architecture providing lack of blocking for read operations of records of the database.

Replication (data exchange) is implemented in the form of the system mechanism configured in a uniform key with the thought-over policy of differentiation of access rights of users. The lack of harmful blocking is provided with the correct distribution of data processing in remote divisions. At the same time there is a unique opportunity to set useful blocking for exclusive editing an object in remote division.

Indicators of test drive of the AVARDA system

Test drive is carried out publicly at the SofTool 2006 exhibition (Moscow, on September 26-29, 2006)

During conducting test drive during 32 h work of large trade holding with the developed branch network and the annual turnover exceeding 2 billion euros was in real time shown.

Key parameters of document flow of the central office

Parameters		Indicator
Отгрузки (в сутки)	В центральном офисе	3500	Итого: 5000
	В филиалах	1500
Partners		12000
Goods in the reference book of goods		50000
Goods items in each warehouse		20000
Positions in goods issue slips		10-200
The created documents (in day)		15000

The size of the central AVARDA ERP systems database functioning in the course of testing at the specified parameters of document flow was 120GB.

Key indicators of test drive

Statistical unit		Indicator
It is executed transactions		290779
Создано документов	Товарных	37602
Создано документов	Всего	54253
Total quantity of lines in the created documents		784449
At the same time working users (in day)		110-120
It is created communications on the basis of documents		71417

Key indicators of statistics on replication

Statistical unit	In 4 days (32 hours)		Average in 1 day (8 hours)
	пакетов	мбайт	пакетов	мбайт
It is imported from branches	16067	444	4017	111
It is exported to branches	16290	136	4073	34
Total import + export	32357	580	8089	145

The relevance of data, in the conditions of lack of permanent communication channels, showed the next time. By transfer of packets on the modem time the delta did not exceed 4 min., at data transmission on allocate circuits – 1-2 min. Replication speed also had good indicators: during the work on the modem – no more 2nd min./packet, on allocate circuits – no more than 30 with / a packet.

Optional data, including runtime of transactions and statistics on replication [>>|of http://avarda.ru/menu23.htm>>]

About Ansoft company

Ansoft-company the Russian software developer – ERP systems of AVARDA, a management system for the modern warehouse AVARDA.WMS and management systems for retail network AVARDA.RetailNetwork. Works at IT market since 1992. The main specialization of the company – complex automation wholesale and retail. Among clients there are companies - "SIA International", Torgservice, FinnFlare, "Ecco of Dews", CarpetHouse, "A brown bear", Baucentre, Internet Trade, DestenComputers, Zdravservice, "Perfumery paradise", Ormis, etc.