Kyocera Net Manager Software of Kyocera Optimal approach to document flow

One of principal directions in work of the Japanese company Kyocera Document Solutions is an optimization of office document flow and also building of the effective systems of support of corporate documentation. The company is well-known in the market as the producer of the printing equipment. At the same time it successfully promotes in the market the services of complex conducting processes of internal and commercial printing within the Managed Document Services system.

The concept of Managed Document Services (MDS) consists in that, for the customer the individual highly effective workflow system combining reliability and low finance costs is created. Kyocera Document Solutions uses for accomplishment of orders within MDS own lines of office printing equipment, the help the authorized adjustment, service and administration specialists and also own developments of software products.

The wide line of the licensed programs developed and optimized under the equipment of Kyocera and the Managed Document Services system allows the company to take the leading place in the market of ready-made solutions on increase in efficiency of document flow.

Kyocera Document Solutions separates typical office cycle of work with documentation into separate segments and under each of them predlgat to the user at least one original software tool:

• scanning or printing,
• sending,
• storage and protection of materials against unauthorized access,
• administration of process and equipment,
• providing to these or those user groups certain rights to use of means, services and data

For simplification and process automation of scanning, printing and storage Kyocera locates a big set of the utilities supplementing each other: QuickPrint, PanelPlus, KyoEasyPrint, SmartScan, Kyocera Cloud Direct, ScannerVison, KYOroute Server, mobile application for iOS and Android Mobile Print and also the PinPoint Scan software packages and Print&Follow.

For example, the Mail2Me program helps to make sending documentation easy and fast.

The KYOanalyser, Net Viewer, Helpdesk Assistant and NetAdmin programs are intended for administration of the equipment, processes of document flow and the solution of the tasks accompanying with it. The universal KX Driver driver and packet on administration and control of printing processes of Net Manager are the most important in the general structure of the Managed Document Services system.

Overview of a packet of Kyocera Net Manager

Using the term "office document flow" and speaking about mechanisms of its optimization, not everyone imagines task scale. Certainly it is possible to organize accounting and control at single office or small firm the minimum application of forces and means. But if it is about the large company having a branch network and office divisions scattered over several countries – then for reduction of structure of document flow in a uniform type special software tools are necessary.

In an arsenal of Kyocera Document Solutions offering the Managed Document Services (MDS) system for document flow optimization, such software tool is the packet of Kyocera Net Manager.

The packet of Kyocera Net Manager is intended for creation of hierarchical network of devices of the printers and the Kyocera MFP provided at office or to the companies. Kyocera Net Manager works in the environment of operating systems of family Microsoft Windows, allowing to deploy on the computer the server for administration and document management. On scalability degree the packet is focused on solving of tasks of small and medium business, servicing the park from hundred (maximum number) of printing devices and groups of users numbering up to one thousand people. If necessary Kyocera Net Manager can create networks with several servers interacting within the general rules of administration – thereby reaching the large-scale level of large production companies and central offices of corporations.

The general mechanism of work of Kyocera Net Manager is rather simple. The packet consists of server and client parts. Being set, they allow to create the uniform print server where all materials and tasks connected with the publication, scanning and copying of documents will gather. At the same time tasks will not be "unnamed" - thanks to obligatory user identification in a system. The document (task) which is available in base of the server can be printed on any free, suitable under its requirement, the structure of network. At the same time printing process is also strictly tied to the user account – that resolves the mass of issues on security, accounting and differentiation of powers of different employee groups.

And now – we will consider all possibilities of a packet of Kyocera Net Manager in more detail.

Kyocera Net Manager in operation

As it was already told, the packet of Kyocera Net Manager consists of server and client parts. A server part can be installed on the PC with the operating system Microsoft Windows of versions 7, 8, 10, Server 2008 and 2008R2, 2012 and 2012R2 (in options both for 32, and for 64 bits). Let's note that, despite formal support, Kyocera strongly recommends to install a server part of Net Manager on machines with operating systems of family Microsoft Windows Server.

Client part of Kyocera Net Manager can be installed on the computers and notebooks working under managements of the Microsoft Windows Vista operating systems, 7, 8, 10 and also under macOS X and under Unix. Besides, a server part can be integrated with mobile application of Kyocera Mobile Print which is available to operating systems iOS and Android.

Authorization and identification of users in the Kyocera Net Manager system allows to control who and what documents scans or sends to printing, to consider the number of the work done by each employee, to analyze expenses on printing, to differentiate powers of employee groups or certain people, to define and implement different scripts of secure access for information.

Kyocera Net Manager supports several methods of user identification: through a set of a specific combination of the login and password, on the PIN code and through the ID card with a RFID tag. For reading of the last Kyocera releases special readers which are connected to the MFPs many models and printers of the producer through the built-in port USB. Let's especially note what for the purpose of providing the raised mode of privacy Kyocera Net Manager supports the combined types of identification using the card and the PIN code (or the password).

Printing in Kyocera Net Manager is under construction around the concept Print&Follow. The concept provides that any user identified in a system can select the document on the server and print it on any free structure of network. At the same time the mode of printing is regulated by the administrator according to the employee's duties his access level.

Thanks to this Net Manager together with opportunities for setup of interfaces of printers and Kyocera MFP provides the mass of the effective modes of printing. In particular, thanks to obligatory identification the user receives on the screen of control of the device the interface which is optimum configured under its tasks, access to contacts, templates and options, necessary for work, "by default". At the same time the system administrator can permit or limit for the user (or user groups) certain types of manipulations with documents in base and also (if necessary) to limit printing of materials for him monochrome or black-and-white to the modes.

Functions of copying and scanning in a packet of Kyocera Net Manager are not the main, however, and here the mass of very useful opportunities is represented to the user. So, the same individual registration in a system allows to remember and use personal settings of scanning, processing and sending materials.

Complete transparency of processes of document flow for the administrator of Kyocera Net Manager and accounting by the system of all materials and transactions with them turn this software package into the excellent instrument of job analysis of office. Based on data retrieveds it is easy to build the mode of optimal employee occupation, to solve a problem of economy of means and time, to synchronize work of different groups, departments and branches of the company.

At all relative simplicity, Kyocera Net Manager is the powerful tool considerably simplifying work at office, doing it structurally competent, safe in terms of the information leak outside which is completely managed and cost-efficient.

Certainly, Kyocera Net Manager cannot be perceived as the single universal solution for all cases. Potential of this software package is most fully realized when using by the company of all elements entering the concept of Managed Document Services. Namely: modern models of the office equipment of Kyocera, corporate services of setup and service and also all arsenal of software tools of Kyocera – the applications PinPoint Scan, Kyocera Cloud Direct, KYOanalyser and others and also the universal KX Driver driver.

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